15:09:48 <spotz[m]> #startmeeting diversity_wg
15:09:48 <opendevmeet> Meeting started Tue Nov 21 15:09:48 2023 UTC and is due to finish in 60 minutes.  The chair is spotz[m]. Information about MeetBot at http://wiki.debian.org/MeetBot.
15:09:48 <opendevmeet> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
15:09:48 <opendevmeet> The meeting name has been set to 'diversity_wg'
15:10:01 <spotz[m]> #rollcall
15:10:07 <fungi> heyhey
15:10:09 <spotz[m]> #chair fungi
15:10:09 <opendevmeet> Current chairs: fungi spotz[m]
15:10:26 <spotz[m]> Just to be official:)
15:10:40 <spotz[m]> #topic Charter change and move from wiki
15:10:56 <spotz[m]> I think that topic actually covers everything I had in mind
15:11:38 <fungi> yeah
15:11:42 <fungi> so to recap...
15:12:38 <fungi> i had mistakenly assumed the board of directors was aware that the d&i wg was still operating under a board-approved charter and that it hadn't been part of the handoff to the uc back in... 2016?
15:13:13 <spotz[m]> Sounds right
15:13:17 <fungi> but when we brought it up in the meeting hoping for a board vote, jbryce asked us to table it so he could revisit the status of the wg
15:13:54 <fungi> since then, i went on a tour of old board meeting minutes to confirm our assumptions
15:13:59 <spotz[m]> It doesn't help I took it over before joining the board when we combined Women of OpenStack with it to be more inclusive
15:14:27 <fungi> the december 2016 board meeting approved changes to the uc's part of the bylaws, and the redlined copy lists some teams and working groups delegated to the uc
15:14:52 <fungi> #link https://docs.google.com/document/d/132BlgwD8OLs-50RHPW8a1AogDdTM7G8sV5DI3Nm1vGg
15:15:13 <fungi> the board chartered the d&i wg in mid-2015. at the end of 2016 the uc was restructured and some working groups were delegated to them, but that delegation did not appear to include the d&i wg
15:15:48 <fungi> from what i can tell, it does need a board vote to update the charter, as we assumed, but i still need to get jbryce to confirm my findings to his satisfaction
15:17:04 <spotz[m]> Ok so the earliest we can do that is December 5th I think I'd have to double check my calendar
15:17:06 <fungi> the d&i wg also continued to occasionally make reports of its activity to the board during board meetings in the years since, so does seem it continued operating as a board chartered wg
15:18:00 <spotz[m]> Yeah we do those and then the end of the year report as well(still need to work on this year's)
15:18:17 <fungi> #link https://board.openinfra.dev/
15:18:32 <fungi> does indicate a meeting "December 5th, 1500-1700 UTC (7-9 AM US Pacific)"
15:18:47 <spotz[m]> Sweet got the day right
15:19:47 <spotz[m]> If we need the Board vote, do we need to legal? And if so before or after the vote?
15:20:16 <fungi> those are indeed outstanding questions, and this being a major holiday week in the usa makes it hard to get quick answers
15:20:43 <spotz[m]> Yeah
15:21:20 <spotz[m]> If it needs to be before we may not beable to get it done before the December meeting
15:21:51 <fungi> i'll ping jbryce again on it, but not sure what his availability is to look it over
15:25:29 <spotz[m]> Sounds good. Let's go with the assumption we will be confirmed by January just to be safe. Do you think we can start on the wiki move even if we don't have a final charter? I think we control the rest of the page
15:26:24 <fungi> january will be tough, because that's the first meeting seating the new board, right?
15:26:55 <spotz[m]> It's either right before the election or after let me look
15:26:56 <fungi> i'm worried that if we don't make it to a vote in the december meeting, we're looking at february
15:28:00 <spotz[m]> Elections are Jan 8-12
15:28:28 <spotz[m]> We don't have a single person on the ballot yet
15:30:02 <spotz[m]> Ok historically election ends 2 weeks before 1st board meeting
15:32:01 <spotz[m]> I'd like to get the new page up if we can because of the survey. If we need to swap out to a new charter later it should be too hard
15:32:56 <fungi> okay, heard back from jbryce and he's in a discussion with TheJulia and wendar to get it added to the december 5 agenda
15:33:15 <TheJulia> huh, what?!
15:33:19 * TheJulia blinks
15:33:26 <TheJulia> Already on the agenda! :)
15:33:32 <fungi> even better!
15:33:50 <fungi> there may have been some lag in the comment i got back from jbryce about finalizing the board meeting agenda
15:34:04 <TheJulia> Oh, still on the call with him
15:34:14 <fungi> yep, that's what i think he meant
15:34:36 * TheJulia goes back to the call
15:35:18 <spotz[m]> :) Thanks!!
15:36:11 <fungi> once that's settled, i'll get the finalized content for the diversity page to the openinfra.dev site designers/admins and then we can replace our wiki page with a link to the new location
15:36:50 <fungi> spotz[m]: was there anything else you wanted to cover in the meeting? that was all i had
15:37:31 <spotz[m]> Thanks Fungi. No that was all I had. I don't want all our work on the Survey to have been for nothing. Once we get the new page up we'll need to work on getting it promoted
15:37:41 <fungi> precisely
15:39:03 <spotz[m]> Have a good holiday and recharge yourself. I'll be around if needed
15:39:05 <fungi> thanks for chairing, spotz[m]!
15:39:09 * fungi goes back to playing with pie crusts
15:39:26 <fungi> enjoy your week
15:40:34 <spotz[m]> Take Care
15:40:38 <spotz[m]> #endmeeting