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| VW_ | howdy all | 16:00 |
|---|---|---|
| studarus | hola | 16:00 |
| VW_ | #startmeeting uc | 16:01 |
| openstack | Meeting started Mon Mar 18 16:01:09 2019 UTC and is due to finish in 60 minutes. The chair is VW_. Information about MeetBot at http://wiki.debian.org/MeetBot. | 16:01 |
| openstack | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 16:01 |
| *** openstack changes topic to " (Meeting topic: uc)" | 16:01 | |
| openstack | The meeting name has been set to 'uc' | 16:01 |
| VW_ | #chair studarus spotz belmoreira | 16:01 |
| openstack | Current chairs: VW_ belmoreira spotz studarus | 16:01 |
| VW_ | #topic roll call | 16:01 |
| *** openstack changes topic to "roll call (Meeting topic: uc)" | 16:01 | |
| VW_ | o/ | 16:01 |
| spotz | o/ | 16:01 |
| studarus | o/ | 16:01 |
| belmoreira | o/ | 16:01 |
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| VW_ | #chair josephrsandoval | 16:02 |
| openstack | Current chairs: VW_ belmoreira josephrsandoval spotz studarus | 16:02 |
| VW_ | woo hoo! Looks like we are all here | 16:02 |
| josephrsandoval | yes. im no longer challenged by time change. | 16:02 |
| VW_ | #topic Follow up from Ops Meetup | 16:03 |
| *** openstack changes topic to "Follow up from Ops Meetup (Meeting topic: uc)" | 16:03 | |
| VW_ | did anyone make it to the meeting with those folks last Tuesday | 16:03 |
| VW_ | I was not able to | 16:03 |
| spotz | I wasn't home yet:( | 16:03 |
| belmoreira | unfortunately not... | 16:04 |
| VW_ | OK - sounds like we need to catch them tomorrow then. The main thing is trying to get content from the discussions there into the forum | 16:05 |
| VW_ | feedback loops FTW! | 16:05 |
| spotz | Yeah they're on the schedule with 3 holders | 16:05 |
| josephrsandoval | ^ this | 16:06 |
| VW_ | yep - Just curious what they topics might be | 16:06 |
| spotz | I know there were ceph topics at the meetup but not sure what else | 16:07 |
| VW_ | yeah - will follow up with them | 16:07 |
| VW_ | just wanted to make sure none of us had already | 16:07 |
| VW_ | anyway - we'll keep the ball rolling | 16:08 |
| VW_ | #topic Formalizing the Ambassador Role | 16:08 |
| *** openstack changes topic to "Formalizing the Ambassador Role (Meeting topic: uc)" | 16:08 | |
| VW_ | #link https://etherpad.openstack.org/p/uc-ambassador-governance | 16:08 |
| VW_ | we had some good discussion on this last week | 16:08 |
| studarus | I put up there my thoughts on requirements | 16:08 |
| studarus | requirements for both Ambassadors and User Groups | 16:09 |
| VW_ | yeah - I really like what we have so far | 16:09 |
| VW_ | has everyone had some time to review it? | 16:09 |
| studarus | main thing is requirement for inward presentations (within the OSF community) and outward promotion of OSF projects to the at-large non-OpenStack community | 16:09 |
| studarus | I just posted it this AM... | 16:10 |
| studarus | two year term - confirmed by the UC | 16:10 |
| studarus | the role would be less about supporting user groups and more about getting out and talking about OSF projects and community | 16:11 |
| spotz | Are we saying they're going to need to do any travelling? If so I can see 2 year terms if not every other position is yearly or by release | 16:11 |
| studarus | no travel required or stated - someone could do it all online - webinars, blog posts, articles... | 16:12 |
| belmoreira | why two years? | 16:13 |
| studarus | trying to cut down on the UC workload of having to confirm people... | 16:13 |
| VW_ | In my mind, the 2 years is OK because there is still a relationship between the Ambassadors and the user groups | 16:13 |
| VW_ | so some consistency would be good | 16:14 |
| studarus | we need some sort of timeframe so that inactives get timed-out... | 16:14 |
| studarus | we need some sort of time limit before a renewal so that inactives get timed-out... | 16:14 |
| spotz | Same could be said for PTLs and most do re-run and are elected | 16:14 |
| studarus | this isn't an election contest - they don't need to win over someone else... | 16:15 |
| belmoreira | true | 16:15 |
| studarus | I also removed any geographic requirement | 16:16 |
| studarus | so if we get four people qualified people from one region - there is no reason they all can't be Ambassadors | 16:17 |
| josephrsandoval | the key would be making sure their body of work is quality and we're not just going for quantity. | 16:18 |
