17:01:20 <spotz> #startmeeting diversity-wg 17:01:21 <openstack> Meeting started Mon Apr 5 17:01:20 2021 UTC and is due to finish in 60 minutes. The chair is spotz. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:01:22 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 17:01:24 <openstack> The meeting name has been set to 'diversity_wg' 17:01:27 <spotz> #topic Roll Call 17:02:22 <spotz> Lisa-Marie messaged me that she had a conflict. I replied with the meeting being an hour later but not sure what time her conflict was for;) 17:05:47 * fungi is around 17:06:47 <spotz> megheisler? 17:08:03 <spotz> Ok I'll just move on 17:08:08 <spotz> #topic PTG:) 17:09:09 <fungi> it's a couple weeks away 17:09:25 <spotz> So as mentioned in the agenda I grabbed our usual PTG day and time of Monday at 16:00 UTC. We'll use a meetpad room unless anyone has a problem with that? 17:09:34 <spotz> Yeahbut this is our only meeting before it 17:09:35 <fungi> should be fine 17:10:07 <spotz> We might need to make a new room so the etherpad is correct but we don't tend to have large numbers. 17:10:07 <fungi> "a couple weeks away" was supposed to sound like "omg how am i going to get everything done in the next two weeks!" 17:10:15 <spotz> hehehe 17:10:46 <spotz> I've got PTG, RH Summit and Kubecon all coming up, but no travel:( 17:11:31 <spotz> I was wondering if we wanted to do our session like an office hours if anyone wanted too come in with their naming or D&I questions? 17:12:03 <fungi> probably if there are going to be questions, they'll be about the inclusive language statement and recommendations 17:12:31 <megheisler> Apologies, I’m still have connection issues and catching up now 17:12:32 <fungi> though sure, happy to help try to answer questions on just about anything related to diversity and inclusion 17:12:42 <spotz> Poor megheisler:( 17:13:13 <spotz> I *think* and please correct me if I'm wrong but we don't have any current projects? 17:13:35 <megheisler> Ok caught up but I’m on a phone :( no current projects I can think of 17:14:04 <fungi> not unless you count trying to get some formal board acknowledgement of the inclusive language support statement 17:14:06 <spotz> We're stiill kinda waiting on Jimmy to put the stance on the site which will link the word lists. I do need to add the wiki page to the Inclusive Naming groups master list of links 17:14:31 <spotz> fungi: The stance is the formal board acknowledgement 17:14:45 <spotz> It's approved, no vote needed 17:15:09 <spotz> Hence waiting on Jimmy too get it oon the new site 17:15:13 <fungi> member companies asked the board for a statement, the board asked the wg to write a statement... the board doesn't need to approve something written in its name? 17:15:39 <spotz> Approved during meetings and on the mailing list 17:16:00 <fungi> but no board resolution that makes it into the minutes? 17:16:20 <fungi> seems incomplete to me, but i guess that's more effort than they felt it warranted 17:16:41 <spotz> fungi: I'll double check that, but I asked Alan if we needed to schedule a vote during a meeting and he said we were good 17:17:36 <fungi> okie-dokie. just worried that it's a statement made by the board of directors without the board going on record that they believe the statement correctly represents their position 17:18:40 <spotz> Almost every draft was seen by the board. I made sure of that. And there was some feedback received which we incorporated. 17:19:29 <spotz> I'll double check with Allison Randall and make sure. Then I'll ping Jimmy again for a status. 17:19:52 <spotz> #action Spotz will double check with Allison Randall and make sure. Then will ping Jimmy again for a status. 17:19:57 <fungi> yep, i mean, i feel like we've got it covered from our end, it's just not clear to me that the board has officially answered the questions put to them by the member companies. they asked us to write something, we can have the foundation staff publish it i suppose 17:20:24 <fungi> but is it really from the board until the board says it is? 17:20:36 <spotz> Of course we've got some new members now, but I can't see anyone saying it's bad don't publish it 17:20:59 <fungi> right, i don't think we should delay publication 17:21:25 <fungi> more just not clear on whether we're lacking some formality since we're effectively speaking for the board 17:21:26 <spotz> From the discussions I saw as the WG chair and a board member it is supported by the board. But I will verify everything 17:21:49 <spotz> I know you like everything in order:) 17:22:24 <spotz> I'll also scan the board minutes just in case it's already in there 17:22:28 <fungi> from a similar perspective, i want to say the board had a resolution on adopting the code of conduct 17:23:08 <spotz> I remember working on the last version of the COC but can't remember who it was handed off to for approval 17:25:05 <spotz> Back then there were more foundation members involved in the meetings so someone might have just taken it back 17:25:46 <spotz> aka Erin, Allison, etc all attended the WoW meetings 17:26:50 <spotz> err WoO:) 17:27:18 * fungi knew what you meant 17:27:25 <spotz> :) 17:28:09 <spotz> Ok so going with Allison confirms the All good, Jimmy gives us an ETA on the stance being published. Is the office hours idea the best plan for PTG? 17:28:33 <megheisler> I believe so 17:29:20 <fungi> sgth! 17:29:29 <fungi> er, sounds good to me! 17:30:36 <spotz> Ok and based on any feedback or if it's just us we can fill the time on what we want to do next? 17:31:01 <fungi> yep, that works 17:31:35 <spotz> I am hoping to have a social 'hour' during the 17:00 UTC break on Tuesday or Thursday. It'll be sponsored by RDO but if we want it to be D^I we can do that 17:32:13 <fungi> i guess the event coordinators are aware so they can promote it? 17:34:09 <spotz> Yeah I ran it past the Kendalls to make sure it was ok 17:34:33 <fungi> awesome 17:36:39 <spotz> So I've got a few recommendations for trivial type online resources and I'll check and see about paying for a service and prizes besides RDO Victoria shirts 17:38:29 <fungi> diversity and inclusion social hour sponsored by rdo? 17:38:38 <fungi> has a nice ring to it 17:39:21 <spotz> I personally don't have an issue with that:) Or one soonsored by RH and one by RDO, but that many is more an in person thing 17:40:05 <spotz> So I'll work on that internally. And we all can work on the actual event:) 17:41:18 <fungi> sounds like fun 17:44:49 <spotz> So looking at what Fedora has done as I asked if folks had done anything successfully virtually. They did Pictionary, Tetris, VR, and Trivia 17:45:03 <spotz> I'm betweeen Pictionary and Trivia myself 17:45:51 <fungi> i've always meant to set up an irc triviabot with openstack trivia questions/answers, but never had the time 17:47:17 <fungi> we did something similar at a job many years ago, took a typical triviabot and pointed it at a q&a file built from technical certification sample tests, so the staff could have friendly competition now and then but also study for their mandatory certifications at the same time 17:47:26 <spotz> I just pulled up a lot of history for a What is OpenStack 17:52:39 <spotz> So we could mix say OpenStack and cities where we've had summits or PTGs? 17:54:52 <fungi> yep. i think the kendalls have done trivia stuff for previous ptgs as well as foundation staff get-togethers, so may have suggestions as well 17:55:52 <spotz> Ok lets lean that ways. I'll email the core group group once I know more from my side 17:56:02 <spotz> We have 5 minutes left 17:59:19 <spotz> 1 minute left:) Anyone have anythhing else? 17:59:40 <fungi> i got nothin 17:59:49 <fungi> except for thanks spotz! 18:00:10 <spotz> You're welcome and htanks for coming and paarticipating:) 18:00:14 <spotz> #endmeeting