14:00:51 <spotz[m]> #startmeeting diversity-wg
14:00:51 <opendevmeet> Meeting started Tue Mar 12 14:00:51 2024 UTC and is due to finish in 60 minutes.  The chair is spotz[m]. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:00:51 <opendevmeet> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
14:00:51 <opendevmeet> The meeting name has been set to 'diversity_wg'
14:01:13 <spotz[m]> #chair fungi
14:01:13 <opendevmeet> Current chairs: fungi spotz[m]
14:01:20 <spotz[m]> #topic Roll Call
14:01:30 <fungi> heya
14:03:06 <spotz[m]> I had 2 main things to discuss, PTG and lack of survey results
14:03:30 <spotz[m]> Do we also want to talk about your fund raising ideas?
14:03:31 <fungi> i also wanted to brainstorm survey promotion ideas
14:03:51 <spotz[m]> Perfect
14:05:39 <spotz[m]> So historically we have met on Monday, but do we want to just grab our normal Tuesday slot provided no conflicts?
14:05:48 <spotz[m]> #topic PTG
14:09:57 <fungi> we do have some slots for opendev i wanted to avoid conflicts with, lemme check
14:10:35 <fungi> also sorry for the prolonged silence, i missed that you asked a question right before switching the topic rather than after
14:11:06 <fungi> yeah, i have no conflicts at this time
14:12:20 <fungi> sounds good to me
14:15:43 <spotz[m]> Ok so Monday or Tuesday?:)
14:16:11 <spotz[m]> And yeah I got out of order:(
14:16:42 <fungi> yeah, i'm free 14-15z on both monday and tuesday
14:17:06 <fungi> opendev's doing wednesday and thursday anyway
14:17:35 <fungi> openstackl release team's on friday, and openstack tc is thursday/friday (so far)
14:18:25 <fungi> and openstack security sig hasn't picked times yet but i'll make sure that doesn't conflict
14:18:48 <spotz[m]> Ha we actually have our meeting that week! So why don't we just go with that?
14:19:42 <fungi> perfect. it's been decided for us
14:20:04 <spotz[m]> Yep, ok I'll grab that slot as soon as I find the bot commands:)
14:20:11 <spotz[m]> Anything else on this topic?
14:20:43 <fungi> nothing from me
14:21:26 <spotz[m]> #topic Diversity Survey
14:23:18 <fungi> on promoting it, we've mentioned it in a recent foundation newsletter, but should do more
14:24:00 <fungi> i can send something to the foundation mailing list and/or project mailing lists, but wonder if there are other venues we should be reaching out to
14:24:35 <fungi> the challenge is striking a balance between reaching our community members and drawing unwanted attention from vandals/trolls
14:25:14 <spotz[m]> Yeah which is what I hope happened with that one comment we received last time
14:25:41 <fungi> there are, unfortunately, people outside our community who like to undermine any efforts they deem leftist/woke/cancelculture/whatever
14:25:49 <spotz[m]> We can ask all the community managers to reach our to their projects
14:26:13 <spotz[m]> I'd say we could reqard folks but then that takes anonymity away
14:26:33 <fungi> oh, that's a good idea. that also helps spread out and reduce the repetitiveness of things sent to mailing lists
14:26:52 <fungi> getting community managers involved is a good idea i mean
14:27:01 <fungi> rewards for taking surveys less so, right
14:27:05 <spotz[m]> And they should have a good relationship with their folks so it's closer to them vs us
14:27:32 <spotz[m]> And my book comand didn't work:(
14:27:39 <fungi> not only do survey rewards undermine anonymity, they also add different incentives to the list of variables which already influence survey results
14:28:05 <fungi> i don't see you issuing any commands in #openinfra-events
14:28:10 <fungi> are you in the right channel?
14:28:32 <spotz[m]> That could be why:)
14:29:09 <spotz[m]> Or not
14:29:40 <fungi> maybe something's screwy with the matrix bridge connecting that channel?
14:29:48 <spotz[m]> Yeah rewards are a double edge sword to begin with and for this type of survey it would hurt vs help
14:30:24 <spotz[m]> So let's try the community managers first and see if that helps any
14:30:24 <fungi> you don't seem to be in the #openinfra-events channel at all
14:31:01 <spotz[m]> openstack-events!
14:31:03 <fungi> i'll reach out to ildikov and clarkb about it, since the three of us are the current set of community managers
14:31:54 <fungi> spotz[m]: you want openINFRA not openSTACK (the ptg is for more than just the openstack project)
14:32:22 <fungi> we switched and combined channel names when we moved from freenode to oftc, years ago
14:32:59 <spotz[m]> Yeah but it's not finding the openinfra room, I'll log into IRC after the meeting
14:33:36 <spotz[m]> Ok so any other thoughts on the Survey? It really sucks it's been about a year with no new results
14:34:42 <fungi> mainly just hoping that if we promote it in more places we might get people filling it out finally
14:36:33 <spotz[m]> Yeah ok let's go with that contacting the community managers to reach out to their projects to promote. We can also do the Foundation list ourselves
14:40:07 <fungi> sounds good. do you want to do the foundation list one? since i'm the openstack community manager, that will help vary the notifications and maybe make them a little less repetitive
14:40:59 <spotz[m]> I can do it, let's maybe put together an etherpad so we can make sure we have a similar message to all the groups, doesn't have to be the same
14:41:00 <fungi> looks like you got the ptg slot booked
14:41:20 <spotz[m]> yeah got frustrated with it:)
14:41:26 <fungi> yeah, i can work with you on a rough outline of what the important details to communicate are
14:42:10 <spotz[m]> #link https://etherpad.opendev.org/p/surveyemail
14:42:14 <spotz[m]> if you want to use that
14:42:38 <fungi> spotz[m]: as for getting matrix to join "hidden" channels on oftc, there are instructions at https://zuul-ci.org/docs/zuul/latest/howtos/matrix-irc.html
14:43:27 <fungi> "It will display No results for ... Disregard that and hit enter or click Join, and you will join the room.
14:43:27 <spotz[m]> I just blame the user:)
14:46:01 <spotz[m]> Anything else on the survey topic?
14:46:15 <fungi> nope, we can hack on that pad over the course of the week
14:46:37 <fungi> maybe shoot for reaching out to the community managers next week?
14:47:05 <spotz[m]> Yeah and then give them time to add suggestions
14:48:36 <spotz[m]> Ok do we have anything else we want to discuss?
14:49:08 <fungi> you said something about survey responses... i haven't checked them, were there any at all?
14:49:52 <spotz[m]> 5 which might include both of us
14:50:28 <spotz[m]> I know it includes me
14:51:28 <fungi> none this calendar year though?
14:51:46 <fungi> i think my test submission was during the last summit
14:52:00 <spotz[m]> There's not time stamp but it's the same number as right after Summit
14:52:25 <fungi> okay, so yeah nobody's taken it this year
14:52:47 <fungi> i didn't have any other topics of discussion in that case
14:53:07 <fungi> i threw a few notes into the survey communications etherpad so far
14:53:16 <spotz[m]> Me neither and we're almost at time
14:53:55 <spotz[m]> Cool I'll work on it too
14:53:59 <fungi> thanks!
14:54:13 <fungi> and yeah, i could use a quick break to put the kettle on before my next meeting at the top of the hour
14:54:27 <spotz[m]> Ok let's close out then I need coffee:)
14:54:32 <spotz[m]> #endmeeting