| VW_ | agreed | 16:18 |
| studarus | yeah - they'll need to submit links to the content | 16:18 |
| belmoreira | agreed | 16:19 |
| studarus | anything from OSF staff? | 16:19 |
| spotz | They're in another meeting | 16:20 |
| studarus | k | 16:20 |
| belmoreira | how the application format would like? we may need to have a template for the candidates | 16:20 |
| studarus | there's a Google form online already - we just need to add the links to the content | 16:21 |
| studarus | and have the form go to the UC | 16:21 |
| VW_ | yeah - I would say that this group needs to add comments etc to the doc and we can hopefully review with OSF staff next week when we shift the meeting time | 16:22 |
| studarus | https://docs.google.com/forms/d/e/1FAIpQLSc0TWAPr32S5CNh0mvYyYH4vZY-rEF6bWUZ9KhwMbXjq3jovw/viewform | 16:22 |
| studarus | so we table until next week! | 16:24 |
| VW_ | yes | 16:24 |
| VW_ | but action - everyone spend some quality time with studarus's document :) | 16:24 |
| studarus | and think how best to compensate ambassadors... | 16:25 |
| VW_ | #topic Joint Leadership Meeting in Denver | 16:25 |
| *** openstack changes topic to "Joint Leadership Meeting in Denver (Meeting topic: uc)" | 16:25 | |
| VW_ | so, for those who haven't been before, there is usually a joint leadership meeting the day before the summit between the board, the UC and the TC | 16:26 |
| VW_ | typically in the afternoon as there is a regular board meeting first | 16:26 |
| studarus | so Sunday 28th? | 16:27 |
| VW_ | yes | 16:29 |
| VW_ | it's not a hard requirement to have everyone there, but it's nice to get as many of us as we can | 16:29 |
| VW_ | I am planning on attending, but will come in Sunday morning | 16:29 |
| VW_ | so I will likely miss the board session and join the combined meeting | 16:29 |
| josephrsandoval | what time does it start? | 16:29 |
| VW_ | I haven't seen a schedule yet | 16:30 |
| josephrsandoval | i was scheduled to get in Sunday afternoon. but could probably shift my arrival | 16:30 |
| studarus | My flight arrives into DEN Sunday morning ~11am so I can be there in the PM | 16:30 |
| VW_ | traditionally, it's after lunch, but will try to get some guidance from Alan | 16:30 |
| spotz | I arrive in the morning so will be attending | 16:31 |
| VW_ | During the joint meeting, we'll have some time to present | 16:31 |
| VW_ | I'll dig up the last summit's slides and we can use those as a starting point to work on what we want to talk about this time | 16:32 |
| belmoreira | I wont be there. Unfortunately this will be the first Summit that I will miss since San Francisco. | 16:32 |
| studarus | I'd be happy to help with the slides | 16:32 |
| VW_ | boo :( | 16:32 |
| VW_ | you'll be missed belmoreira | 16:32 |
| VW_ | yeah studarus - we'll all work on them | 16:33 |
| VW_ | and likely share the presentation of them depending on who all is at the meeting | 16:33 |
| VW_ | #action VW_ Get the slides for Denver joint leadership meeting started | 16:34 |
| VW_ | I think that's all I had for this right now. Just wanted to get you all thinking about it | 16:34 |
| VW_ | anyone have anything else related to the joint leadership meeting? | 16:34 |
| spotz | https://docs.google.com/presentation/d/1dE6_TWR24lwtWYXckF78M0tT4DF66NFUJmVecX2Fa2s/edit?usp=sharing | 16:34 |
| VW_ | Thanks spotz! | 16:34 |
| spotz | NP | 16:34 |
| VW_ | Alright - moving along | 16:36 |
| VW_ | #topic UC Forum Sessions | 16:36 |
| *** openstack changes topic to "UC Forum Sessions (Meeting topic: uc)" | 16:36 | |
| VW_ | If I recall, we have a couple of sessions set aside for our use? | 16:37 |
| spotz | ou need to ask for them on the WG/BoF spreadsheet | 16:37 |
| spotz | grr lost half of that retyping | 16:37 |
| studarus | The staff would know what's been set aside (and they aren't here)... | 16:38 |
| spotz | They're usually under Ashlee or you need to ask for them on the WG/BoF sheet | 16:38 |
| VW_ | Ok - will that | 16:38 |
| josephrsandoval | im looking through the track chair app | 16:38 |
| spotz | Look on the real schedule most stuff is gthere | 16:39 |
| VW_ | #action VW_ follow up with Ashlee on BoF/WG space | 16:39 |
| josephrsandoval | forum selection was ongoing lastt week | 16:39 |
| josephrsandoval | operators had placeholders. i didn't see UC. but shouldn't be a problem. the forum submissions wasn't too heavy | 16:40 |
