14:06:20 <spotz[m]> #startmeeting diversity-wg
14:06:20 <opendevmeet> Meeting started Tue Jun 11 14:06:20 2024 UTC and is due to finish in 60 minutes.  The chair is spotz[m]. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:06:20 <opendevmeet> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
14:06:20 <opendevmeet> The meeting name has been set to 'diversity_wg'
14:06:27 <spotz[m]> #topic Roll Call
14:06:36 <spotz[m]> #chair fungi
14:06:36 <opendevmeet> Current chairs: fungi spotz[m]
14:07:11 <ildikov> o/
14:09:05 <fungi> ohai
14:09:15 <spotz[m]> We tend to free form it but agenda is at #link https://etherpad.opendev.org/p/diversity-wg-agenda
14:10:15 <spotz[m]> Being that we have ildikov I figured we could discuss the page/survey emails
14:10:26 <ildikov> +1
14:10:47 <fungi> awesome, and yes we discussed it at some length in the community managers meeting yesterday, so she has some context at least
14:11:15 <spotz[m]> Woohoo!
14:11:27 <ildikov> yep, I really appreciate fungi keeping us on our toes about the D&I efforts!
14:11:42 <spotz[m]> So better late then never I did get my version of the letter off to the Foundation list I believe on 5/30
14:12:41 <fungi> yep, looked good, thanks for sending that!
14:13:16 <spotz[m]> Sorry it took so long kept slipping my mind:(
14:13:32 <fungi> one of the things that came up in the cm meeting yesterday was that the communications so far haven't indicated the intended audience (who should take the survey)
14:14:30 <fungi> like it's obvious to us that we want feedback from anyone who participates or has participated in our communities in any way, but i don't think we've actually stated that anywhere
14:15:00 <fungi> so probably being clearer about that in the direct project community outreach is something we should be aware to include
14:15:55 <fungi> also we were brainstorming additional ways to reach potential survey-takers, and another missed opportunity is post-conference attendee outreach from the foundation events people
14:18:03 <spotz[m]> We might have reached out but it was a year ago at this point
14:18:34 <fungi> yeah, i mean, we did have a keynote slide in vancouver but i don't recall it being included in the communications to attendees after the event
14:18:49 <fungi> though maybe we did, my memory's gotten pretty terrible
14:18:52 <ildikov> yeah, being more clear about audience and purpose might help people to feel more inclined to take the survey
14:19:14 <ildikov> fungi: I don't remember it being included either
14:19:25 <spotz[m]> I don't remember if we did or didn't:(
14:19:34 <ildikov> so if it was, that just shows that we need to make the mention more prominent, or just mention it more often
14:21:18 <spotz[m]> I do tend to think a bit historically where it was well known the survey was for everyone, we can definitely tighten up the wording that goes to the projects to make sure
14:22:20 <ildikov> there are various reasons someone can feel that the survey is not for them, so I think it's always good to re-state that
14:22:40 <ildikov> and we get new people in our projects/ecosystem too, and they may not know anything about it yet
14:24:59 <ildikov> I don't think we're saying that this should be explained in length all the time, just to be more explicit
14:25:59 <fungi> oh, also on the "more often" point, we did talk about the fact that it's probably worth periodically reminding our communities about too, so finding more long-lived means of doing that might help
14:26:07 <spotz[m]> Yeah I think if we do that in the Community emails, and then say in 2 months we do another to the Foundation list and add it in there. I don't think we want to send another one there so soon
14:26:39 <fungi> i did include it in a foundation newsletter at the beginning of this year, though that didn't seem to result in any new takers
14:27:27 <spotz[m]> Was that before the page revamp?
14:28:16 <fungi> i think it was immediately after
14:29:09 <fungi> #link https://superuser.openinfra.dev/articles/openinfra-newsletter-62/
14:29:18 <ildikov> spotz[m]: we were thinking about mentioning the webpage, survey and WG maybe quarterly on the community communication channels, unless there's a news item to share
14:29:23 <fungi> and yeah, it links to the new page
14:29:46 <spotz[m]> Oh sweet
14:30:46 <spotz[m]> We did a semi-amateurish evaluation of the European events and I think next year we should be pro-active about encouraging diversity which we are for Asia. I did meet one new person at CERN and told them about the group
14:31:18 <ildikov> +1
14:32:13 <ildikov> events are easier to start getting involved, as you just show up and see what catches your interest, etc
14:32:46 <ildikov> this could be something to talk about with our member ecosystem as well, as a brainstorming idea
14:33:52 <ildikov> since the motivation to participate doesn't always line up with opportunity
14:34:37 <ildikov> and we can be more mindful of mentioning diversity related efforts and the survey in event comms as well in general
14:34:41 <fungi> we could probably have some success more strongly leaning on project leaders to at least take the survey
14:35:23 <ildikov> or even going that far to have them help encouraging their projects/teams
14:35:55 <spotz[m]> Yeah I know at CERN I ran into people who took advantage of it being nearby. So in that case I think the roadshow was a success
14:36:11 <ildikov> as them taking the survey will not be visible to others, it won't serve as an example to follow in itself
14:37:31 <spotz[m]> Yeah it's hard, in the past I've posted I took the survey have you. But I think there's always the doubt that we're truly anonymous
14:38:56 <ildikov> have you heard people being concerned about that?
14:39:43 <spotz[m]> No but I haven't heard anyone talking about it at all:(
14:40:23 <ildikov> there's so much going everywhere that if you don't do a big campaign about something, then it gets lost in the noise
14:41:32 <ildikov> a diversity survey shouldn't fall into that category, but at the end of the day mostly everything does
14:41:48 <spotz[m]> Yeah which is why we pushed to announce at Summit hoping to get some attention
14:42:00 <ildikov> exactly
14:42:24 <ildikov> what I'm saying is, announcing it at a Summit in itself is not enough
14:44:03 <spotz[m]> Which is why we're here a year later with no progress
14:44:35 <ildikov> but we are talking about how to communicate about it more
14:47:07 <spotz[m]> So the individual communities, maybe Superuser and newsletters that go out from the Foundation?
14:48:45 <ildikov> +1
14:50:20 <fungi> oh, right, one of the possibilities we had discussed earlier in the year was a superuser article specifically about the wg's activities and the survey
14:55:59 <spotz[m]> Ok 5 minutes left, do we want to put a checklist together of things to do? Next step I think is the community focused emails and maybe 4-8 week before we do something community wide?
14:56:08 <spotz[m]> I don't want us to be "spam"
14:56:36 <fungi> that sounds good to me
14:56:55 <fungi> and yeah, the worst thing we could do is create reminder fatigue in our communities
14:58:07 <ildikov> +1, finding the right balance will be important
14:58:44 <spotz[m]> Ok I added a checklist in the agenda if you want to peek
14:58:55 <fungi> thanks!
14:59:13 * fungi needs to bring in his trashcan really quick before his 15:00 utc conference call
14:59:37 <spotz[m]> I think that's it for us timewise today anyways. Go get your can:)
14:59:49 <spotz[m]> Thanks for joining us today ildikov
14:59:57 <spotz[m]> #endmeeting