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| eglute | #starmeeting Diversity Working Group 5 | 17:00 |
|---|---|---|
| eglute | #startmeeting Diversity Working Group 5 | 17:01 |
| openstack | Meeting started Thu Aug 6 17:01:01 2015 UTC and is due to finish in 60 minutes. The chair is eglute. Information about MeetBot at http://wiki.debian.org/MeetBot. | 17:01 |
| openstack | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 17:01 |
| openstack | The meeting name has been set to 'diversity_working_group_5' | 17:01 |
| eglute | Hello everyone, wave your hand o/ if you are here and introduce yourselfs! | 17:01 |
| eglute | #link https://etherpad.openstack.org/p/OpenStackDiversity.5 | 17:01 |
| amandap | o/ Hello! | 17:02 |
| eglute | #topic introductions | 17:02 |
| spotz | o/ Amy Marrich, Rackspace | 17:02 |
| eglute | Hello amandap and spotz! do we have anyone else attending the diversity meeting? | 17:03 |
| lkarm | o/ Lisa | 17:03 |
| * MarkAtwood_ is observing. | 17:03 | |
| * GB21 Waves to everyone | 17:04 | |
| GB21 | Hi I am Geetika | 17:04 |
| GB21 | outreachy intern | 17:04 |
| GB21 | working on glance | 17:04 |
| eglute | hello GB21! we have some people chatting in etherpad | 17:04 |
| eglute | lets see if we can get them here | 17:05 |
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| GB21 | or I can come there | 17:05 |
| GB21 | :S | 17:05 |
| GB21 | :D | 17:05 |
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| Nithya_ | Hi this is nithya | 17:06 |
| eglute | hello Nithya_ ~ | 17:06 |
| eglute | ! | 17:06 |
| Ruchi | . this is ruchi | 17:06 |
| cpallares | o/ | 17:06 |
| Nithya | Excited to be here. | 17:06 |
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| eglute | great! lets see Lois joins us as well | 17:06 |
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| cpallares | Hello everyone, I'm Cindy. | 17:07 |
| eglute | I have updated the agenda on etherpad: https://etherpad.openstack.org/p/OpenStackDiversity.5 | 17:07 |
| * eglute waves to cpallares | 17:07 | |
| Ruchi | Great to see some familiar names! and some new ones too! | 17:07 |
| eglute | We have 14 people on Etherpad, so I hope that we get more here | 17:08 |
| rockyg | o/ | 17:08 |
| eglute | Thanks everyone for joining! | 17:08 |
| GB21 | hey cpallares | 17:08 |
| eglute | I hope that we continue having regular meetings, every other week at this time | 17:09 |
| GB21 | hey Nithya_, rockyg and Ruchi | 17:09 |
| eglute | hopefully it works for most of you | 17:09 |
| GB21 | +1 | 17:09 |
| rockyg | +1 | 17:09 |
| Ruchi | +1 | 17:09 |
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| Nithya_ | +1 | 17:10 |
| spotz | +1 | 17:10 |
| eglute | If you have not done so yet, please subscribe to the foundation mailing list. We are using it for communicating about this working group. | 17:10 |
| amandap | +1 | 17:10 |
| eglute | #action everyone sign up for foundation mailing list #link http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation | 17:10 |
| GB21 | eglute, could you please provide a link? | 17:10 |
| GB21 | ohh thanks | 17:10 |
| GB21 | :D | 17:10 |
| eglute | :) | 17:10 |
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| eglute | Also, the deadline for diversity scholarships for Tokyo is approaching. PLease apply and share with everyone that you think would benefit from it | 17:11 |
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| eglute | here is inforamtion about the travel support program: https://wiki.openstack.org/wiki/Travel_Support_Program | 17:12 |
| eglute | #link https://wiki.openstack.org/wiki/Travel_Support_Program | 17:12 |
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| eglute | If you are in Seattle area, OpenStack Seattle Day organizers are offering free passes to promote minority and women participation, please share #link http://www.openstackseattle.com/diversity-scholarships/ | 17:13 |
| eglute | #topic update from the board meeting | 17:14 |
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| eglute | Last week, we had OpenStack Board of Directors meeting, and we did a diversity working group update | 17:15 |
| Ruchi | accidentally aplied for the diversity pass for the OpenStack day in Seattle - so i have one - not sure if there is a way to transfer the same. | 17:15 |
