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| NicoleH | Hi all! | 18:06 |
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| spotz | Meeting in 1 hour - diablo_rojo, diablo_rojo_phon, SWDevAngel__, eeiden, annabelleB, oikiki | 18:56 |
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| eeiden | o/ | 19:03 |
| spotz | hey eeiden. we'll be starting 35 | 19:25 |
| eeiden | haha thanks -- forgot to change the meeting on my calendar for DST :) | 19:43 |
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| diablo_rojo | Ready :) | 19:55 |
| spotz | diablo_rojo: You have 5 minutes!:) But.... | 19:55 |
| spotz | erindisney aprice - you'e up in 5:) | 19:56 |
| * diablo_rojo looks over agenda | 19:56 | |
| aprice | yep - we are here and ready :) | 19:56 |
| spotz | :) | 19:57 |
| spotz | #startmeeting women_of_openstack | 20:00 |
| openstack | Meeting started Mon Apr 30 20:00:04 2018 UTC and is due to finish in 60 minutes. The chair is spotz. Information about MeetBot at http://wiki.debian.org/MeetBot. | 20:00 |
| openstack | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 20:00 |
| *** openstack changes topic to " (Meeting topic: women_of_openstack)" | 20:00 | |
| openstack | The meeting name has been set to 'women_of_openstack' | 20:00 |
| spotz | #topic roll call | 20:00 |
| *** openstack changes topic to "roll call (Meeting topic: women_of_openstack)" | 20:00 | |
| aprice | o/ | 20:00 |
| spotz | #link https://etherpad.openstack.org/p/WOS_Agenda_Tracker | 20:00 |
| spotz | For thos who need the agenda | 20:00 |
| ellopunk | o/ | 20:01 |
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| erindisney | o/ | 20:01 |
| spotz | We'll give folks 1 or 2 more minutes | 20:01 |
| rockyg | o/ | 20:02 |
| diablo_rojo | Hello :) | 20:03 |
| spotz | #topic Update from Erin and Allison on summit | 20:03 |
| *** openstack changes topic to "Update from Erin and Allison on summit (Meeting topic: women_of_openstack)" | 20:03 | |
| rockyg | hey! | 20:03 |
| spotz | Let's get this party started | 20:04 |
| erindisney | hi friends! we have A LOT going on in Vancouver next month (I can say that for a few more hours so I will continue to do so) and we wanted to update everyone on all the funtivities! | 20:04 |
| erindisney | Quick caveat before I go into more details, all of the WOO related content is being held in the West portion of the Vancouver Convention Centre where the majority of the Summit will be held. | 20:05 |
| rockyg | yay! | 20:06 |
| erindisney | First up is an event we are very excited to be able to bring back this cycle. The #WeAreOpenStack Diversity Happy Hour will be on Sunday, May 20th from 6-8pm at the Vancouver Convention Centre in Room 302. Join us for drinks, hors d'oeuvres, and some Pre-Summit networking. | 20:07 |
| erindisney | This is the first time we are opening this up more broadly beyond just WOO in order to be more inclusive and support the broader diversity conversations that are happening. | 20:08 |
| spotz | My Diversity chair hat thanks you:) | 20:08 |
| erindisney | Could definitely use everyone's help spreading the word about that one since we haven't done anything Pre-Summit since Austin | 20:09 |
| spotz | erindisney: Do we have this on the schedule, is it in evenbrite? | 20:09 |
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| erindisney | https://www.openstack.org/summit/vancouver-2018/summit-schedule/events/21791/weareopenstack-diversity-happy-hour-rsvp-required | 20:10 |
| spotz | I'll tweet it out after the meeting | 20:10 |
| erindisney | Please note- RSVP is required for that one (just so we have an idea what to expect for catering purposes) so be sure to remember that piece | 20:10 |
| erindisney | awesome, appreciate that | 20:11 |
| aprice | spotz: and we are adding diversity and Women of OpenStack tags to related content, so we would definitely love help sharing that link, too | 20:11 |
| NicoleH | Hi Erin & Amy! | 20:11 |
