Monday, 2018-04-30

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NicoleHHi all!18:06
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spotzMeeting in 1 hour - diablo_rojo, diablo_rojo_phon, SWDevAngel__, eeiden, annabelleB, oikiki18:56
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eeideno/19:03
spotzhey eeiden. we'll be starting 3519:25
eeidenhaha thanks -- forgot to change the meeting on my calendar for DST :)19:43
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diablo_rojoReady :)19:55
spotzdiablo_rojo: You have 5 minutes!:) But....19:55
spotzerindisney aprice - you'e up in 5:)19:56
* diablo_rojo looks over agenda19:56
apriceyep - we are here and ready :)19:56
spotz:)19:57
spotz#startmeeting women_of_openstack20:00
openstackMeeting started Mon Apr 30 20:00:04 2018 UTC and is due to finish in 60 minutes.  The chair is spotz. Information about MeetBot at http://wiki.debian.org/MeetBot.20:00
openstackUseful Commands: #action #agreed #help #info #idea #link #topic #startvote.20:00
*** openstack changes topic to " (Meeting topic: women_of_openstack)"20:00
openstackThe meeting name has been set to 'women_of_openstack'20:00
spotz#topic roll call20:00
*** openstack changes topic to "roll call (Meeting topic: women_of_openstack)"20:00
apriceo/20:00
spotz#link https://etherpad.openstack.org/p/WOS_Agenda_Tracker20:00
spotzFor thos who need the agenda20:00
ellopunko/20:01
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erindisneyo/20:01
spotzWe'll give folks 1 or 2 more minutes20:01
rockygo/20:02
diablo_rojoHello :)20:03
spotz#topic Update from Erin and Allison on summit20:03
*** openstack changes topic to "Update from Erin and Allison on summit (Meeting topic: women_of_openstack)"20:03
rockyghey!20:03
spotzLet's get this party started20:04
erindisneyhi friends! we have A LOT going on in Vancouver next month (I can say that for a few more hours so I will continue to do so) and we wanted to update everyone on all the funtivities!20:04
erindisneyQuick caveat before I go into more details, all of the WOO related content is being held in the West portion of the Vancouver Convention Centre where the majority of the Summit will be held.20:05
rockygyay!20:06
erindisneyFirst up is an event we are very excited to be able to bring back this cycle. The #WeAreOpenStack Diversity Happy Hour will be on Sunday, May 20th from 6-8pm at the Vancouver Convention Centre in Room 302. Join us for drinks, hors d'oeuvres, and some Pre-Summit networking.20:07
erindisneyThis is the first time we are opening this up more broadly beyond just WOO in order to be more inclusive and support the broader diversity conversations that are happening.20:08
spotzMy Diversity chair hat thanks you:)20:08
erindisneyCould definitely use everyone's help spreading the word about that one since we haven't done anything Pre-Summit since Austin20:09
spotzerindisney: Do we have this on the schedule, is it in evenbrite?20:09
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erindisneyhttps://www.openstack.org/summit/vancouver-2018/summit-schedule/events/21791/weareopenstack-diversity-happy-hour-rsvp-required20:10
spotzI'll tweet it out after the meeting20:10
erindisneyPlease note- RSVP is required for that one (just so we have an idea what to expect for catering purposes) so be sure to remember that piece20:10
erindisneyawesome, appreciate that20:11
apricespotz: and we are adding diversity and Women of OpenStack tags to related content, so we would definitely love help sharing that link, too20:11
NicoleHHi Erin & Amy!20:11
aprice#link https://www.openstack.org/summit/vancouver-2018/summit-schedule/global-search?t=diversity20:11
spotzaprice I can do that too:)20:11
spotzhey nic20:11
spotzdang tab! NicoleH!20:11
rockygHey NicoleH !20:12
apricewelcome NicoleH!20:12
NicoleHno worries! hi all! :)20:12
erindisneyNext up is the OpenInfra Marketplace Mixer, which will be on Monday from 6-7:30pm on Level 1 of the Convention Center. Wait until you see the views from this gorgeous ballroom!20:12
apriceso great!20:13
* spotz knows how excited erindisney has been:)20:13
NicoleHvery cool!20:13
erindisneyHuge thanks to Intel for sponsoring Speed Networking, which will be held in Room 216 on Monday during lunch. spotz: do you want to speak to this one? I can keep going if not :)20:14
spotzLast I checked we had about 8 mentors signed up, not sure on mentees. I did ask Melvin to talk with Bryan about inviting the Black Boys Code atendeees to sign up20:15
