Thursday, 2015-08-06

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eglute#starmeeting Diversity Working Group 517:00
eglute#startmeeting Diversity Working Group 517:01
openstackMeeting started Thu Aug  6 17:01:01 2015 UTC and is due to finish in 60 minutes.  The chair is eglute. Information about MeetBot at http://wiki.debian.org/MeetBot.17:01
openstackUseful Commands: #action #agreed #help #info #idea #link #topic #startvote.17:01
openstackThe meeting name has been set to 'diversity_working_group_5'17:01
egluteHello everyone, wave your hand o/ if you are here and introduce yourselfs!17:01
eglute#link https://etherpad.openstack.org/p/OpenStackDiversity.517:01
amandapo/ Hello!17:02
eglute#topic introductions17:02
spotzo/ Amy Marrich, Rackspace17:02
egluteHello amandap and spotz! do we have anyone else attending the diversity meeting?17:03
lkarmo/ Lisa17:03
* MarkAtwood_ is observing.17:03
* GB21 Waves to everyone17:04
GB21Hi I am Geetika17:04
GB21outreachy intern17:04
GB21working on glance17:04
eglutehello GB21! we have some people chatting in etherpad17:04
eglutelets see if we can get them here17:05
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GB21or I can come there17:05
GB21:S17:05
GB21:D17:05
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Nithya_Hi this is nithya17:06
eglutehello Nithya_ ~17:06
eglute!17:06
Ruchi. this is ruchi17:06
cpallareso/17:06
NithyaExcited to be here.17:06
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eglutegreat! lets see Lois joins us as well17:06
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cpallaresHello everyone, I'm Cindy.17:07
egluteI have updated the agenda on etherpad: https://etherpad.openstack.org/p/OpenStackDiversity.517:07
* eglute waves to cpallares 17:07
RuchiGreat to see some familiar names! and some new ones too!17:07
egluteWe have 14 people on Etherpad, so I hope that we get more here17:08
rockygo/17:08
egluteThanks everyone for joining!17:08
GB21hey cpallares17:08
egluteI hope that we continue having regular meetings, every other week at this time17:09
GB21hey Nithya_, rockyg and Ruchi17:09
eglutehopefully it works for most of you17:09
GB21+117:09
rockyg+117:09
Ruchi+117:09
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Nithya_+117:10
spotz+117:10
egluteIf you have not done so yet, please subscribe to the foundation mailing list. We are using it for communicating about this working group.17:10
amandap+117:10
eglute#action everyone sign up for foundation mailing list #link http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation17:10
GB21eglute, could you please provide a link?17:10
GB21ohh thanks17:10
GB21:D17:10
eglute:)17:10
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egluteAlso, the deadline for diversity scholarships for Tokyo is approaching. PLease apply and share with everyone that you think would benefit from it17:11
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eglutehere is inforamtion about the travel support program: https://wiki.openstack.org/wiki/Travel_Support_Program17:12
eglute#link https://wiki.openstack.org/wiki/Travel_Support_Program17:12
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egluteIf you are in Seattle area, OpenStack Seattle Day organizers are offering free passes to promote minority and women participation, please share #link http://www.openstackseattle.com/diversity-scholarships/17:13
eglute#topic update from the board meeting17:14
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egluteLast week, we had OpenStack Board of Directors meeting, and we did a diversity working group update17:15
Ruchiaccidentally aplied for the diversity pass for the OpenStack day in Seattle - so i have one - not sure if there is a way to transfer the same.17:15
egluteRuchi you could email the organizers and tell them if you are not planning on going17:15
egluteThe organizer said they will open more than 20 passes for diversity, if needed17:16
eglutethey did not have a lot of people applying17:16
RuchiI may be going - more as a sponsor - so I already have a pass17:16
egluteRegarding the board report, here is the #link: https://docs.google.com/document/d/1Yyjv3hobjI7Sh27nQJRW1Zira15T63ZP7m_I0CKL_pw/edit?usp=sharing17:16
RuchiI will do the email :)17:17
egluteThe report regarding the diversity working group was well received and the charter approved. We need to make one small adjustment to the charter, and I am working with Mark Radcliffe on the exact wording17:18
egluteMark Radcliffe is the foundation lawyer17:18
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eglutewe presented the working group plan, and had no questions about it17:19
Nithya_Hi, could you include my name and company in the working group list please?  Nithya and SanDisk17:20
Nithya_We are very happy to be a part of this working group17:20
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egluteHello Nithya_ , glad to have you! Please be sure to subscribe to the foundation mailing list, we are using that list for communications: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation17:21
