| Nils_ | hi, opsis! | 14:03 |
|---|---|---|
| mihalis68 | hi | 14:04 |
| spotz_ | Hey! | 14:06 |
| spotz_ | Do we want to start a log oor just chat? | 14:07 |
| mihalis68 | I saw the email just now about meeting. Sorry for the lack of response, but honestly I am not thinking about June right now. We are just trying to work out plans for this week. My extended family has covid (not here in this house) and we need to cancel plans to see those family members and get our daughter safely back to college | 14:07 |
| mihalis68 | as far as I know going to berlin in june is still on, but it's almost hard to believe with covid omicron rampaging here in NYC right now | 14:07 |
| mihalis68 | if there are questions about how ops meetups work, I am happy to answer, but I'm not sure about doing a formal meeting with meeting minutes via chatbot right now | 14:08 |
| spotz_ | No prooblem and sorry too hear abouot your family. And apologies for typos my keybooard has issues and trying to be respoonsive timewise | 14:09 |
| Nils_ | first of all, send a "get well soon" to your family! | 14:09 |
| mihalis68 | thanks. NO worries about typos, I do a lot of them on perfectly operational keyboards | 14:09 |
| spotz_ | As oof yesterday the Foundation is planning on in person in Berlin. Shoould Berlin get cancelled we will meet somewhere else some time later | 14:10 |
| spotz_ | So my one recommendation in our pllanning is too get prices but try not too pay oout anything if possible | 14:10 |
| mihalis68 | an unvaccinated friend just got covid this morning (yes, an idiot, trust me) and I'm swapping emails with him amongst all this | 14:11 |
| mihalis68 | sorry to share more personal stuff than normal, but in past conference run-up periods I could believe they would happen fairly likely | 14:11 |
| Nils_ | I agree, hard planning stuff is not really due right now. What needs to be done here locally, can be done by us. But I need to lern a bit more about the conventions and traditions of the ops meeting, even if I attended (partially) the one we had in Berlin (in 2018?) | 14:11 |
| spotz_ | I only attended the oone held with the PTG so I'll leave that answer to mihalis68 | 14:12 |
| mihalis68 | I believe the foundation suggested a one-day event immediately after the openinfra summit. ops meetups are quite flexible and we can arrange around a 1-day (although we normally did 2 in the before-times) | 14:12 |
| mihalis68 | the way we organise is to kick off a list of topics to be crowd-sourced, although really myself and the ops meetups team would put a lot on there, the community would add just a few more, and then the community would +1 the popular ones | 14:13 |
| mihalis68 | for example upgrades, tooling, long term support, distro issues, scaling challenges | 14:13 |
| Nils_ | how would you describe the main idea behind the meetup? | 14:13 |
| spotz_ | That recommendatioon was actually me based ooff of Open Soource Summit and Kubecon and tthe fact travel has been so limited I figured it might be easier for folks too stay a day vs travel a secoond time somewhere right now | 14:13 |
| mihalis68 | we pull together operators of openstack for a discussion of the issues of running it for serious purposes (for production commercial uses, science etc). It's free and open e.g. you can mention a vendor issue | 14:14 |
| mihalis68 | yes I think it's a good idea, just mentioning that it's a bit different | 14:14 |
| Nils_ | Is it a round table format (like in AA: "Hi, my name is Nils, and this is how we run our cloud: ...")? | 14:14 |
| mihalis68 | the expected attendees are those who either run it, want to run it, or vendors who need the info as long as they are wearing their community hat | 14:14 |
| mihalis68 | in other words no commercial pitches | 14:14 |
| mihalis68 | we have a rough agenda and then work on each topic | 14:15 |
| mihalis68 | for example we might do upgrades, then tooling then long term support | 14:15 |
