14:31:47 <spotz> #startmeeting diversity_wg
14:31:47 <opendevmeet> Meeting started Tue Dec 13 14:31:47 2022 UTC and is due to finish in 60 minutes.  The chair is spotz. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:31:47 <opendevmeet> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
14:31:47 <opendevmeet> The meeting name has been set to 'diversity_wg'
14:32:00 <spotz> #link https://etherpad.opendev.org/p/diversity-wg-agenda
14:34:49 <spotz> Looking for last year's submission to the annual report and can't find it and it doesn't seem to be in the report though I know I did it
14:35:17 <spotz> got it!
14:35:23 <fungi> awesome, thanks!
14:36:27 <fungi> are we using that as a template and editing it in the pad for reuse this time?
14:36:37 <spotz> I just cut and pasted it into the etherpad so as not to create a new one just for this. Generally I get the request over break so do it myself but as I got it earlier this year I figured it'd be a nice group exercise
14:36:58 <fungi> you bet, just making sure i'm not stepping on toes by fixing up anything there
14:37:13 <spotz> It's just been me so nope:)
14:37:53 <spotz> I think the second line can be pulled. Kinda helped with GHC from afar so we can just update that one
14:38:17 <fungi> yeah
14:39:18 <fungi> the lf dei survey bit is old too right?
14:39:34 <spotz> Yep missed that
14:45:12 <fungi> reminder that "oif" is verboten in official communications for legal reasons, but openinfra is the foundation's preferred abbreviation if you're not writing out open infrastructure foundation
14:45:41 <spotz> Ok, weird that got through on last year's annual report then:)
14:46:17 <fungi> did it end up included verbatim in the published report? if so that was likely an oversight
14:46:23 <spotz> And while we always type OpenInfra I then panic if it's Open Infra:)
14:46:45 <spotz> Yeah I just cut and pasted from the published report to the ether as I couldn't find where I'd written it
14:48:14 <fungi> one of the other organizations (can't remember if it was optical internetworking or osteogenesis imperfecta or someone else) wanted to make a legal point about having control of "oif" as an abbreviation
14:48:42 <fungi> so they filed something in order to make sure we didn't try to go by that
14:49:23 <fungi> which is why you see openinfra used all over the place instead
14:49:39 <spotz> makes sense
14:49:54 <fungi> (we did originally want to just do "oif" for brevity)
14:50:41 <spotz> Well less letters:)
14:51:06 <spotz> Ok I think we cleaned up what we had, added a few things. Anything else you think needs adding?
14:51:26 <fungi> it was a slow-ish year, so nothing else probably. at least nothing springs to mind
14:52:25 <fungi> lgtm, ship it! ;)
14:53:00 <spotz> Ok I'll send it later today, need to find the request email:)
14:53:23 <spotz> Bah forgot to topic that!
14:53:25 <fungi> i think kristin is heading up that effort, if that helps locate it
14:53:38 <spotz> Souds familiar
14:53:49 <spotz> #topic Summit Planning
14:54:12 <spotz> I know it's early but figured early was better then later
14:54:24 <fungi> one of my goals on this was to get something back to the event organizers by the end of this quarter
14:54:43 <fungi> because yes, the earlier we get suggestions to them, the more likely they are to get implemented
14:55:34 <fungi> i think we brainstormed a little last month outside the meeting we didn't officially hold. lemme pull up the log
14:56:15 <fungi> #link https://meetings.opendev.org/irclogs/%23openinfra-diversity/%23openinfra-diversity.2022-11-08.log.html
14:56:32 <spotz> I'm hoping we get a sponsor for the lunch but it can't be added to the schedule last minute again the return wasn't there in the investment which makes it hard to pitch
14:56:51 <fungi> preferred pronoun stickers, proximity/engagement comfort level indicators, designated safe spaces, clear references to the event coc in opening keynotes and attendee communications, applying for the CHAOSS badge even if we ony qualify for Silver due to no child care
14:57:08 <fungi> what else?