| aprice | #link https://www.openstack.org/summit/vancouver-2018/summit-schedule/global-search?t=diversity | 20:11 |
| spotz | aprice I can do that too:) | 20:11 |
| spotz | hey nic | 20:11 |
| spotz | dang tab! NicoleH! | 20:11 |
| rockyg | Hey NicoleH ! | 20:12 |
| aprice | welcome NicoleH! | 20:12 |
| NicoleH | no worries! hi all! :) | 20:12 |
| erindisney | Next up is the OpenInfra Marketplace Mixer, which will be on Monday from 6-7:30pm on Level 1 of the Convention Center. Wait until you see the views from this gorgeous ballroom! | 20:12 |
| aprice | so great! | 20:13 |
| * spotz knows how excited erindisney has been:) | 20:13 | |
| NicoleH | very cool! | 20:13 |
| erindisney | Huge thanks to Intel for sponsoring Speed Networking, which will be held in Room 216 on Monday during lunch. spotz: do you want to speak to this one? I can keep going if not :) | 20:14 |
| spotz | Last I checked we had about 8 mentors signed up, not sure on mentees. I did ask Melvin to talk with Bryan about inviting the Black Boys Code atendeees to sign up | 20:15 |
| erindisney | here is the sign up form if you are interested in being a mentor: https://openstackfoundation.formstack.com/forms/yrv_rocky_speed_mentoring_mentor | 20:15 |
| NicoleH | thanks erin! spotz, let me know how i can help. i can post the planning deck to a shared site, if that's helpful. | 20:15 |
| spotz | NicoleH has some design stuff and mentor swag going:) | 20:15 |
| erindisney | awesome! | 20:16 |
| spotz | Things are going pretty smooth on the speed mentoring so far | 20:16 |
| NicoleH | for the mentors, we're creating the mentor baseball cards again, with a vancouver canucks hockey theme. | 20:16 |
| erindisney | love those baseball cards | 20:16 |
| NicoleH | awesome! | 20:16 |
| NicoleH | and then, colored lanyards to delineate the mentors by track -- career, community & technical. | 20:17 |
| erindisney | very cool, that will be helpful | 20:17 |
| spotz | So come be a mentor or a mentee! | 20:17 |
| erindisney | feel free to ping me directly if you need anything support from me before or onsite nicoleh: and spotz: | 20:18 |
| NicoleH | do we have the latest mentor count? | 20:18 |
| erindisney | believe spotz: mentioned 8 | 20:18 |
| spotz | NicoleH: I'll email you the latest list but up to 12 actually | 20:18 |
| NicoleH | our target is 15, right? | 20:18 |
| NicoleH | oh, 12 is awesome! | 20:18 |
| NicoleH | i can put out a few more 'call for mentor' tweets this week. | 20:19 |
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| spotz | erindisney: I don't have access to the mentee side if you could send NicoleH and I a count later? | 20:19 |
| NicoleH | do we have folks signed up to help in the room? | 20:19 |
| spotz | ellopunk has signed up to help with the check-ins and we can coerce her into helping inside too:) | 20:20 |
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| diablo_rojo | Besides keeping time what else is there to do in the room really? | 20:20 |
| ellopunk | what me ? lol Just let me know what you need. | 20:20 |
| erindisney | we are at 10 mentees currently signed up, so should do some promo there as well | 20:20 |
| spotz | thanks erindisney | 20:20 |
| NicoleH | +1 good to know, erin! | 20:20 |
| spotz | We're at 20 minutes in so... next event?:) | 20:21 |
| NicoleH | we'll do some promo for both mentors & mentees | 20:21 |
| erindisney | The Git and Gerrit Lunch and Learn will be taking place in Room 213 during lunch on Tuesday, also led by Spotz: ! | 20:21 |
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| spotz | With all new updated slide deck! | 20:21 |
| ellopunk_ | woops, I was disconnected. sorry | 20:21 |
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| NicoleH | re: help needed in the room during the speed mentoring session, would be great to have a few people to help usher mentees to tables. | 20:22 |
| spotz | So if anyone wants to help just let me know. jungleboyj has officially volunteered for his third time:) | 20:23 |