| Nils_ | +1 for having no pitches | 14:15 |
| mihalis68 | each session has an etherpad and we ask people to put discussion points on beforehand, then the session is a working session on those points plus new ones that people add during | 14:15 |
| spotz_ | If we do end up needing a second day and it's noot an issue with the room Frank and Nils have reserved we can change to 2 days | 14:16 |
| mihalis68 | most are simply discussion, info sharing. A couple of fun ones we tend to put at the end of the day are lightning talkd and war stories | 14:16 |
| Nils_ | does this etherpad process really work? Do people write in there something ahead of the meeting? | 14:16 |
| spotz_ | The OpoenStack community as a whole is pretty good about it | 14:16 |
| mihalis68 | oh yes we have years of evidence that it works in a cheap rough and ready way | 14:16 |
| spotz_ | OOur prooblem has always been moore getting the word out and we have better luck with Twitter then the OpenStack mailing lists | 14:17 |
| mihalis68 | see etherpads linked here https://wiki.openstack.org/wiki/Operations/Meetups | 14:17 |
| Nils_ | okay, so we don't need a full fledged CfP process? | 14:17 |
| mihalis68 | no, it's very very stripped down | 14:18 |
| mihalis68 | here is the organising etherpad from the London we hosted at bloomberg https://etherpad.opendev.org/p/LON-2020-OPS-TOPICS | 14:18 |
| Nils_ | Okay, in terms of the room, I am pretty sure that we can take care of that. I'll talk with Frank to reserve the same room for another day. There we have all we need, I think: room, good view over Berlin, tables, chairs, (it's a meeting room), a coffee kitchen nearby, power (EU-style) and Internet (Wifi) | 14:20 |
| mihalis68 | yes that's a great summary - internet and coffee power most of it :) | 14:21 |
| Nils_ | In the neighborhood there's plenty of cafes, restaurants, and such infra. | 14:21 |
| spotz_ | How gfar in advance do you need attendees. I'm assuming everyoone must be vaccinated | 14:21 |
| mihalis68 | if possible getting a lunch catered help because getting all the way out of a corporate office, obtaining lunch in an unfamiliar place, then getting back in is a big hole in the day | 14:22 |
| mihalis68 | we have often had lunch sponsored by one of the openstack vendors or latterly bloomberg has paid a few times (and when hosting laid on both breakfast and lunch) | 14:22 |
| mihalis68 | but I'll emphasize it's not mandatory nor expected of the host, it's just operationally efficient if we can just give people food | 14:22 |
| Nils_ | We can book conference snacks for hillarious prices, or organize this as the community. Maybe I can get Deutsche Telekom sponsor this, but this is not my department and these processes tend to be daunting in large companies ... | 14:23 |
| mihalis68 | I can probably expense lunch, have done so before | 14:23 |
| mihalis68 | for the attendees | 14:23 |
| mihalis68 | just pay a caterer via my corporate amex | 14:23 |
| mihalis68 | of course it needs to be planned | 14:23 |
| spotz_ | I've goot some budget so I can help as well, not sr=ure what I've goot for this year yet thoough | 14:24 |
| mihalis68 | but lead times for lunch for a few tens of people are in weeks, not 6 months | 14:24 |
| mihalis68 | I think the backbone of the event is as you say a room, network, chairs, tables, maybe a presentation system, wifi | 14:24 |
| mihalis68 | that can ensure it happens | 14:24 |
| mihalis68 | then we can work food | 14:24 |
| spotz_ | Nils_ just incase we get a good response do yoou know how many peoplle the room can hoold? | 14:24 |
| Nils_ | Another option is prebooking a large set of pizzas from a a restaurant across the street. We did this before with a hackathon in 2018. | 14:25 |
| Nils_ | let me check how many pax the room takes ... | 14:25 |
| mihalis68 | as much as I like pizza (hey, I live in Brooklyn) we can do rather better I think | 14:26 |