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egluteAs a group, we also need to work on the plan presented and find owners/volunteers for each task17:22
eglute#link https://docs.google.com/presentation/d/1I0KJEzqdpwFMWPX-G7H-Arx4uCHDkR7E76kttlZfNZU/edit?usp=sharing17:22
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GB21Add me too17:22
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egluteGB21, please subscribe to the mailing list17:23
GB21done17:23
GB21:D17:23
egluteGB21 great!17:23
egluteThe first item on the plan is to review it with the TC and cross project team17:24
egluteanyone in this meeting from either TC or cross project team?17:24
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spotznot I17:25
egluteOk, I will work work with Imad, Kavit and Carroll to present the plan to TC and cross project team in the next couple weeks17:26
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rockygI hang out on the cross-project meetings (and the TC meetings).  I lurk17:26
eglutethanks rockyg, i will add you to the list!17:27
eglutethe next major item on our plan is establishing data baseline17:27
eglutewe will need to work with the foundation here to get their current data17:28
egluteI need volunteers to help me with this :)17:28
spotzI can lend a hand Egle17:28
amandapeglute: I'm very interested in that one, I'll help as much as I can17:29
MeganReglute: I am happy to help, but my schedule is pretty full until after the mid-cycle ops meet-up17:29
eglutethanks amandap and MeganR ! I added you to the list https://etherpad.openstack.org/p/OpenStackDiversity.517:29
eglutethanks spotz!17:29
amandapeglute: I added spotz as well :)17:30
egluteplease add your emails next to your names and I will start a thread with the foundation17:30
eglute:)17:30
Nithya_What kind of data are you looking for Egle?  Current attendence in each diversity category?17:30
egluteyes17:30
Nithya_and to set targets for increasing it?17:30
egluteyes, first we need a baseline17:31
eglutethen, we need to figure out what a success would look like17:31
Nithya_makes sense. So this is to ask the OpenStack team to provide Vancouver attendence or trend over the show ?17:31
Nithya_over the years is what I meant17:31
egluteI think right now, openstack community consists of 10% women. So if we are going to be successful, what would like this number to be? and and then how would we get there. The same for each cathegory17:32
egluteFor some cathergories, we do not have data17:32
egluteSo we will need to work with teh foundation to send out a survey17:33
egluteI need volunteers to help with defining waht should be on the survey17:33
spotzI think we can find plenty of studies out there which we can use to come up with our goals17:33
Nithya_i am happy to help with the survey - nithya.ruff@sandisk.com17:33
eglutethanks Nithya_! adding you to the list17:34
amandapeglute: also happy to help with that one17:35
eglutethank you amandap!17:35
electrocucarachathere should be a way to extract that information from the meetup.com,  I'll investigate if there something there17:35
egluteelectrocucaracha oh that would be great17:35
cpallareseglute: I think after we get the data, but before we start thinking about increasing numbers, we should consider rentention and a cross-project code of conduct that can be enforced.17:36
amandapspotz: Agreed, I was thinking that we would want some research to set expectations17:36
spotzeglute I'll put myself down for the survey as well, have some experience writing the questions17:36
eglute#action electrocucaracha to investigate extracting info from meetup.com17:36
eglutespotz awesome!17:36
egluteelectrocucaracha do you mind introducing yourself? company/time zone (or location)17:37
electrocucarachayes, my name is Victor Morales, I work for Intel in Guadalaja Mex, I bad with the time zones I guess we have Central Time17:38
egluteelectrocucaracha glad to have you!17:38
electrocucarachas/Guadalaja/Guadalajara17:38
cpallareselectrocucaracha: o/17:38
cpallareselectrocucaracha: I'm also from Mexico, but currently living in Texas.17:38
vkmcelectrocucaracha, o/17:38
electrocucarachacpallares: mucho gusto :)17:39
vkmcactually... o/ to all (got here late, didn't want to interrupt!)17:39
eglutehello vkmc!17:39
amandapeglute: cpallares has an interesting point -- is there anything around retention and cross-project code of conduct?17:40
vkmchi eglute :)17:40
eglutenot too late to volunteer: https://etherpad.openstack.org/p/OpenStackDiversity.517:40
vkmcsweet!17:40
amandaphi vkmc joiiiiin us :D17:40
egluteamandap cpallares  what do you mean17:40
spotzo/ vkmc17:40
cpallaresamandap: We have a code of conduct, but unfortunatly it's very vague and doesn't mention anything about gender, race, religion, age, sexual orientation, etc.17:40
Ruchi-IntelI have a question - when we talk about diversity, are we specifically saying women, or other diversity categories - like URMs - under represented minorities17:41
cpallaresamandap: And it doesn't have a way to reinforce it or contact information to report violations.17:41