| eglute | Ruchi you could email the organizers and tell them if you are not planning on going | 17:15 |
| eglute | The organizer said they will open more than 20 passes for diversity, if needed | 17:16 |
| eglute | they did not have a lot of people applying | 17:16 |
| Ruchi | I may be going - more as a sponsor - so I already have a pass | 17:16 |
| eglute | Regarding the board report, here is the #link: https://docs.google.com/document/d/1Yyjv3hobjI7Sh27nQJRW1Zira15T63ZP7m_I0CKL_pw/edit?usp=sharing | 17:16 |
| Ruchi | I will do the email :) | 17:17 |
| eglute | The report regarding the diversity working group was well received and the charter approved. We need to make one small adjustment to the charter, and I am working with Mark Radcliffe on the exact wording | 17:18 |
| eglute | Mark Radcliffe is the foundation lawyer | 17:18 |
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| eglute | we presented the working group plan, and had no questions about it | 17:19 |
| Nithya_ | Hi, could you include my name and company in the working group list please? Nithya and SanDisk | 17:20 |
| Nithya_ | We are very happy to be a part of this working group | 17:20 |
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| eglute | Hello Nithya_ , glad to have you! Please be sure to subscribe to the foundation mailing list, we are using that list for communications: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation | 17:21 |
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| eglute | As a group, we also need to work on the plan presented and find owners/volunteers for each task | 17:22 |
| eglute | #link https://docs.google.com/presentation/d/1I0KJEzqdpwFMWPX-G7H-Arx4uCHDkR7E76kttlZfNZU/edit?usp=sharing | 17:22 |
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| GB21 | Add me too | 17:22 |
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| eglute | GB21, please subscribe to the mailing list | 17:23 |
| GB21 | done | 17:23 |
| GB21 | :D | 17:23 |
| eglute | GB21 great! | 17:23 |
| eglute | The first item on the plan is to review it with the TC and cross project team | 17:24 |
| eglute | anyone in this meeting from either TC or cross project team? | 17:24 |
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| spotz | not I | 17:25 |
| eglute | Ok, I will work work with Imad, Kavit and Carroll to present the plan to TC and cross project team in the next couple weeks | 17:26 |
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| rockyg | I hang out on the cross-project meetings (and the TC meetings). I lurk | 17:26 |
| eglute | thanks rockyg, i will add you to the list! | 17:27 |
| eglute | the next major item on our plan is establishing data baseline | 17:27 |
| eglute | we will need to work with the foundation here to get their current data | 17:28 |
| eglute | I need volunteers to help me with this :) | 17:28 |
| spotz | I can lend a hand Egle | 17:28 |
| amandap | eglute: I'm very interested in that one, I'll help as much as I can | 17:29 |
| MeganR | eglute: I am happy to help, but my schedule is pretty full until after the mid-cycle ops meet-up | 17:29 |
| eglute | thanks amandap and MeganR ! I added you to the list https://etherpad.openstack.org/p/OpenStackDiversity.5 | 17:29 |
| eglute | thanks spotz! | 17:29 |
| amandap | eglute: I added spotz as well :) | 17:30 |
| eglute | please add your emails next to your names and I will start a thread with the foundation | 17:30 |
| eglute | :) | 17:30 |
| Nithya_ | What kind of data are you looking for Egle? Current attendence in each diversity category? | 17:30 |
| eglute | yes | 17:30 |
| Nithya_ | and to set targets for increasing it? | 17:30 |
| eglute | yes, first we need a baseline | 17:31 |
| eglute | then, we need to figure out what a success would look like | 17:31 |
| Nithya_ | makes sense. So this is to ask the OpenStack team to provide Vancouver attendence or trend over the show ? | 17:31 |
| Nithya_ | over the years is what I meant | 17:31 |
| eglute | I think right now, openstack community consists of 10% women. So if we are going to be successful, what would like this number to be? and and then how would we get there. The same for each cathegory | 17:32 |
| eglute | For some cathergories, we do not have data | 17:32 |
| eglute | So we will need to work with teh foundation to send out a survey | 17:33 |
| eglute | I need volunteers to help with defining waht should be on the survey | 17:33 |