| aprice | moving to the next piece, we also have a panel of experts discussing diversity on Tuesday at 3:30 pm in Room 121. Nithya Ruff is moderating and be joined by Joseph Sandoval (Adobe Advertising Cloud), spotz (Linux Academy), Bryan Johnson (Black Boys Code), and Jennifer Cloer (Chasing Grace Project). | 20:23 |
| NicoleH | erin, re room logistics, would be great to have a bell, xylophone, or some other noise-creating instrument to sound at the end of each round. :) | 20:24 |
| aprice | NicoleH: noted...we will see what we can do :) | 20:24 |
| ellopunk_ | So what NicoleH is saying is that we need more cow bell... | 20:24 |
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| spotz | And a loud one... | 20:25 |
| aprice | We are also super excited to be hosting a “Chasing Grace” screening on Tuesday from 4:10-4:40pm in Room 216. Snacks will be provided! I am not sure if you are all familiar, but The Chasing Grace Project is a documentary series about women in tech. It includes six episodes and we are showing the first episode at the Summit. Following the screening, we will host a brief Q&A session with Jennifer Cloer, the Executive | 20:25 |
| aprice | Producer/Director of the Chasing Grace Project. | 20:25 |
| spotz | I'm excited about seeing that, hoping for no conflicts! | 20:25 |
| aprice | it will be during a break, so hopefully it won't be too bad schedule wise | 20:26 |
| spotz | I have basically put my schedule for summit in erindisney, Jimmy and your hands:) | 20:26 |
| aprice | spotz: that's what I like to hear :) | 20:26 |
| spotz | I'm just gonna go where I'm told:) | 20:27 |
| kendallwaters | On Wednesday, the WOO Networking Lunch will be held in Room 216 and is sponsored by Red Hat. We are still looking for topic ideas, please submit anything you’d like to discuss here sooner than later: https://etherpad.openstack.org/p/WOO_YVR2018_WorkingLunch_TopicBrainstorm | 20:27 |
| NicoleH | lol :) | 20:27 |
| spotz | Yeah this is the one event I'm worried about gang | 20:27 |
| spotz | We have an opportunity to welcome the other communties as well as new folks to WoO and we don't have a topic yet:( | 20:28 |
| diablo_rojo | I still think reframing and tuning up the initiatives would be a good idea. | 20:28 |
| diablo_rojo | They are super outdated at this poing | 20:29 |
| diablo_rojo | point | 20:29 |
| rockyg | Love to have a discussion on how CoCs have helped or not for women. Especially when enforced or not. | 20:29 |
| diablo_rojo | Cocs? | 20:29 |
| spotz | But do we want to open with something inspirational while folks are eating then break into something more indepth? | 20:29 |
| spotz | Code of Conducts | 20:29 |
| rockyg | codes of conduct | 20:30 |
| NicoleH | i remember attending a WOO breakfast a while back & thought the structure/format was great ... | 20:30 |
| spotz | So back at least as far as Austin:) | 20:30 |
| rockyg | Could open with the numbers across release of women devs, summit participants, retention, presenters | 20:30 |
| NicoleH | we broke into smaller groups/teams, discussed an assigned topic, and came together as a larger group at the end to discuss the results of the different discussions. | 20:31 |
| NicoleH | each group took a different topic to discuss | 20:31 |
| spotz | That might have been Tokyo, but Sydney was similar | 20:31 |
| NicoleH | so, building on the idea from rockyg, one of these topics could be codes of conduct ... | 20:31 |
| diablo_rojo | Ah | 20:31 |
| rockyg | Remember that for Atlanta and Paris ;-) | 20:31 |
| NicoleH | one of the topics could be how to work across communities ... | 20:32 |
| rockyg | ++ | 20:32 |
| diablo_rojo | +1 | 20:32 |
| spotz | NicoleH: Do you and Daniel have the numbers that we can present as an intro? | 20:32 |
| NicoleH | one of the topics could be the evolution of the goals for WOO ... (i saw it suggested on the etherpad) | 20:32 |
| NicoleH | we could put together an infographic of topline data ... | 20:33 |
