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| spotz | Meeting in 25 minutes | 18:36 |
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| mrhillsman | o/ | 19:00 |
| spotz | #startmeeting diversity-wg | 19:00 |
| openstack | Meeting started Mon Apr 9 19:00:21 2018 UTC and is due to finish in 60 minutes. The chair is spotz. Information about MeetBot at http://wiki.debian.org/MeetBot. | 19:00 |
| openstack | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 19:00 |
| *** openstack changes topic to " (Meeting topic: diversity-wg)" | 19:00 | |
| openstack | The meeting name has been set to 'diversity_wg' | 19:00 |
| * ildikov is lurking | 19:00 | |
| cdent | o/ | 19:01 |
| spotz | :) | 19:01 |
| spotz | #link https://etherpad.openstack.org/p/diversity-wg-agenda | 19:01 |
| spotz | Agenda for those who need it | 19:01 |
| fungi | oh, right, it's that time again | 19:04 |
| spotz | Yep time for the fun:) | 19:04 |
| spotz | #topic Summit Forum Submittal | 19:05 |
| *** openstack changes topic to "Summit Forum Submittal (Meeting topic: diversity-wg)" | 19:05 | |
| spotz | #link https://etherpad.openstack.org/p/diversity-forum | 19:05 |
| cdent | Is there discussion of having more than one, or just the one? | 19:05 |
| spotz | So in the UC meeting which just ended I asked for a WG space for us, so I'm not 100% sure we'll still need this. cdent totally open to submitting more then 1 and that could be our update slot as that's what it kinda is | 19:06 |
| cdent | I was thinking that one is probably sufficient | 19:07 |
| cdent | whether it be wg-space or forum topic | 19:07 |
| cdent | was mostly fishing for "how much outreach is desired here?" | 19:07 |
| spotz | Cool, we have until Sunday night I think to get something in. | 19:08 |
| spotz | Yeah I definitely would like to hear from the community what they're looking for from us | 19:08 |
| ildikov | yep, that's the deadline | 19:08 |
| ildikov | spotz: have you mentioned this to CHAOSS people too? | 19:09 |
| ildikov | just asking if I should bring this up on any of the upcoming weekly calls? | 19:10 |
| spotz | ildikov: Last meeting was cancelled, I'll definitely invite any who are coming. But that's a thought see if we want to try to get a CHAOSS related session | 19:10 |
| ildikov | not like that | 19:10 |
| spotz | there should be a meeting tomorrow | 19:10 |
| ildikov | just to get the word out if anyone's around who doesn't have this on their radar | 19:11 |
| ildikov | I planned to call in tomorrow, had collisions the past couple of weeks | 19:11 |
| spotz | ildikov: Well first we have to have it on the radar | 19:11 |
| ildikov | so wanted to offer my services if needed ;) | 19:11 |
| ildikov | spotz: +1 :) | 19:12 |
| spotz | :) | 19:12 |
| spotz | Any thing else forum related? | 19:12 |
| spotz | #topic What's Next | 19:13 |
| *** openstack changes topic to "What's Next (Meeting topic: diversity-wg)" | 19:13 | |
| spotz | So we've basically got our survey completed though I say basically as it's in 2 parts:) | 19:13 |
| spotz | #link https://etherpad.openstack.org/p/diversity-survey-spring-2018_draft | 19:14 |
| spotz | Just to save space some 'choices' are on one ether and some are on the other. aprice is still working on how it will be distributed so we'll most likely not have it out by Summit but we'll get it out soon after if we don't | 19:15 |
| spotz | She's also looking into how CHAOSS can assist us, most likely they'll need to sign NDAs but she's still looking into that as well | 19:16 |
| aprice | hi there. I think that we can shoot for distributing it by the Summit - how long do we think it will be open for? | 19:16 |
| aprice | Do we have a number of folks that we are hoping to take it to call it successful? | 19:16 |
| aprice | and yes, looking into the CHAOSS piece - should have an answer this week. | 19:16 |
| spotz | aprice I'd say 2-3 weeks? Then if low responses send it out a second time? | 19:17 |
| spotz | I'd like to get similar numbers to the first survey, I'd have to look and see what that was | 19:17 |
| fungi | yeah, i suppose we can always aggregate the responses from a later run if the questions don't change (though not sure how we weed out people taking it twice in that case) | 19:17 |
| spotz | fungi: Hadn't thought of re-takers. It's just a common practice to poke people again:) | 19:18 |
| aprice | spotz: the first survey got around 550 people | 19:18 |
| fungi | there's probably a standard solution to that, but since i'm not a data scientist i'm not imaginative enough to know what it is | 19:19 |