| mihalis68 | at least in terms of having some diversity | 14:26 |
| spotz_ | Yeah with a n address we can do goggling:) I always thought it was funny the first time I had Thai foor was in Neutrablling(sp?) | 14:27 |
| mihalis68 | there is a tiny bit of process around "approving" the offer to host. We have a page which needs to be filled out. It will be a formality in this case I think, but we should probably still do it | 14:28 |
| mihalis68 | I'll dig out the page and forward it to the email chain | 14:28 |
| mihalis68 | there were some events where it got more complicated, for example when we did it mexico city the venue was free with some strings attached. one of the community ran free community training to make the event qualify | 14:29 |
| mihalis68 | I doubt there's any challenges with this proposal, but that's why there's a bit of process | 14:29 |
| Nils_ | hold on a second, it's a room booking system from hell | 14:31 |
| spotz_ | hehe | 14:32 |
| Nils_ | "48 - 100 pax, depending on the seat layout", if that's the right room. | 14:33 |
| Nils_ | to confirm that I have to find Frank's booking. In general I'd say: enough | 14:33 |
| spotz_ | That sounds perfect too ome | 14:34 |
| mihalis68 | I think we like being under 100 | 14:34 |
| mihalis68 | there was one in philadelphia which reached maybe 150 and it's no longer orderly. The room split into two or three discussions | 14:34 |
| Nils_ | I guess we can consider ourselves happy if more than 30 will turn up | 14:34 |
| Nils_ | at least that was roughly the number I remember from 2018 in Berlin | 14:35 |
| spotz_ | COVID will restrict attendance I'm sure whether comfort level or company directive | 14:36 |
| mihalis68 | yes I guess we may have to be sparsely arranged or something | 14:36 |
| Nils_ | okay, I found Franks booking which was for 20 pax, but in a slightly nicer setting. But don't worry about that, there are so many rooms there. I can make an appointment with the facility manager and visit them. Re-booking is also pretty easy. Currently virtually everything is completely empty | 14:39 |
| spotz_ | Thanks | 14:40 |
| Nils_ | As for vaxinations: Rules change every other day, but I predict it's necessary to provide some "full vaxination" by then and provide some proof for that. But without that you can't effectively go to Berlin anyway. | 14:41 |
| mihalis68 | I think frank got us a former boardroom in a building that was due to be retired. There's no need to get fancy like that, but it was very very nice | 14:41 |
| mihalis68 | Oh I've got everything they recommend, 3 covid, one flu | 14:41 |
| mihalis68 | wont be a problem for the type of people with the intestinal fortitude to run openstack at scale | 14:42 |
| mihalis68 | "yes just shove that in my arm, I've got a capacity crunch to fix" | 14:42 |
| Nils_ | mask will be probably required, definetifly walking in the office aisles, not sure if seated at the table | 14:42 |
| spotz_ | I still have to schedule my booster, they do it in the pharmacy at the grocery store | 14:42 |
| spotz_ | I think people would be ook with masks except when eating and drinking | 14:43 |
| Nils_ | my favorite comment on vaxination: If you're not sure whether vaxination changes your genes, you should probably go for it. | 14:44 |
| mihalis68 | Is it ok to say that your company is looking to host in berlin? Is that "Deutsche Telekom" in that case? | 14:46 |
| Nils_ | Okay, to summarize: I think the venue business needs constant moniitoring during the next few months, but I can take care of most of it (together with Frank). | 14:46 |
| mihalis68 | if I were to get the word out via the official openstack ops meetups twitter account | 14:46 |
| mihalis68 | I wouldn't wnat to get it wrong, or premature | 14:47 |
| spotz_ | Nils_ if youo can send us the address we can also scope out restaurants and things nearby | 14:47 |