amandapeglute: Part of having higher diversity stats is retaining diverse people, if we are always losing 4 and gaining 5 that's a net 1 but a bad community dynamic.17:41
egluteRuchi-Intel we have picked diversity categories, starting with:17:41
egluteā€“ Phase 1: Gender identity/expression, Sexual orientation, Geography/Culture17:42
egluteā€“ Phase 2: Race/ethnicity, Religion, Education/Field17:42
egluteā€“ Phase 3: Age, Disabilities17:42
egluteso we are not trying to tackle all at once17:42
amandapRuchi-Intel: Ultimately we mean all forms but to start we are focusing on the eglute is enumerating17:42
eglutemore here: https://drive.google.com/file/d/0BxtM4AiszlEyazNBODF1aV9YYmM/view17:42
eglutecpallares regarding code of conduct17:43
eglutedo you have a link?17:43
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Ruchi-Intelcool, so the 10% number is for what?17:43
cpallareseglute: https://www.openstack.org/legal/community-code-of-conduct/17:44
egluteRuchi-Intel i am guessing that right now we have about ~10% women in the community17:44
cpallareseglute: Here is a better write up from the Ada Initiative https://adainitiative.org/2014/02/howto-design-a-code-of-conduct-for-your-community/17:44
egluteok, so looks like we need to review the code of conduct and come with a way to report violations17:45
eglute#action everyone reviews code of conduct https://www.openstack.org/legal/community-code-of-conduct/17:45
eglutewe need a small subcommittee to work on the conduct evaluation + reporting process17:46
egluteany volunteers?17:46
cpallareseglute: me!17:46
Nithya_Agree, as part of baseline, we need to make sure that the code of conduct supports creating a good environment17:46
cpallaresNithya_: +117:46
Nithya_I can help with conduct review and reporting17:47
KLevensteinIā€™m also interested.17:47
eglutethanks! https://etherpad.openstack.org/p/OpenStackDiversity.517:47
amandapeglute: Me too, unless that makes it too big a sub-committee :)17:49
egluteOk, so right now we have 3 things that we need to acomplish17:49
cpallaresamandap: The more the merrier? :)17:49
vkmccpallares ++17:49
amandapcpallares: huzzah! :)17:49
eglutewe also have people in the asia/india region that will have a meeting during a time that is better for them17:49
egluteso we will need to involve them as well17:49
vkmcmore in this case that are so many things to consider :)17:50
egluteand i forgot australia/new zealand there as well17:50
eglutei think all those things are very important,17:50
egluteand we need to get feedback on all of them17:50
eglutehow much time each task do you think will take?17:51
egluteis 3 weeks enough?17:51
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GB21eglute, I am from India17:51
amandapeglute: For which ones? The data baseline will certainly take longer.17:51
Nithya_yes, it also acts as a forcing function. Do we report out at this meeting in 3 weeks17:52
egluteGB21 that is great! do you live there now?17:52
GB21yes17:52
egluteGB21 if you do, then perhaps you could help facilitate between both meetings17:52
Ruchi-Inteland the time in india right now is ? 11:20pm?17:52
amandapcpallares: Nithya_ KLevenstein - Is three weeks good for the code of conduct?17:53
GB21eglute, sure and Ruchi-Intel yes17:53
cpallaresamandap, eglute: I think that's a good amount of time to come up with an action plan.17:53
egluteGB21 would add your email to the wiki?17:53
Nithya_yes17:53
GB21eglute, alright17:53
GB21:D17:53
amandapNithya_: spotz vkmc is three weeks good for the survey?17:54
Nithya_yes it is to compose it17:54
spotzUnless we need feedback from any of the other tasks17:54
vkmcI think it is amandap17:54
vkmcwe will need to get some inspiration from other communities maybe17:55
egluteelectrocucaracha how much time do you need to try to get data from meetup?17:55
eglutevkmc yes, and I think Foundation can help us too17:55
electrocucarachamaybe just a couple of days, I'm reviewing several clients17:55
vkmceglute17:55
vkmc++17:56
egluteelectrocucaracha that sounds good17:56
eglutewe are almost at time,17:57
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eglutereminder: sign up for foundation mailing list, apply/let others know about travel to tokyo, apply/let others know about OpenStack Seattle free passes17:57
Nithya_will do.  Thanks for an efficient meeting17:58
MeganRThank you17:58
egluteThank you everyone for attending!17:58
spotzThanks eglute17:58
vkmcthanks eglute!17:59
eglute#endmeeting17:59
openstackMeeting ended Thu Aug  6 17:59:11 2015 UTC.  Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)17:59
openstackMinutes:        http://eavesdrop.openstack.org/meetings/diversity_working_group_5/2015/diversity_working_group_5.2015-08-06-17.01.html17:59
openstackMinutes (text): http://eavesdrop.openstack.org/meetings/diversity_working_group_5/2015/diversity_working_group_5.2015-08-06-17.01.txt17:59
openstackLog:            http://eavesdrop.openstack.org/meetings/diversity_working_group_5/2015/diversity_working_group_5.2015-08-06-17.01.log.html17:59
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GB21Thanks all18:03
GB21:D18:03
eglutethanks GB21!18:03
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