05:00:32 <kavit> #startmeeting Diversity Workgroup APAC 24-09-2015 05:00:33 <openstack> Meeting started Thu Sep 24 05:00:32 2015 UTC and is due to finish in 60 minutes. The chair is kavit. Information about MeetBot at http://wiki.debian.org/MeetBot. 05:00:34 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 05:00:36 <openstack> The meeting name has been set to 'diversity_workgroup_apac_24_09_2015' 05:00:41 <kavit> hello all 05:00:47 <kavit> Roll Call 05:00:49 <rolandchan> hello! 05:00:55 <rolandchan> Roland Chan, Aptira. 05:00:55 <kavit> Kavit Munshi, Aptira 05:01:16 <ozstacker> Tristan Goode, Guess where! 05:01:38 <rolandchan> I have several inappropriate answers. 05:02:02 <ozstacker> Tristan Goode, Aptira :-) 05:02:23 <kavit> #link https://etherpad.openstack.org/p/OpenStackDiversity.12 05:02:46 <kavit> #topic Final review of the survey 05:03:07 <rolandchan> Yep. It's done. Got some feedback from Egle, which was incorporated. 05:03:23 <kavit> there were some changes to the survey text etc, hows the final review going? 05:03:29 <rolandchan> unfortunately, the i18n team were flat out on the Mitaka release, so we're only sending out in English. 05:03:39 <kavit> ah cool, so its good to go out but only in English? 05:03:52 * fifieldt wanders in 05:04:19 <rolandchan> finished. I sent the text to Lauren. so will be working with her on distribution 05:05:04 <rolandchan> Yes, english only. I'm afraid. 05:05:11 <rolandchan> irony not lost either :( 05:05:12 <kavit> ok cool, I dont that can be helped 05:05:16 <kavit> :( 05:05:32 <kavit> i8n resources hard to come by 05:05:50 <rolandchan> To be fair, they team were keen to help, but just flat out. 05:06:09 <kavit> maybe we plan a bit better for the next time we need to do a survey 05:06:15 <rolandchan> I guess the lesson is: don't cram things into the end of the cycle. 05:06:25 <kavit> yeah summit time, busy time 05:06:44 <fifieldt> so the "minority sexuality" wording is still in there? 05:06:44 <kavit> anyway next topic? unless there are other comments? 05:06:45 <rolandchan> I'm out of updates. 05:07:12 <rolandchan> fifieldt: yeah. 05:07:28 <fifieldt> still seems wrong to me 05:07:47 <rolandchan> it has problems. 05:08:04 <rolandchan> but I can't come up with anything. 05:08:39 <fifieldt> best practice is to make it a free text field 05:09:08 <rolandchan> only if you want the detail 05:10:01 <fifieldt> got it 05:10:24 <kavit> OK 05:10:50 <kavit> #topic Messaging at Tokyo Summit 05:11:00 <kavit> #link https://etherpad.openstack.org/p/Diversity_WG_Tokyo_Messaging 05:11:17 <kavit> Please review and contribute to the link above 05:11:56 <rolandchan> "Join Diversity Working Group" :) 05:12:09 <rolandchan> thanks. will take a look at it later. 05:13:25 <kavit> I think the big issue for me is the lack of momentum in the smaller user groups after a few initial meetups 05:14:24 <kavit> maybe we could be supporting them better? maybe we should have a survey for this in the future, to find out where things could go better 05:14:37 <kavit> fifieldt, you have any thoughts on this 05:14:38 <kavit> ? 05:14:50 <fifieldt> many :) 05:15:01 <rolandchan> There's a critical mass situation. 05:15:08 <fifieldt> the ambassador program was created to provide mentors for cases like this 05:15:12 <fifieldt> but what rolandchan notes is true 05:15:31 <fifieldt> in Australia, for example, there was early realisation that each individual city alone could not sustain a user group due to this 05:15:37 <fifieldt> and so a national umbrella was created 05:15:57 <kavit> I think we realised the same thing in India 05:16:01 <fifieldt> indeed 05:16:07 <fifieldt> and the African continent could suffer similarly 05:16:27 <fifieldt> South America, luckily, has a lot of open source proponents in the more populous nations 05:17:16 <fifieldt> early identification of those people with drive is key 05:17:17 <kavit> maybe we ask the groups to do two or three meetups a year and help present stuff by google hangouts or something, might be a good idea to get some of the vendors onboard as well by providing venues 05:17:22 <fifieldt> and getting them mentors and a path forward 05:17:37 <kavit> if people see value in the content, they will definitely come 05:17:51 <fifieldt> this is true - content and speakers are great, but we don't want to be too proscriptive :) 05:18:05 <fifieldt> they key is to listen