| spotz | aprice: So that should be our target | 19:19 |
| spotz | fungi: Last time I did one officially it was via snail mail so.... :) | 19:19 |
| spotz | And as we're anonymous we can't have folks log in or use special links without them feeling like we're going to tie them to the responses | 19:20 |
| aprice | if we do SurveyMonkey, usually it will remind you if you have already taken a survey | 19:21 |
| aprice | so that hopefully folks would be reminded and not take it again :) | 19:21 |
| fungi | works for me | 19:21 |
| spotz | aprice That would work if we go that route | 19:21 |
| spotz | Any one else have anything on the survey? | 19:21 |
| fungi | a few retakers out of hundreds won't skew the results enough to matter. it's only a concern if there are a lot of people who get the impression they _should_ take it a second time | 19:21 |
| aprice | +1 | 19:22 |
| ildikov | +1 | 19:22 |
| spotz | I think we can word it clear enough, say hey if you haven't taken it yet please take the time to do so | 19:22 |
| spotz | #topic Open Discussion | 19:23 |
| *** openstack changes topic to "Open Discussion (Meeting topic: diversity-wg)" | 19:23 | |
| spotz | So I put 2 topics under Open Discussion. The first is Summit | 19:23 |
| spotz | In the WoO meeting last week there was talk about the possibility have having a pre-summit social which will be more of a Diversity then WoO thing so I wanted to make mention of that | 19:24 |
| spotz | I don't think it's totally confirmed or official yet | 19:25 |
| spotz | So just keep it in mind if it does happen, try to make an appearance if it does | 19:26 |
| spotz | aprice: Do you want to talk about the Black Boys who Code? | 19:26 |
| ildikov | I think it was the Open Source Summit in Prague last year where they were asking whether they should turn the women in tech themed lunch more into a diversity one | 19:26 |
| ildikov | so I'm supportive of the idea if/when we can make it happen | 19:27 |
| spotz | And what if anything you need from us? | 19:27 |
| cdent | it would be nice to have time for both... | 19:27 |
| cdent | but that may not make sense from a population standpoint | 19:27 |
| fungi | i guess that's this group? https://blackboyscode.org/ | 19:28 |
| spotz | ildikov cdent - WoO social was always open and even the lunch I believe may be open to allies. | 19:28 |
| * cdent nods | 19:29 | |
| spotz | fungi yep that's them | 19:30 |
| fungi | took me a few minutes to track down | 19:30 |
| fungi | looks like a wonderful effort | 19:30 |
| spotz | There's always the thought of having a safe space type thing for women but at the same time it keeps people out. I think the first WoO social was women only and then it got opened up some | 19:31 |
| ildikov | spotz: I meant diversity of all sorts | 19:31 |
| spotz | fungi: I'm hoping aprice is typing:) | 19:31 |
| ildikov | fungi: yep, I only knew about Black Girls Code before | 19:32 |
| aprice | im sorry, yes I can provide an update | 19:32 |
| spotz | ildikov: Yeah I know, it'd be great if a sponsorship for a diversity lunch was available as well and that's something this group can push for similar to how the WoO lunch was originally started | 19:33 |
| aprice | Black Boys Code is an organization based in Vancouver that Melvin shared with our team | 19:33 |
| ildikov | spotz: +1 | 19:33 |
| fungi | mrhillsman: good find! | 19:34 |
| aprice | We have extended an invitation to some of their alumni to attend the Summit. One of the founders is also going to participate in a diversity panel. We are still confirming participants, but he is confirmed as well as Amy and Joseph Sandoval | 19:34 |
| aprice | Nithya Ruff from Comcast said she may be able to attend, so hopefully we will hear back definitively this week | 19:34 |
| ildikov | aprice: nice!! | 19:35 |
| aprice | I can continue to provide updates as more folks get confirmed. | 19:35 |
| spotz | Just found out about this Friday, may need to make that a semi-regular thing:) | 19:35 |
| aprice | +1 | 19:35 |
| mrhillsman | I'll be working to free up more of my time to work in diversity space as well | 19:37 |
| spotz | Random thoughts. DO we want to try to find 'partners' for the alumni? People in the community they could be paired up with? | 19:37 |
| spotz | Definitely invite them to speed mentoring? | 19:38 |
| ildikov | +1 to speed mentoring | 19:39 |
| spotz | This could potentially be an outreach we do at all summits, maybe even the new mid-cycly thingy | 19:39 |
| mrhillsman | I think there's two parts, the founder himself, and the alumni/students | 19:39 |
