19:00:21 <spotz> #startmeeting diversity-wg
19:00:22 <openstack> Meeting started Mon Apr  9 19:00:21 2018 UTC and is due to finish in 60 minutes.  The chair is spotz. Information about MeetBot at http://wiki.debian.org/MeetBot.
19:00:23 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
19:00:25 <openstack> The meeting name has been set to 'diversity_wg'
19:00:54 * ildikov is lurking
19:01:06 <cdent> o/
19:01:07 <spotz> :)
19:01:18 <spotz> #link https://etherpad.openstack.org/p/diversity-wg-agenda
19:01:25 <spotz> Agenda for those who need it
19:04:20 <fungi> oh, right, it's that time again
19:04:48 <spotz> Yep time for the fun:)
19:05:22 <spotz> #topic Summit Forum Submittal
19:05:27 <spotz> #link https://etherpad.openstack.org/p/diversity-forum
19:05:58 <cdent> Is there discussion of having more than one, or just the one?
19:06:31 <spotz> So in the UC meeting which just ended I asked for a WG space for us, so I'm not 100% sure we'll still need this. cdent totally open to submitting more then 1 and that could be our update slot as that's what it kinda is
19:07:03 <cdent> I was thinking that one is probably sufficient
19:07:12 <cdent> whether it be wg-space or forum topic
19:07:34 <cdent> was mostly fishing for "how much outreach is desired here?"
19:08:00 <spotz> Cool, we have until Sunday night I think to get something in.
19:08:23 <spotz> Yeah I definitely would like to hear from the community what they're looking for from us
19:08:25 <ildikov> yep, that's the deadline
19:09:20 <ildikov> spotz: have you mentioned this to CHAOSS people too?
19:10:22 <ildikov> just asking if I should bring this up on any of the upcoming weekly calls?
19:10:24 <spotz> ildikov: Last meeting was cancelled, I'll definitely invite any who are coming. But that's a thought see if we want to try to get a CHAOSS related session
19:10:45 <ildikov> not like that
19:10:49 <spotz> there should be a meeting tomorrow
19:11:04 <ildikov> just to get the word out if anyone's around who doesn't have this on their radar
19:11:22 <ildikov> I planned to call in tomorrow, had collisions the past couple of weeks
19:11:28 <spotz> ildikov: Well first we have to have it on the radar
19:11:45 <ildikov> so wanted to offer my services if needed ;)
19:12:02 <ildikov> spotz: +1 :)
19:12:02 <spotz> :)
19:12:23 <spotz> Any thing else forum related?
19:13:14 <spotz> #topic What's Next
19:13:53 <spotz> So we've basically got our survey completed though I say basically as it's in 2 parts:)
19:14:02 <spotz> #link https://etherpad.openstack.org/p/diversity-survey-spring-2018_draft
19:15:21 <spotz> Just to save space some 'choices' are on one ether and some are on the other. aprice is still working on how it will be distributed so we'll most likely not have it out by Summit but we'll get it out soon after if we don't
19:16:10 <spotz> She's also looking into how CHAOSS can assist us, most likely they'll need to sign NDAs but she's still looking into that as well
19:16:21 <aprice> hi there. I think that we can shoot for distributing it by the Summit - how long do we think it will be open for?
19:16:34 <aprice> Do we have a number of folks that we are hoping to take it to call it successful?
19:16:47 <aprice> and yes, looking into the CHAOSS piece - should have an answer this week.
19:17:06 <spotz> aprice  I'd say 2-3 weeks? Then if low responses send it out a second time?
19:17:29 <spotz> I'd like to get similar numbers to the first survey, I'd have to look and see what that was
19:17:49 <fungi> yeah, i suppose we can always aggregate the responses from a later run if the questions don't change (though not sure how we weed out people taking it twice in that case)
19:18:28 <spotz> fungi: Hadn't thought of re-takers. It's just a common practice to poke people again:)
19:18:44 <aprice> spotz: the first survey got around 550 people
19:19:05 <fungi> there's probably a standard solution to that, but since i'm not a data scientist i'm not imaginative enough to know what it is
19:19:11 <spotz> aprice: So that should be our target
19:19:38 <spotz> fungi: Last time I did one officially it was via snail mail so.... :)
19:20:29 <spotz> And as we're anonymous we can't have folks log in or use special links without them feeling like we're going to tie them to the responses
19:21:05 <aprice> if we do SurveyMonkey, usually it will remind you if you have already taken a survey
19:21:15 <aprice> so that hopefully folks would be reminded and not take it again :)
19:21:21 <fungi> works for me
19:21:30 <spotz> aprice That would work if we go that route
19:21:55 <spotz> Any one else have anything on the survey?
19:21:59 <fungi> a few retakers out of hundreds won't skew the results enough to matter. it's only a concern if there are a lot of people who get the impression they _should_ take it a second time
19:22:07 <aprice> +1
19:22:16 <ildikov> +1
19:22:34 <spotz> I think we can word it clear enough, say hey if you haven't taken it yet please take the time to do so
19:23:30 <spotz> #topic Open Discussion
19:23:55 <spotz> So I put 2 topics under Open Discussion. The first is Summit
19:24:37 <spotz> In the WoO meeting last week there was talk about the possibility have having a pre-summit social which will be more of a Diversity then WoO thing so I wanted to make mention of that
19:25:12 <spotz> I don't think it's totally confirmed or official yet
19:26:12 <spotz> So just keep it in mind if it does happen, try to make an appearance if it does
19:26:45 <spotz> aprice: Do you want to talk about the Black Boys who Code?
19:26:57 <ildikov> I think it was the Open Source Summit in Prague last year where they were asking whether they should turn the women in tech themed lunch more into a diversity one
19:27:12 <ildikov> so I'm supportive of the idea if/when we can make it happen
19:27:19 <spotz> And what if anything you need from us?