| VW_ | I think spotz is right - "our" sessions actually get allocated in the BoF/WG space | 16:40 |
| josephrsandoval | kk | 16:40 |
| VW_ | I'll follow up with staff and we can revisit here - hopefully with some of them present | 16:41 |
| VW_ | Just want to get us thinking about how best to use the time we have :) | 16:41 |
| VW_ | #topic Meeting time shift next week | 16:42 |
| *** openstack changes topic to "Meeting time shift next week (Meeting topic: uc)" | 16:42 | |
| studarus | 1500Z? +1 | 16:42 |
| VW_ | so, just a reminder, that we will roll to 15:00 UTC next week. This will free up the staff and put the meeting back at 8:00am Pacific | 16:42 |
| VW_ | it's not great for belmoreira next week, but will be fine after his timezone adjusts the following weekend | 16:43 |
| studarus | https://review.openstack.org/644280 moving time up with US daylight savings time change | 16:43 |
| belmoreira | next week I will be in PDT in a conference. Not sure if I can make it | 16:44 |
| VW_ | no worries | 16:44 |
| VW_ | the good news is, that once we make the switch, we'll be able to keep it that way all the way through the next election | 16:45 |
| VW_ | #topic Any Other Business | 16:45 |
| *** openstack changes topic to "Any Other Business (Meeting topic: uc)" | 16:45 | |
| VW_ | Ok, that's all I had | 16:45 |
| VW_ | anything else that any of you need to bring up? | 16:45 |
| studarus | best ways for people to contact the UC? | 16:45 |
| studarus | is the email list the "official" best way for people to reach us? If so, I'd like to make sure the email address is better promoted across the Wiki et al other pages | 16:46 |
| studarus | we are kinda hard to find (outside of IRC) | 16:46 |
| belmoreira | +1 | 16:46 |
| VW_ | yes - I would say that is the primary method | 16:46 |
| VW_ | I agree that other methods are useful too, though | 16:47 |
| VW_ | but yeah - if we need to get that published more places, let's do | 16:47 |
| studarus | what about people's email addresses? Are those acceptable to post? | 16:47 |
| spotz | The idea is for the group to be contacted not indivduals unless it needs to be private | 16:48 |
| studarus | or does that just invite screen scraping spam? | 16:48 |
| josephrsandoval | i was going to say that | 16:48 |
| studarus | ok - I'll see about getting the group email better promoted on the governance pages | 16:48 |
| studarus | same thing with links to this meeting and the agenda - those are both hard to find from the governance page | 16:49 |
| VW_ | yeah - we used to manage all that on the old wiki page, but things shifted more towards the governance one | 16:49 |
| VW_ | there are likely some things we need to add | 16:49 |
| VW_ | e.g - the meeting info dropped off of https://wiki.openstack.org/wiki/Governance/Foundation/UserCommittee | 16:50 |
| VW_ | but didn't show up on the other page | 16:50 |
| studarus | in brief - no Twitter, no private email addresses, and do a better job of promoting the group email addr | 16:51 |
| studarus | is that wiki page editable by us? | 16:51 |
| studarus | Doesn't look like I can. :( | 16:52 |
| VW_ | I would say lets focus on getting relevant info on the governance page | 16:53 |
| studarus | ok! | 16:54 |
| VW_ | I'm not sure what the long term plan is for the wiki stuff | 16:54 |
| VW_ | now that I've looked it the page above is actually a redirect from what used to be our page | 16:54 |
| VW_ | 4 minutes left - anything else? | 16:55 |
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| VW_ | Ok, we'll wrap up | 16:58 |
| VW_ | be sure to spend some time with studarus's document | 16:58 |
| VW_ | and we'll meet back here at 15:00 UTC next week | 16:58 |
| VW_ | #endmeeting | 16:59 |
| *** openstack changes topic to "OpenStack UC: 2019 Elections coming! Open Candidacy 01/21-02/03 | Meetings @ 1900UTC | Agenda - https://etherpad.openstack.org/p/uc" | 16:59 | |
| openstack | Meeting ended Mon Mar 18 16:59:50 2019 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 16:59 |
| openstack | Minutes: http://eavesdrop.openstack.org/meetings/uc/2019/uc.2019-03-18-16.01.html | 16:59 |
| openstack | Minutes (text): http://eavesdrop.openstack.org/meetings/uc/2019/uc.2019-03-18-16.01.txt | 16:59 |
| VW_ | thanks, all! | 16:59 |
| openstack | Log: http://eavesdrop.openstack.org/meetings/uc/2019/uc.2019-03-18-16.01.log.html | 16:59 |
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