| rockyg | So, something about #metoo maybe? | 20:33 |
| rockyg | How it affects our community? | 20:33 |
| rockyg | communities? | 20:33 |
| NicoleH | female representation across the community, based on the latest report, due for publication right before the summit | 20:33 |
| spotz | I'm sure REd Hat is going to have someone to talk to the group as the sponsor, then we could talk numbers. Folks finish eating. And then break out into groups for updating our mission, CoC, metoo, working across communities? Any more? | 20:34 |
| NicoleH | which would include female representation at events, e.g. overall attendance percentage, representation as keynote speakers, and representation as session speakers | 20:34 |
| erindisney | Red Hat will open it up for like five minutes (they are waiting to form their presentation based on what the overall topic selection is for the rest of the lunch) | 20:34 |
| spotz | erindisney: WIll you aplogize to them for me?:) | 20:35 |
| NicoleH | any topic on mentorship? | 20:35 |
| NicoleH | how about the role of allies & advocates? | 20:35 |
| spotz | NicoleH: We have a forum session in the hopes of finding a new leader for the long term mentorship | 20:35 |
| NicoleH | ah, yes, true! | 20:35 |
| spotz | allies is a good one though. That would give us 5 | 20:36 |
| NicoleH | i think a topic around the role of allies & advocates would be good. :) | 20:36 |
| spotz | Which I think is a good number | 20:36 |
| spotz | If something is super popular we'll do 2 groups for that topic | 20:36 |
| NicoleH | cool! | 20:36 |
| spotz | And we'll need volunteers to lead the topics | 20:37 |
| spotz | so keeping it manageable helps us there too | 20:37 |
| spotz | erindisney: Does this plan work? | 20:37 |
| NicoleH | agree! at the one i attended, the first thing we did when we split up into the smaller teams was to choose a lead. | 20:38 |
| erindisney | yes, do you mind updating the etherpad so it reflects this? | 20:38 |
| spotz | diablo_rojo aprice ellopunk_ rockyg eeiden - everyone good with the layout and topics? | 20:38 |
| erindisney | also like the idea of people being able to self select topics so if they are super passionate about something they can move to that table | 20:38 |
| erindisney | basically have areas of the room designated | 20:38 |
| spotz | erindisney: Yeah I'll grab from my scroll back | 20:39 |
| ellopunk_ | Ya I think its great. I hope we dont have to many people come in late and I can join in some of the discussions :) | 20:39 |
| eeiden | that sounds good! | 20:39 |
| aprice | spotz: sounds good to me. I think that if someone comes up with another idea, this structure is flexible enough to accommodate :) | 20:39 |
| NicoleH | great collaboration! love it! | 20:39 |
| diablo_rojo | Yeah sounds good to me :) | 20:39 |
| spotz | One thing I do want to bring up is the diversity WG would like to do a lunch type thing in the future, now I know alot will depend on sponsor but do we want to open up the WoO lunch or do something separate? | 20:39 |
| erindisney | I would suggest combining for a lot of reasons. | 20:40 |
| spotz | I've kept my 2 hats separate so I'm staying neutral | 20:41 |
| diablo_rojo | combining +2 | 20:41 |
| ellopunk_ | I would say we could get more accomplished if we combined. | 20:41 |
| NicoleH | +1 | 20:41 |
| rockyg | Combine. | 20:41 |
| diablo_rojo | I imagine many of the conversations would be similar if not the same. | 20:42 |
| NicoleH | agree! | 20:42 |
| spotz | Ok so we'll look into implementing a Diversity lunch vs WoO lunch for Berlin | 20:42 |
| * diablo_rojo already has a full calendar anyway | 20:42 | |
| diablo_rojo | Diversity lunch +1 | 20:42 |
| spotz | diablo_rojo: I was going to have to Breakfast and Learn so we'd free up a day | 20:42 |
| aprice | +1 on diversity lunch | 20:43 |
| spotz | My only concerns and I'll work with erindisney on this is if there is a sponsor like Red Hat who is very Women in Tech and making sure they're ok with the switch in the future if they wanted to still sponsor | 20:43 |