erindisneyhere is the sign up form if you are interested in being a mentor: https://openstackfoundation.formstack.com/forms/yrv_rocky_speed_mentoring_mentor20:15
NicoleHthanks erin! spotz, let me know how i can help. i can post the planning deck to a shared site, if that's helpful.20:15
spotzNicoleH has some design stuff and mentor swag going:)20:15
erindisneyawesome!20:16
spotzThings are going pretty smooth on the speed mentoring so far20:16
NicoleHfor the mentors, we're creating the mentor baseball cards again, with a vancouver canucks hockey theme.20:16
erindisneylove those baseball cards20:16
NicoleHawesome!20:16
NicoleHand then, colored lanyards to delineate the mentors by track -- career, community & technical.20:17
erindisneyvery cool, that will be helpful20:17
spotzSo come be a mentor or a mentee!20:17
erindisneyfeel free to ping me directly if you need anything support from me before or onsite nicoleh: and spotz:20:18
NicoleHdo we have the latest mentor count?20:18
erindisneybelieve spotz: mentioned 820:18
spotzNicoleH: I'll email you the latest list but up to 12 actually20:18
NicoleHour target is 15, right?20:18
NicoleHoh, 12 is awesome!20:18
NicoleHi can put out a few more 'call for mentor' tweets this week.20:19
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spotzerindisney: I don't have access to the mentee side if you could send NicoleH and I a count later?20:19
NicoleHdo we have folks signed up to help in the room?20:19
spotzellopunk has signed up to help with the check-ins and we can coerce her into helping inside too:)20:20
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diablo_rojoBesides keeping time what else is there to do in the room really?20:20
ellopunkwhat me  ? lol Just let me know what you need.20:20
erindisneywe are at 10 mentees currently signed up, so should do some promo there as well20:20
spotzthanks erindisney20:20
NicoleH+1 good to know, erin!20:20
spotzWe're at 20 minutes in so... next event?:)20:21
NicoleHwe'll do some promo for both mentors & mentees20:21
erindisneyThe Git and Gerrit Lunch and Learn will be taking place in Room 213 during lunch on Tuesday, also led by Spotz: !20:21
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spotzWith all new updated slide deck!20:21
ellopunk_woops, I was disconnected. sorry20:21
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NicoleHre: help needed in the room during the speed mentoring session, would be great to have a few people to help usher mentees to tables.20:22
spotzSo if anyone wants to help just let me know. jungleboyj has officially volunteered for his third time:)20:23
apricemoving to the next piece, we also have a panel of experts discussing diversity on Tuesday at 3:30 pm in Room 121. Nithya Ruff is moderating and be joined by Joseph Sandoval (Adobe Advertising Cloud), spotz (Linux Academy), Bryan Johnson (Black Boys Code), and Jennifer Cloer (Chasing Grace Project).20:23
NicoleHerin, re room logistics, would be great to have a bell, xylophone, or some other noise-creating instrument to sound at the end of each round. :)20:24
apriceNicoleH: noted...we will see what we can do :)20:24
ellopunk_So what NicoleH is saying is that we need more cow bell...20:24
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spotzAnd a loud one...20:25
apriceWe are also super excited to be hosting a “Chasing Grace” screening on Tuesday from 4:10-4:40pm in Room 216. Snacks will be provided! I am not sure if you are all familiar, but The Chasing Grace Project is a documentary series about women in tech. It includes six episodes and we are showing the first episode at the Summit.  Following the screening, we will host a brief Q&A session with Jennifer Cloer, the Executive20:25
apriceProducer/Director of the Chasing Grace Project.20:25
spotzI'm excited about seeing that, hoping for no conflicts!20:25
apriceit will be during a break, so hopefully it won't be too bad schedule wise20:26
spotzI have basically put my schedule for summit in erindisney, Jimmy and your hands:)20:26
apricespotz: that's what I like to hear :)20:26
spotzI'm just gonna go where I'm told:)20:27
kendallwatersOn Wednesday, the WOO Networking Lunch will be held in Room 216 and is sponsored by Red Hat. We are still looking for topic ideas, please submit anything you’d like to discuss here sooner than later:  https://etherpad.openstack.org/p/WOO_YVR2018_WorkingLunch_TopicBrainstorm20:27