to the needs first 05:18:09 <kavit> we are seeing 40 to 50 people atleast even in smaller cities 05:18:17 <fifieldt> so your survey idea (even if completed by direct email) could be a go-er 05:18:33 <fifieldt> I would like the ambassadors to be more proactive in contacting the groups in their region to ask about these kind of things 05:18:44 <fifieldt> and I think the personal relationship would be more beneficial than a surveymonkey link :) 05:18:59 <kavit> fifieldt, maybe have a break in period of new user groups, with two meetups where ambassadors help 05:19:07 <kavit> with content etc 05:19:16 <fifieldt> if they need it, sure :) 05:19:26 <fifieldt> but it should not be proscribed, in my opinion 05:19:38 <fifieldt> assess and assist, assess and assist 05:20:38 <rolandchan> It sounds like we might need to make sure the ambassadors have a pool of people to perform specific types of assistance. 05:20:54 <rolandchan> when we identify what those types are. 05:21:04 <rolandchan> eg: if we need content presented. 05:21:29 <rolandchan> the ambassdors might not be able to handle 50 new meetup groups with that need. 05:21:29 <fifieldt> yes, the ambassadors should be able to assist in identifying speakers, sponsors, etc 05:21:40 <fifieldt> the ambassador program scales :) 05:22:28 <rolandchan> Something to mention when recruiting for people to participate in diversity programs. 05:23:36 <kavit> cool 05:24:32 <kavit> this segues nicely into the next topic 05:24:38 <kavit> #topic Geo Diversity Update 05:25:30 <kavit> so I had sent an email out to amabssaors and rolandchan reached out to the gold members with global reach but we havent see a lot of people bite 05:25:34 <kavit> we should keep at it 05:26:46 <rolandchan> on the same actions? or trying something new? 05:27:54 <kavit> same actions, join the meeting regularly 05:27:59 <kavit> participate 05:30:22 <kavit> anything new to add to the agenda? 05:30:40 <kavit> any comments about things discussed? 05:30:42 <rolandchan> Not really. I don't want to talk too much about actions without some data 05:30:49 <kavit> cool 05:31:19 <rolandchan> We could have a theoretical discussion about how to boost minority participation in a democratic environment. 05:31:27 <ozstacker> I still think moving this meeting to a meeting channel is worthwhile. 05:31:45 <kavit> I think I need a gavel so I can go "ADJOURNED" at the end of these meetings :) 05:31:53 <rolandchan> put it to a vote, and get it voted on next week too. 05:32:34 <kavit> ozstacker, you want to put the issue to a vote? I will add it to the agenda 05:32:55 <rolandchan> yeah. 05:33:02 <rolandchan> I wanna use the voting functionality. 05:33:53 <ozstacker> Yeah ok 05:34:27 <ozstacker> Some drop in participation might be interesting. 05:35:08 <rolandchan> bit live having a meeting in the front bar of a pub. 05:35:12 <rolandchan> bit like. 05:35:14 <kavit> OK we cant vote for it now, too few of us 05:35:28 <rolandchan> We can cast votes surely. 05:37:02 <kavit> #startvote 05:37:03 <openstack> Unable to parse vote topic and options. 05:37:33 <kavit> #startvote Move #openstack-diversity to one of the openstack meeting channels? Yes, No 05:37:34 <openstack> Begin voting on: Move #openstack-diversity to one of the openstack meeting channels? Valid vote options are Yes, No. 05:37:35 <openstack> Vote using '#vote OPTION'. Only your last vote counts. 05:37:48 <fifieldt> #vote yes 05:37:56 <fifieldt> #vote Yes 05:38:08 <ozstacker> #vote yes 05:38:15 <ozstacker> #vote Yes 05:39:04 <kavit> #vote Iwillvoteafterlookingatwhatrolandchanvotesfor 05:39:05 <openstack> kavit: Iwillvoteafterlookingatwhatrolandchanvotesfor is not a valid option. Valid options are Yes, No. 05:39:06 <kavit> :) 05:39:24 <rolandchan> sorry. playing with the cat 05:39:28 <rolandchan> #vote yes 05:39:29 <kavit> #vote Yes 05:39:46 <kavit> capital Y rolandchan 05:39:49 <kavit> i think 05:39:51 <rolandchan> #vote Yes 05:39:59 <rolandchan> #catvote no 05:40:01 <kavit> #endvote 05:40:02 <openstack> Voted on "Move #openstack-diversity to one of the openstack meeting channels?" Results are 05:40:03 <openstack> Yes (4): rolandchan, kavit, ozstacker, fifieldt 05:40:52 <ozstacker> very good. 05:42:04 <kavit> ok anything else? 05:42:57 <fifieldt> lunch :) 05:43:00 <kavit> no? 05:43:03 <kavit> ending meeting 05:43:09 <rolandchan> very good 05:43:10 <kavit> #endmeeting