| erindisney | you beat me to it spotz: | 20:44 |
| spotz | erindisney: It might require rose....:) | 20:44 |
| erindisney | we already have a sponsor for berlin so we will need to talk about this internally, but overall i like the concept | 20:44 |
| rockyg | You can always suggest they sponsor the presummit cocktails meeting.... | 20:44 |
| spotz | And if we need to stay separate, I'm serious about moving Git to make room as Berlin is a day shorter as well | 20:45 |
| spotz | So we might need to do that anyways | 20:45 |
| spotz | rockyg: I think the presummit social return right now is a one off | 20:45 |
| erindisney | Let's get back to Vancouver, know we are running out of time. Will take some of this Berlin stuff offline to research and be able to discuss more onsite next month | 20:45 |
| rockyg | ++ | 20:46 |
| spotz | That brings us to Thurday?:) | 20:46 |
| erindisney | Yes, thanks for flagging that. I cant promise the PreSummit social will be happening every cycle unless we have a sponsor but we always want to be able to do it when we can. | 20:47 |
| erindisney | We actually don't have anything on Thursday besides Feedback Session and Community Awards during lunch. | 20:47 |
| spotz | Ok cool. So we have left to put a letter together for all women attendees including all the things we've discussed. And invite them to the group me and if there's enough interest Monday morning I'll do a friendly faces meet up and walk over to keynotes | 20:49 |
| erindisney | Wanted to flag the WOO Vancouver GroupMe as a great way to coordinate onsite meals, activities, meetups & more: https://groupme.com/join_group/40366897/nNpvA4 | 20:49 |
| erindisney | Also, be sure to follow the #womenofopenstack or #diversity tags in the Summit schedule to find other related content. | 20:49 |
| erindisney | And of course, share your pictures on social with #WeAreOpenStack | 20:49 |
| spotz | Yeah that's part of why I created it so early was so that you could include it in the mailing | 20:49 |
| spotz | Any thing else on summit or I'll change us officially to open discussion:) | 20:51 |
| spotz | #topic Open Dicsussion:) | 20:51 |
| *** openstack changes topic to "Open Dicsussion:) (Meeting topic: women_of_openstack)" | 20:51 | |
| erindisney | that is all from us! thanks for letting us go thru all of that | 20:51 |
| diablo_rojo | Info packed meeting today :) | 20:52 |
| spotz | We appreciate it:) | 20:52 |
| NicoleH | Great meeting! | 20:52 |
| spotz | And I will cut and paste the log links to send to the list | 20:52 |
| rockyg | good meeting! | 20:53 |
| diablo_rojo | Thanks spotz! | 20:53 |
| aprice | thanks everyone! | 20:54 |
| spotz | Ok let's shut this down if there's nothing else and I'll see everyone in 2.5-3 weeks depending on your arrival:) | 20:54 |
| spotz | #endmeeting | 20:54 |
| *** openstack changes topic to "Welcome all! | Code of conduct: https://www.openstack.org/legal/community-code-of-conduct/ The Women of OpenStack meet every 2 weeks (odd weeks) at 2000 UTC. Agenda is here: https://etherpad.openstack.org/p/WOS_Agenda_Tracker" | 20:54 | |
| openstack | Meeting ended Mon Apr 30 20:54:27 2018 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 20:54 |
| openstack | Minutes: http://eavesdrop.openstack.org/meetings/women_of_openstack/2018/women_of_openstack.2018-04-30-20.00.html | 20:54 |
| openstack | Minutes (text): http://eavesdrop.openstack.org/meetings/women_of_openstack/2018/women_of_openstack.2018-04-30-20.00.txt | 20:54 |
| openstack | Log: http://eavesdrop.openstack.org/meetings/women_of_openstack/2018/women_of_openstack.2018-04-30-20.00.log.html | 20:54 |
| spotz | Mail sent, I feel so productive. | 20:58 |
| rockyg | good job! | 21:00 |
| rockyg | and now you have praise to make you feel successful, too! | 21:00 |
| spotz | heheh | 21:00 |
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