NicoleHlol :)20:27
spotzYeah this is the one event I'm worried about gang20:27
spotzWe have an opportunity to welcome the other communties as well as new folks to WoO and we don't have a topic yet:(20:28
diablo_rojoI still think reframing and tuning up the initiatives would be a good idea.20:28
diablo_rojoThey are super outdated at this poing20:29
diablo_rojopoint20:29
rockygLove to have a discussion on how CoCs have helped or not for women.  Especially when enforced or not.20:29
diablo_rojoCocs?20:29
spotzBut do we want to open with something inspirational while folks are eating then break into something more indepth?20:29
spotzCode of Conducts20:29
rockygcodes of conduct20:30
NicoleHi remember attending a WOO breakfast a while back & thought the structure/format was great ...20:30
spotzSo back at least as far as Austin:)20:30
rockygCould open with the numbers across release of women devs, summit participants, retention, presenters20:30
NicoleHwe broke into smaller groups/teams, discussed an assigned topic, and came together as a larger group at the end to discuss the results of the different discussions.20:31
NicoleHeach group took a different topic to discuss20:31
spotzThat might have been Tokyo, but Sydney was similar20:31
NicoleHso, building on the idea from rockyg, one of these topics could be codes of conduct ...20:31
diablo_rojoAh20:31
rockygRemember that for Atlanta and Paris ;-)20:31
NicoleHone of the topics could be how to work across communities ...20:32
rockyg++20:32
diablo_rojo+120:32
spotzNicoleH: Do you and Daniel have the numbers that we can present as an intro?20:32
NicoleHone of the topics could be the evolution of the goals for WOO ... (i saw it suggested on the etherpad)20:32
NicoleHwe could put together an infographic of topline data ...20:33
rockygSo, something about #metoo maybe?20:33
rockygHow it affects our community?20:33
rockygcommunities?20:33
NicoleHfemale representation across the community, based on the latest report, due for publication right before the summit20:33
spotzI'm sure REd Hat is going to have someone to talk to the group as the sponsor, then we could talk numbers. Folks finish eating. And then break out into groups for updating our mission, CoC, metoo, working across communities? Any more?20:34
NicoleHwhich would include female representation at events, e.g. overall attendance percentage, representation as keynote speakers, and representation as session speakers20:34
erindisneyRed Hat will open it up for like five minutes (they are waiting to form their presentation based on what the overall topic selection is for the rest of the lunch)20:34
spotzerindisney: WIll you aplogize to them for me?:)20:35
NicoleHany topic on mentorship?20:35
NicoleHhow about the role of allies & advocates?20:35
spotzNicoleH: We have a forum session in the hopes of finding a new leader for the long term mentorship20:35
NicoleHah, yes, true!20:35
spotzallies is a good one though. That would give us 520:36
NicoleHi think a topic around the role of allies & advocates would be good. :)20:36
spotzWhich I think is a good number20:36
spotzIf something is super popular we'll do 2 groups for that topic20:36
NicoleHcool!20:36
spotzAnd we'll need volunteers to lead the topics20:37
spotzso keeping it manageable helps us there too20:37
spotzerindisney: Does this plan work?20:37
NicoleHagree! at the one i attended, the first thing we did when we split up into the smaller teams was to choose a lead.20:38
erindisneyyes, do you mind updating the etherpad so it reflects this?20:38
spotzdiablo_rojo aprice ellopunk_ rockyg eeiden - everyone good with the layout and topics?20:38
erindisneyalso like the idea of people being able to self select topics so if they are super passionate about something they can move to that table20:38
erindisneybasically have areas of the room designated20:38
spotzerindisney: Yeah I'll grab from my scroll back20:39
ellopunk_Ya I think its great. I hope we dont have to many people come in late and I can join in some of the discussions :)20:39
eeidenthat sounds good!20:39
apricespotz: sounds good to me. I think that if someone comes up with another idea, this structure is flexible enough to accommodate :)20:39
NicoleHgreat collaboration! love it!20:39
diablo_rojoYeah sounds good to me :)20:39
spotzOne thing I do want to bring up is the diversity WG would like to do a lunch type thing in the future, now I know alot will depend on sponsor but do we want to open up the WoO lunch or do something separate?20:39