14:57:14 <fungi> i'll stick those in the etherpad
14:57:50 <spotz> I think those are the main things. Post COVID the proximity things I think will be a big addition for us
14:58:57 <spotz> I already saw somewhere the commitment for masks and such. Can't remember where
14:59:41 <fungi> yeah, i added "a commitment not to roll back any officially announced communicable disease safety measures" just to make sure we include it in our recommendations, even though i know that's already on their radar due to the flak other events got for doing it
15:00:25 <spotz> Oh yeah I was glad I issed the flak on twitter heard it was bad
15:01:25 <spotz> missed even
15:02:16 <spotz> And I added the bit about scheduling and promotion. A past successful event makes it easier to get sponsorship the next time
15:03:17 <spotz> I know the scavenger hunt has it D&I limitations due to distance but to be honest I think it was the best choice for post-COVID
15:03:18 <fungi> agreed, though that's partly on the sponsors getting those things decided earlier, right?
15:03:39 <spotz> Not the scheduling of the lunch:(
15:04:27 <spotz> I think I was still getting all my lunch events figured out a few weeks out and I ran something during lunch every day
15:06:08 <fungi> yeah, i guess it's more that the organizers need to know something's on the schedule in order to be able to promote it
15:06:29 <fungi> so the sooner we can get sponsor commitments the sooner they can do promotion
15:06:46 <spotz> Well they knew, I just don't think they knew for sure which was what day:)
15:07:15 <spotz> ANy ways, any thing else on this?
15:07:47 <fungi> not unless you think of something else we're missing
15:08:10 <spotz> Nah I think safe spaces includes alcohol free options
15:08:58 <fungi> updated now to make sure that it does ;)
15:09:12 <spotz> Ok:)
15:09:20 <fungi> no idea if the organizers are going to need examples for some of the things in the list, but i think they've already seen photos for a lot of this from our staff who have attended other organizations' events
15:10:09 <spotz> And some aren't new like the pronoun stickers
15:10:14 <fungi> they do a pretty good job of reconnaissance for stuff like registration and expo halls and so on
15:10:36 <fungi> taking photos of signage and badges/stickers/etc to get ideas
15:11:09 <spotz> I have badge with some on them if needed and I'm down the road
15:11:33 <fungi> okay, i'm happy to get (a more prosified version of) this list over to erin, and can cc you
15:12:10 <spotz> Sounds good
15:13:58 <spotz> Oh one last thing almost forgot. I put us in for a BoF
15:15:22 <spotz> #topic Diversity Survey
15:15:48 <spotz> I think we left off with a few things you were going to ask Allison about like adding the additional project questions
15:19:40 <fungi> yeah, we got an answer... let me see if i can find it
15:20:15 <fungi> when did we discuss it last?
15:21:19 <spotz> Last meeting:)
15:21:51 <fungi> so october, yep
15:22:48 <fungi> oh, right, to the diversity survey, bot to the project user surveys
15:23:54 <fungi> and it was a video meeting
15:24:23 <spotz> I just know it's on the etherpad;)
15:25:38 <fungi> doesn't say what i was asking exactly, but i also can't find proof that i did. i was thinking of when i inquired about deadlines for revising the project user surveys
15:26:45 <fungi> so i guess i need to find out... whether we can update the diversity survey to 1. ask what community people are responding with regard to , and 2. clarify that they should complete multiple surveys if responding about different openinfra projects?
15:27:00 <spotz> I think it was having a single survey per project with one entry point? I know we discussed having to fill it out multiple times if involved in multiple projects
15:27:39 <fungi> yeah, okay, do you know if aprice is still who's been handling updates to that survey? i can also just ask around
15:28:26 <spotz> We did the last one a few years ago. I kow she was the last person to put it goether for us
15:33:35 <fungi> okay, i'll start with her, though it may have been delegated since
15:34:15 <spotz> Or will be:)
15:34:26 <spotz> Lots of new faces afterall
15:37:36 <spotz> Ok we're pas time, I think we got some good stuff done thoguh!
15:38:04 <fungi> yep, i have some takeaways, so i'll get to those now. thanks!
15:38:57 <spotz> Thank you!
15:39:01 <spotz> #endmeeting