| spotz | I think we can find plenty of studies out there which we can use to come up with our goals | 17:33 |
| Nithya_ | i am happy to help with the survey - nithya.ruff@sandisk.com | 17:33 |
| eglute | thanks Nithya_! adding you to the list | 17:34 |
| amandap | eglute: also happy to help with that one | 17:35 |
| eglute | thank you amandap! | 17:35 |
| electrocucaracha | there should be a way to extract that information from the meetup.com, I'll investigate if there something there | 17:35 |
| eglute | electrocucaracha oh that would be great | 17:35 |
| cpallares | eglute: I think after we get the data, but before we start thinking about increasing numbers, we should consider rentention and a cross-project code of conduct that can be enforced. | 17:36 |
| amandap | spotz: Agreed, I was thinking that we would want some research to set expectations | 17:36 |
| spotz | eglute I'll put myself down for the survey as well, have some experience writing the questions | 17:36 |
| eglute | #action electrocucaracha to investigate extracting info from meetup.com | 17:36 |
| eglute | spotz awesome! | 17:36 |
| eglute | electrocucaracha do you mind introducing yourself? company/time zone (or location) | 17:37 |
| electrocucaracha | yes, my name is Victor Morales, I work for Intel in Guadalaja Mex, I bad with the time zones I guess we have Central Time | 17:38 |
| eglute | electrocucaracha glad to have you! | 17:38 |
| electrocucaracha | s/Guadalaja/Guadalajara | 17:38 |
| cpallares | electrocucaracha: o/ | 17:38 |
| cpallares | electrocucaracha: I'm also from Mexico, but currently living in Texas. | 17:38 |
| vkmc | electrocucaracha, o/ | 17:38 |
| electrocucaracha | cpallares: mucho gusto :) | 17:39 |
| vkmc | actually... o/ to all (got here late, didn't want to interrupt!) | 17:39 |
| eglute | hello vkmc! | 17:39 |
| amandap | eglute: cpallares has an interesting point -- is there anything around retention and cross-project code of conduct? | 17:40 |
| vkmc | hi eglute :) | 17:40 |
| eglute | not too late to volunteer: https://etherpad.openstack.org/p/OpenStackDiversity.5 | 17:40 |
| vkmc | sweet! | 17:40 |
| amandap | hi vkmc joiiiiin us :D | 17:40 |
| eglute | amandap cpallares what do you mean | 17:40 |
| spotz | o/ vkmc | 17:40 |
| cpallares | amandap: We have a code of conduct, but unfortunatly it's very vague and doesn't mention anything about gender, race, religion, age, sexual orientation, etc. | 17:40 |
| Ruchi-Intel | I have a question - when we talk about diversity, are we specifically saying women, or other diversity categories - like URMs - under represented minorities | 17:41 |
| cpallares | amandap: And it doesn't have a way to reinforce it or contact information to report violations. | 17:41 |
| amandap | eglute: Part of having higher diversity stats is retaining diverse people, if we are always losing 4 and gaining 5 that's a net 1 but a bad community dynamic. | 17:41 |
| eglute | Ruchi-Intel we have picked diversity categories, starting with: | 17:41 |
| eglute | – Phase 1: Gender identity/expression, Sexual orientation, Geography/Culture | 17:42 |
| eglute | – Phase 2: Race/ethnicity, Religion, Education/Field | 17:42 |
| eglute | – Phase 3: Age, Disabilities | 17:42 |
| eglute | so we are not trying to tackle all at once | 17:42 |
| amandap | Ruchi-Intel: Ultimately we mean all forms but to start we are focusing on the eglute is enumerating | 17:42 |
| eglute | more here: https://drive.google.com/file/d/0BxtM4AiszlEyazNBODF1aV9YYmM/view | 17:42 |
| eglute | cpallares regarding code of conduct | 17:43 |
| eglute | do you have a link? | 17:43 |
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| Ruchi-Intel | cool, so the 10% number is for what? | 17:43 |
| cpallares | eglute: https://www.openstack.org/legal/community-code-of-conduct/ | 17:44 |
| eglute | Ruchi-Intel i am guessing that right now we have about ~10% women in the community | 17:44 |
| cpallares | eglute: Here is a better write up from the Ada Initiative https://adainitiative.org/2014/02/howto-design-a-code-of-conduct-for-your-community/ | 17:44 |
| eglute | ok, so looks like we need to review the code of conduct and come with a way to report violations | 17:45 |
| eglute | #action everyone reviews code of conduct https://www.openstack.org/legal/community-code-of-conduct/ | 17:45 |