19:27:55 <cdent> it would be nice to have time for both...
19:27:58 <cdent> but that may not make sense from a population standpoint
19:28:54 <fungi> i guess that's this group? https://blackboyscode.org/
19:28:57 <spotz> ildikov cdent - WoO social was always open and even the lunch I believe may be open to allies.
19:29:32 * cdent nods
19:30:03 <spotz> fungi yep that's them
19:30:10 <fungi> took me a few minutes to track down
19:30:30 <fungi> looks like a wonderful effort
19:31:09 <spotz> There's always the thought of having a safe space type thing for women but at the same time it keeps people out. I think the first WoO social was women only and then it got opened up some
19:31:36 <ildikov> spotz: I meant diversity of all sorts
19:31:52 <spotz> fungi: I'm hoping aprice is typing:)
19:32:40 <ildikov> fungi: yep, I only knew about Black Girls Code before
19:32:40 <aprice> im sorry, yes I can provide an update
19:33:21 <spotz> ildikov: Yeah I know, it'd be great if a sponsorship for a diversity lunch was available as well and that's something this group can push for similar to how the WoO lunch was originally started
19:33:28 <aprice> Black Boys Code is an organization based in Vancouver that Melvin shared with our team
19:33:34 <ildikov> spotz: +1
19:34:20 <fungi> mrhillsman: good find!
19:34:22 <aprice> We have extended an invitation to some of their alumni to attend the Summit. One of the founders is also going to participate in a diversity panel. We are still confirming participants, but he is confirmed as well as Amy and Joseph Sandoval
19:34:52 <aprice> Nithya Ruff from Comcast said she may be able to attend, so hopefully we will hear back definitively this week
19:35:03 <ildikov> aprice: nice!!
19:35:25 <aprice> I can continue to provide updates as more folks get confirmed.
19:35:44 <spotz> Just found out about this Friday, may need to make that a semi-regular thing:)
19:35:54 <aprice> +1
19:37:20 <mrhillsman> I'll be working to free up more of my time to work in diversity space as well
19:37:27 <spotz> Random thoughts. DO we want to try to find 'partners' for the alumni? People in the community they could be paired up with?
19:38:38 <spotz> Definitely invite them to speed mentoring?
19:39:44 <ildikov> +1 to speed mentoring
19:39:46 <spotz> This could potentially be an outreach we do at all summits, maybe even the new mid-cycly thingy
19:39:50 <mrhillsman> I think there's two parts, the founder himself, and the alumni/students
19:40:59 <spotz> mrhillsman: True
19:41:51 <mrhillsman> I keep losing connection sorry
19:42:10 <mrhillsman> We are not sure the number of alum/students
19:43:15 <mrhillsman> But that does not stop us from having a plan as I would expect the same general approach whether it is one or five
19:43:19 <spotz> Well I think invites to speed mentoring for sure, there's an rsvp on the session. And if we find out it's a manageable number we can look at maybe the buddy system even if it's for a morning or something?
19:44:56 * cdent has to go, apologies
19:45:06 <spotz> seeya cdent!
19:45:19 * cdent waves
19:45:57 <fungi> that all sounds great to me. i wouldn't mind showing a student around though the sessions i'll be in will probably not be extremely focused on software development
19:47:32 <spotz> fungi: Yeah I know I'll be all over the place. But we can see what interest there is and hopefully find some folks who will be going to sessions of interest or close to it
19:47:36 <fungi> i'll definitely try to get to speed mentoring again though so there's at least one mentor at the community governance topics table
19:48:00 <spotz> I think we were mainly mentors in Sydney:)
19:48:29 <fungi> yeah, there were very few mentees
19:48:55 <spotz> But that's ok, we're going back to the RSVPs so will hopefully be a bit better attended. I think if they fill out the form they'll be less likely to no show
19:49:09 <mrhillsman> I think it worked out well for me this Summit because I will not have as much to do I hope and should be available most of the time
19:49:17 <fungi> ahh, excellent. i was wondering what we can do better to get more interested mentees to show up and ask questions
19:50:00 <fungi> so i guess the lack of rsvp contributed to the quiet room in sydney?
19:50:09 <spotz> I believe there were supposed to be like 45 last time:( The room was a bit out of the way though. We do have I believe Intel sponsoring and rumour has it hot lunch:)
19:50:52 <spotz> We have 10 minutes. So let's move on to the last thing I wanted to discuss and that's meeting frequency
19:51:44 <spotz> Do we want to stick with every 2 weeks, or do we want to move to 1 a month? We started off with a bang and attendence has decreased. SO if we met lett what are people's thoughts?
19:51:48 <spotz> lett=less
19:54:14 <fungi> i intended to show up regularly, but had things come up the last couple times. every two weeks is fine with me, and probably should not feel obligated to use the whole hour if there's not much to talk about sometimes
19:55:17 <fungi> maybe talking about some of these topics more on a mailing list would whittle the meetings themselves down to just summarizing and some brief sync points?
19:56:02 <spotz> fungi: Yeah I'd like to see us mail a little more, I have to wonder if some of the reluctance might be we use the foundation list so no one wants to spam it?
19:58:13 * fungi wonders whether the sigs ml would be any more appropriate
19:58:39 <fungi> i suppose it may also just be topic-dependent where the best venue is for a given topic
19:59:09 <spotz> I think it's because Diversity WG is under the board. But something we can definitely discuss
19:59:33 <fungi> yep, i mean, i know _why_ it's been using the foundation ml
20:00:01 <spotz> :)
20:00:18 <spotz> Anyways we're out of time!
20:00:22 <spotz> #endmeeting