| Nils_ | Yeah, let's put it this way: "Deutsche Telekom is hosting the Open Infra Ops Meetup". | 14:47 |
| mihalis68 | yep, got it | 14:47 |
| spotz_ | :) | 14:48 |
| mihalis68 | although we still say "OpenStack Ops meetup" since it's very much still about that bit of the portfolio. We don't see people wanting to talk about Zuul at scale or Kata containers | 14:48 |
| Nils_ | Deutsche Telekom is the Gold member in the foundation. I work for T-Systems, a fully owned subsidiary of Deutsche Telekom. Inside T-Systems we run Open Telekom Cloud as per order/contract of Deutsche Telekom. Open Telekom Cloud is based on OpenStack. That's more or less the full story. | 14:49 |
| spotz_ | And if we were too expand we would need their assistance for sure | 14:49 |
| mihalis68 | ok I'll tweet a heads-up about this and then we should pick up the habit of more formal IRC meetings here as things are confirmed. I can handle all that | 14:51 |
| Nils_ | A link to the street address: https://goo.gl/maps/jDL9PXgKqGYmskqH6 | 14:51 |
| mihalis68 | using meetbot to record meetings with actual actions and then sharing to the mailing list for proper open communication and a paper trail | 14:51 |
| Nils_ | The street address is "Deutsche Telekom, Winterfeldtstraße 21, 10781 Berlin" | 14:52 |
| Nils_ | recommended pizza spot: Boccacelli, https://goo.gl/maps/z3NHZsU8HdZqPv7h6 | 14:54 |
| Nils_ | How do we feel about registration? The foundation used to love Eventbrite | 14:55 |
| spotz_ | If not Eventbrite I've been using a free Open Source based on for RDO socials at the PTG | 14:55 |
| mihalis68 | It's a pretty good idea to require registration. For bloomberg hosted ones we had to use th bloomberg one, otherwise eventbrite is good | 14:55 |
| mihalis68 | one social engineering hack is to require a very very small registration fee | 14:56 |
| mihalis68 | this keeps out the free lunch moochers | 14:56 |
| spotz_ | https://eventyay.com/ | 14:56 |
| Nils_ | Should we re-delegate this to the foundation or set up something ourselves? I think it's a good idea to have one central spot to collect access data, steet address, how to get there, closest underground station (with is overground here for technical reasons), etc. | 14:56 |
| mihalis68 | $20 or 20 euro | 14:56 |
| mihalis68 | good question for spotz_ :) | 14:57 |
| mihalis68 | charge 20 euro, but make sure everyone gets > 20 euro value in free food and perhaps some swag | 14:57 |
| mihalis68 | but the moochers don't necessarily understand (moocher => freeloader) | 14:57 |
| spotz_ | I can reach out to the Foundation and discuss, I've been using eventyay for free events soo I didn't have any charges | 14:57 |
| mihalis68 | it's not essential | 14:58 |
| mihalis68 | but one event in silicon valley had freeloaders or tech tourists | 14:58 |
| Nils_ | I just registered to eventyay half an hour ago for FOSS ASIA | 14:58 |
| spotz_ | I do like the idea of charging a bit, then swag and help towards things | 14:58 |
| mihalis68 | not really interested in collaborating just turn up, get food, swag, use the wifi | 14:58 |
| mihalis68 | I think that's TBD. I have to go to another meeting now. Feel free to email at cmorgan2@bloomberg.net for a better chance of me seeing it soon. My gmail is absolutely flooded | 14:59 |
| spotz_ | I'll talk too the foundatioon and alsoo look at pay options foor eventyay. We'd probably have to have somewhere for the mooney too go and then pay a fee oouot of it | 14:59 |
| mihalis68 | I think the foundation put the money into the lunch | 14:59 |
| Nils_ | ok, then see you next week? Same place, same time? | 14:59 |
| mihalis68 | sure, works for me | 14:59 |
| mihalis68 | I will run it formally next week as mentioned above | 15:00 |
| spotz_ | Thanks mihalis68! | 15:00 |
| mihalis68 | you're welcome, ta ta for now | 15:01 |
| Nils_ | :) | 15:01 |
| spotz_ | Thanks Nils_ for loogging in and for everything! | 15:02 |
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