| eglute | we need a small subcommittee to work on the conduct evaluation + reporting process | 17:46 |
| eglute | any volunteers? | 17:46 |
| cpallares | eglute: me! | 17:46 |
| Nithya_ | Agree, as part of baseline, we need to make sure that the code of conduct supports creating a good environment | 17:46 |
| cpallares | Nithya_: +1 | 17:46 |
| Nithya_ | I can help with conduct review and reporting | 17:47 |
| KLevenstein | I’m also interested. | 17:47 |
| eglute | thanks! https://etherpad.openstack.org/p/OpenStackDiversity.5 | 17:47 |
| amandap | eglute: Me too, unless that makes it too big a sub-committee :) | 17:49 |
| eglute | Ok, so right now we have 3 things that we need to acomplish | 17:49 |
| cpallares | amandap: The more the merrier? :) | 17:49 |
| vkmc | cpallares ++ | 17:49 |
| amandap | cpallares: huzzah! :) | 17:49 |
| eglute | we also have people in the asia/india region that will have a meeting during a time that is better for them | 17:49 |
| eglute | so we will need to involve them as well | 17:49 |
| vkmc | more in this case that are so many things to consider :) | 17:50 |
| eglute | and i forgot australia/new zealand there as well | 17:50 |
| eglute | i think all those things are very important, | 17:50 |
| eglute | and we need to get feedback on all of them | 17:50 |
| eglute | how much time each task do you think will take? | 17:51 |
| eglute | is 3 weeks enough? | 17:51 |
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| GB21 | eglute, I am from India | 17:51 |
| amandap | eglute: For which ones? The data baseline will certainly take longer. | 17:51 |
| Nithya_ | yes, it also acts as a forcing function. Do we report out at this meeting in 3 weeks | 17:52 |
| eglute | GB21 that is great! do you live there now? | 17:52 |
| GB21 | yes | 17:52 |
| eglute | GB21 if you do, then perhaps you could help facilitate between both meetings | 17:52 |
| Ruchi-Intel | and the time in india right now is ? 11:20pm? | 17:52 |
| amandap | cpallares: Nithya_ KLevenstein - Is three weeks good for the code of conduct? | 17:53 |
| GB21 | eglute, sure and Ruchi-Intel yes | 17:53 |
| cpallares | amandap, eglute: I think that's a good amount of time to come up with an action plan. | 17:53 |
| eglute | GB21 would add your email to the wiki? | 17:53 |
| Nithya_ | yes | 17:53 |
| GB21 | eglute, alright | 17:53 |
| GB21 | :D | 17:53 |
| amandap | Nithya_: spotz vkmc is three weeks good for the survey? | 17:54 |
| Nithya_ | yes it is to compose it | 17:54 |
| spotz | Unless we need feedback from any of the other tasks | 17:54 |
| vkmc | I think it is amandap | 17:54 |
| vkmc | we will need to get some inspiration from other communities maybe | 17:55 |
| eglute | electrocucaracha how much time do you need to try to get data from meetup? | 17:55 |
| eglute | vkmc yes, and I think Foundation can help us too | 17:55 |
| electrocucaracha | maybe just a couple of days, I'm reviewing several clients | 17:55 |
| vkmc | eglute | 17:55 |
| vkmc | ++ | 17:56 |
| eglute | electrocucaracha that sounds good | 17:56 |
| eglute | we are almost at time, | 17:57 |
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| eglute | reminder: sign up for foundation mailing list, apply/let others know about travel to tokyo, apply/let others know about OpenStack Seattle free passes | 17:57 |
| Nithya_ | will do. Thanks for an efficient meeting | 17:58 |
| MeganR | Thank you | 17:58 |
| eglute | Thank you everyone for attending! | 17:58 |
| spotz | Thanks eglute | 17:58 |
| vkmc | thanks eglute! | 17:59 |
| eglute | #endmeeting | 17:59 |
| openstack | Meeting ended Thu Aug 6 17:59:11 2015 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 17:59 |
| openstack | Minutes: http://eavesdrop.openstack.org/meetings/diversity_working_group_5/2015/diversity_working_group_5.2015-08-06-17.01.html | 17:59 |
| openstack | Minutes (text): http://eavesdrop.openstack.org/meetings/diversity_working_group_5/2015/diversity_working_group_5.2015-08-06-17.01.txt | 17:59 |
| openstack | Log: http://eavesdrop.openstack.org/meetings/diversity_working_group_5/2015/diversity_working_group_5.2015-08-06-17.01.log.html | 17:59 |
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| GB21 | Thanks all | 18:03 |
| GB21 | :D | 18:03 |
| eglute | thanks GB21! | 18:03 |
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