| spotz | mrhillsman: True | 19:40 |
| mrhillsman | I keep losing connection sorry | 19:41 |
| mrhillsman | We are not sure the number of alum/students | 19:42 |
| mrhillsman | But that does not stop us from having a plan as I would expect the same general approach whether it is one or five | 19:43 |
| spotz | Well I think invites to speed mentoring for sure, there's an rsvp on the session. And if we find out it's a manageable number we can look at maybe the buddy system even if it's for a morning or something? | 19:43 |
| * cdent has to go, apologies | 19:44 | |
| spotz | seeya cdent! | 19:45 |
| * cdent waves | 19:45 | |
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| fungi | that all sounds great to me. i wouldn't mind showing a student around though the sessions i'll be in will probably not be extremely focused on software development | 19:45 |
| spotz | fungi: Yeah I know I'll be all over the place. But we can see what interest there is and hopefully find some folks who will be going to sessions of interest or close to it | 19:47 |
| fungi | i'll definitely try to get to speed mentoring again though so there's at least one mentor at the community governance topics table | 19:47 |
| spotz | I think we were mainly mentors in Sydney:) | 19:48 |
| fungi | yeah, there were very few mentees | 19:48 |
| spotz | But that's ok, we're going back to the RSVPs so will hopefully be a bit better attended. I think if they fill out the form they'll be less likely to no show | 19:48 |
| mrhillsman | I think it worked out well for me this Summit because I will not have as much to do I hope and should be available most of the time | 19:49 |
| fungi | ahh, excellent. i was wondering what we can do better to get more interested mentees to show up and ask questions | 19:49 |
| fungi | so i guess the lack of rsvp contributed to the quiet room in sydney? | 19:50 |
| spotz | I believe there were supposed to be like 45 last time:( The room was a bit out of the way though. We do have I believe Intel sponsoring and rumour has it hot lunch:) | 19:50 |
| spotz | We have 10 minutes. So let's move on to the last thing I wanted to discuss and that's meeting frequency | 19:50 |
| spotz | Do we want to stick with every 2 weeks, or do we want to move to 1 a month? We started off with a bang and attendence has decreased. SO if we met lett what are people's thoughts? | 19:51 |
| spotz | lett=less | 19:51 |
| fungi | i intended to show up regularly, but had things come up the last couple times. every two weeks is fine with me, and probably should not feel obligated to use the whole hour if there's not much to talk about sometimes | 19:54 |
| fungi | maybe talking about some of these topics more on a mailing list would whittle the meetings themselves down to just summarizing and some brief sync points? | 19:55 |
| spotz | fungi: Yeah I'd like to see us mail a little more, I have to wonder if some of the reluctance might be we use the foundation list so no one wants to spam it? | 19:56 |
| * fungi wonders whether the sigs ml would be any more appropriate | 19:58 | |
| fungi | i suppose it may also just be topic-dependent where the best venue is for a given topic | 19:58 |
| spotz | I think it's because Diversity WG is under the board. But something we can definitely discuss | 19:59 |
| fungi | yep, i mean, i know _why_ it's been using the foundation ml | 19:59 |
| spotz | :) | 20:00 |
| spotz | Anyways we're out of time! | 20:00 |
| spotz | #endmeeting | 20:00 |
| *** openstack changes topic to "Etherpad for Diversity WG Forum ideas - https://etherpad.openstack.org/p/diversity-forum Diversity Survey draft - https://etherpad.openstack.org/p/diversity-survey-spring-2018_draft" | 20:00 | |
| openstack | Meeting ended Mon Apr 9 20:00:22 2018 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 20:00 |
| fungi | thanks spotz! | 20:00 |
| openstack | Minutes: http://eavesdrop.openstack.org/meetings/diversity_wg/2018/diversity_wg.2018-04-09-19.00.html | 20:00 |
| openstack | Minutes (text): http://eavesdrop.openstack.org/meetings/diversity_wg/2018/diversity_wg.2018-04-09-19.00.txt | 20:00 |
| openstack | Log: http://eavesdrop.openstack.org/meetings/diversity_wg/2018/diversity_wg.2018-04-09-19.00.log.html | 20:00 |
| spotz | Thanks fungi aprice and ildikov! | 20:00 |
| aprice | Thanks spotz! | 20:01 |
| ildikov | spotz: see you on #openstack-meeting-3 :) | 20:01 |
| spotz | ildikov: 3 in a row for me! | 20:01 |
| ildikov | spotz: sounds like my regular Tuesday afternoon :/ | 20:02 |
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