erindisneyI would suggest combining for a lot of reasons.20:40
spotzI've kept my 2 hats separate so I'm staying neutral20:41
diablo_rojocombining +220:41
ellopunk_I would say we could get more accomplished if we combined.20:41
NicoleH+120:41
rockygCombine.20:41
diablo_rojoI imagine many of the conversations would be similar if not the same.20:42
NicoleHagree!20:42
spotzOk so we'll look into implementing a Diversity lunch vs WoO lunch for Berlin20:42
* diablo_rojo already has a full calendar anyway20:42
diablo_rojoDiversity lunch +120:42
spotzdiablo_rojo: I was going to have to Breakfast and Learn so we'd free up a day20:42
aprice+1 on diversity lunch20:43
spotzMy only concerns and I'll work with erindisney on this is if there is a sponsor like Red Hat who is very Women in Tech and making sure they're ok with the switch in the future if they wanted to still sponsor20:43
erindisneyyou beat me to it spotz:20:44
spotzerindisney: It might require rose....:)20:44
erindisneywe already have a sponsor for berlin so we will need to talk about this internally, but overall i like the concept20:44
rockygYou can always suggest they sponsor the presummit cocktails meeting....20:44
spotzAnd if we need to stay separate, I'm serious about moving Git to make room as Berlin is a day shorter as well20:45
spotzSo we might need to do that anyways20:45
spotzrockyg: I think the presummit social return right now is a one off20:45
erindisneyLet's get back to Vancouver, know we are running out of time. Will take some of this Berlin stuff offline to research and be able to discuss more onsite next month20:45
rockyg++20:46
spotzThat brings us to Thurday?:)20:46
erindisneyYes, thanks for flagging that. I cant promise the PreSummit social will be happening every cycle unless we have a sponsor but we always want to be able to do it when we can.20:47
erindisneyWe actually don't have anything on Thursday besides Feedback Session and Community Awards during lunch.20:47
spotzOk cool. So we have left to put a letter together for all women attendees including all the things we've discussed. And invite them to the group me and if there's enough interest Monday morning I'll do a friendly faces meet up and walk over to keynotes20:49
erindisneyWanted to flag the  WOO Vancouver GroupMe as a great way to coordinate onsite meals, activities, meetups & more: https://groupme.com/join_group/40366897/nNpvA420:49
erindisneyAlso, be sure to follow the #womenofopenstack or #diversity tags in the Summit schedule to find other related content.20:49
erindisneyAnd of course, share your pictures on social with #WeAreOpenStack20:49
spotzYeah that's part of why I created it so early was so that you could include it in the mailing20:49
spotzAny thing else on summit or I'll change us officially to open discussion:)20:51
spotz#topic Open Dicsussion:)20:51
*** openstack changes topic to "Open Dicsussion:) (Meeting topic: women_of_openstack)"20:51
erindisneythat is all from us! thanks for letting us go thru all of that20:51
diablo_rojoInfo packed meeting today :)20:52
spotzWe appreciate it:)20:52
NicoleHGreat meeting!20:52
spotzAnd I will cut and paste the log links to send to the list20:52
rockyggood meeting!20:53
diablo_rojoThanks spotz!20:53
apricethanks everyone!20:54
spotzOk let's shut this down if there's nothing else and I'll see everyone in 2.5-3 weeks depending on your arrival:)20:54
spotz#endmeeting20:54
*** openstack changes topic to "Welcome all! | Code of conduct: https://www.openstack.org/legal/community-code-of-conduct/ The Women of OpenStack meet every 2 weeks (odd weeks) at 2000 UTC. Agenda is here: https://etherpad.openstack.org/p/WOS_Agenda_Tracker"20:54
openstackMeeting ended Mon Apr 30 20:54:27 2018 UTC.  Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)20:54
openstackMinutes:        http://eavesdrop.openstack.org/meetings/women_of_openstack/2018/women_of_openstack.2018-04-30-20.00.html20:54
openstackMinutes (text): http://eavesdrop.openstack.org/meetings/women_of_openstack/2018/women_of_openstack.2018-04-30-20.00.txt20:54
openstackLog:            http://eavesdrop.openstack.org/meetings/women_of_openstack/2018/women_of_openstack.2018-04-30-20.00.log.html20:54
spotzMail sent, I feel so productive.20:58
rockyggood job!21:00
rockygand now you have praise to make you feel successful, too!21:00
spotzheheh21:00
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