Tuesday, 2023-11-21

spotz[m]fungi: ready?15:02
fungiohai15:07
fungisorry, forgot this was when we'd rescheduled to15:08
spotz[m]No worries, still free? It's just us15:08
fungiyep15:09
fungiwas just helping with some pies15:09
spotz[m]I have to pick mine up this afternoon:)15:09
spotz[m]#startmeeting diversity_wg15:09
opendevmeetMeeting started Tue Nov 21 15:09:48 2023 UTC and is due to finish in 60 minutes.  The chair is spotz[m]. Information about MeetBot at http://wiki.debian.org/MeetBot.15:09
opendevmeetUseful Commands: #action #agreed #help #info #idea #link #topic #startvote.15:09
opendevmeetThe meeting name has been set to 'diversity_wg'15:09
spotz[m]#rollcall15:10
fungiheyhey15:10
spotz[m]#chair fungi15:10
opendevmeetCurrent chairs: fungi spotz[m]15:10
spotz[m]Just to be official:)15:10
spotz[m]#topic Charter change and move from wiki15:10
spotz[m]I think that topic actually covers everything I had in mind15:10
fungiyeah15:11
fungiso to recap...15:11
fungii had mistakenly assumed the board of directors was aware that the d&i wg was still operating under a board-approved charter and that it hadn't been part of the handoff to the uc back in... 2016?15:12
spotz[m]Sounds right15:13
fungibut when we brought it up in the meeting hoping for a board vote, jbryce asked us to table it so he could revisit the status of the wg15:13
fungisince then, i went on a tour of old board meeting minutes to confirm our assumptions15:13
spotz[m]It doesn't help I took it over before joining the board when we combined Women of OpenStack with it to be more inclusive15:13
fungithe december 2016 board meeting approved changes to the uc's part of the bylaws, and the redlined copy lists some teams and working groups delegated to the uc15:14
fungi#link https://docs.google.com/document/d/132BlgwD8OLs-50RHPW8a1AogDdTM7G8sV5DI3Nm1vGg15:14
fungithe board chartered the d&i wg in mid-2015. at the end of 2016 the uc was restructured and some working groups were delegated to them, but that delegation did not appear to include the d&i wg15:15
fungifrom what i can tell, it does need a board vote to update the charter, as we assumed, but i still need to get jbryce to confirm my findings to his satisfaction15:15
spotz[m]Ok so the earliest we can do that is December 5th I think I'd have to double check my calendar15:17
fungithe d&i wg also continued to occasionally make reports of its activity to the board during board meetings in the years since, so does seem it continued operating as a board chartered wg15:17
spotz[m]Yeah we do those and then the end of the year report as well(still need to work on this year's)15:18
fungi#link https://board.openinfra.dev/15:18
fungidoes indicate a meeting "December 5th, 1500-1700 UTC (7-9 AM US Pacific)"15:18
spotz[m]Sweet got the day right15:18
spotz[m]If we need the Board vote, do we need to legal? And if so before or after the vote?15:19
fungithose are indeed outstanding questions, and this being a major holiday week in the usa makes it hard to get quick answers15:20
spotz[m]Yeah15:20
spotz[m]If it needs to be before we may not beable to get it done before the December meeting15:21
fungii'll ping jbryce again on it, but not sure what his availability is to look it over15:21
spotz[m]Sounds good. Let's go with the assumption we will be confirmed by January just to be safe. Do you think we can start on the wiki move even if we don't have a final charter? I think we control the rest of the page15:25
fungijanuary will be tough, because that's the first meeting seating the new board, right?15:26
spotz[m]It's either right before the election or after let me look15:26
fungii'm worried that if we don't make it to a vote in the december meeting, we're looking at february15:26
spotz[m]Elections are Jan 8-1215:28
spotz[m]We don't have a single person on the ballot yet15:28
spotz[m]Ok historically election ends 2 weeks before 1st board meeting15:30
spotz[m]I'd like to get the new page up if we can because of the survey. If we need to swap out to a new charter later it should be too hard15:32
fungiokay, heard back from jbryce and he's in a discussion with TheJulia and wendar to get it added to the december 5 agenda15:32
TheJuliahuh, what?!15:33
* TheJulia blinks15:33
TheJuliaAlready on the agenda! :)15:33
fungieven better!15:33
fungithere may have been some lag in the comment i got back from jbryce about finalizing the board meeting agenda15:33
TheJuliaOh, still on the call with him15:34
fungiyep, that's what i think he meant15:34
* TheJulia goes back to the call15:34
spotz[m]:) Thanks!!15:35
fungionce that's settled, i'll get the finalized content for the diversity page to the openinfra.dev site designers/admins and then we can replace our wiki page with a link to the new location15:36
fungispotz[m]: was there anything else you wanted to cover in the meeting? that was all i had15:36
spotz[m]Thanks Fungi. No that was all I had. I don't want all our work on the Survey to have been for nothing. Once we get the new page up we'll need to work on getting it promoted15:37
fungiprecisely15:37
spotz[m]Have a good holiday and recharge yourself. I'll be around if needed15:39
fungithanks for chairing, spotz[m]!15:39
* fungi goes back to playing with pie crusts15:39
fungienjoy your week15:39
spotz[m]Take Care15:40
spotz[m]#endmeeting15:40
opendevmeetMeeting ended Tue Nov 21 15:40:38 2023 UTC.  Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)15:40
opendevmeetMinutes:        https://meetings.opendev.org/meetings/diversity_wg/2023/diversity_wg.2023-11-21-15.09.html15:40
opendevmeetMinutes (text): https://meetings.opendev.org/meetings/diversity_wg/2023/diversity_wg.2023-11-21-15.09.txt15:40
opendevmeetLog:            https://meetings.opendev.org/meetings/diversity_wg/2023/diversity_wg.2023-11-21-15.09.log.html15:40
spotz[m]Forgot the TC was canceled this week could have gone riding on the way to pick up our pie!18:20
fungic'est la vie!18:23
spotz[m]So much pie, we'll be freezing some for Christmas/Holiday dinner18:34
fungiwe made two pumpkin pies today, one for eating with company this week, one for freezing so we can eat it later. we resisted the temptation to make as many different kinds as we have in past years18:36
fungii have 20 minutes to finish putting turkey brine together before my next meeting18:37

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