15:00:18 #startmeeting Ops Meetup Team 15:00:19 Meeting started Tue Feb 7 15:00:18 2017 UTC and is due to finish in 60 minutes. The chair is mrhillsman. Information about MeetBot at http://wiki.debian.org/MeetBot. 15:00:20 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 15:00:23 The meeting name has been set to 'ops_meetup_team' 15:00:32 Hello everyone! 15:00:42 happy yourtimeofday 15:00:48 #topic Review last week items 15:01:07 guess i did something wrong hehe 15:01:34 good morning 15:01:36 I had an action to mail the list that we decided on the intel proposal, however mrhillsman it appears you have news on this? 15:01:39 hi 15:01:40 Welcome everyone and good morning! 15:01:45 (I did my action, for) 15:01:51 ftr 15:02:01 #link https://etherpad.openstack.org/p/ops-meetups-team 15:02:01 o/ 15:02:13 Agenda can be found at the link 15:02:28 o/ 15:02:56 come on man, out with it :) 15:02:56 o/ 15:02:59 and last weeks nodes and such 15:03:02 #link http://eavesdrop.openstack.org/meetings/ops_meetup_team/2017/ops_meetup_team.2017-01-31-15.03.html 15:03:22 i did my action as well :) 15:03:43 indeed 15:03:43 what is the intel news? 15:04:01 good news first lol 15:04:05 #topic Milan 15:04:16 we have registrants! 15:04:18 56 so far 15:04:25 !! 15:04:26 excellent 15:04:27 mrhillsman: Error: "!" is not a valid command. 15:04:31 and they look like good people :) 15:04:36 what's the deadline for registration? 15:04:37 naturally! 15:04:44 great 15:04:48 hi all 15:04:51 hi 15:04:54 hey 15:04:59 yay mcunietti ! 15:05:02 sorry for missing the last meeting 15:05:08 I was on a business travel 15:05:16 totally missed it 15:05:17 all good 15:05:32 we added information on the etherpad for VISAs as well 15:05:38 do we have an agenda set? 15:05:53 https://etherpad.openstack.org/p/ops-meetups-team 15:05:58 agenda has not been decided on yet 15:06:01 if you talkign about milan 15:06:03 oh for the meetup 15:06:07 yeah, for VISAs we're defining some process to avoid sink under paper from all around the world (thanks Saverio :-) 15:06:26 indeed zioproto thank you 15:06:30 thank you so much for that 15:06:46 agreed closing date for agenda submissions was 2/13 as per last week's meeting 15:07:01 so we have to decide on registration deadline yes? 15:07:04 i.e. next monday 15:07:15 how many registered ppl? 15:07:18 56 15:07:27 uhm expected more 15:07:29 is there a need for a registration deadline? 15:07:31 #agreed close agenda submissions on 2/13 15:07:38 #mihalis68 +1 15:07:47 i don't agree :-) 15:07:53 mcunietti surely there will be more 15:08:03 there might be last minute registration 15:08:09 mihalis68: caterers normally ave a cut-off 15:08:11 I suppose there may be a catering numbers cut-off 15:08:26 but I don't recall the food EVER running out at these things! :) 15:08:31 usually those numbers have a little play though, yes? 15:08:33 I've seen a number like 2 weeks used before 15:08:47 mcunietti do we have a deadline from caterer 15:08:51 In Barcelona they appeared to be handing out double-sized lunches at the grab and go tables! 15:08:52 you order catering for like 150-175 or 175 - 200 15:09:12 if ^ is not the process 15:09:26 i assume we set an attendance, you order food, done 15:09:44 hello I am here now 15:09:56 hello 15:10:24 mcunietti: Does the caterer ask for an exact number or a range? 15:10:49 I am sorry but so far only 56 people registered, you want to put a deadline on 2/13 and we're talking about having the catering manage up to 175-200? I'm lost 15:11:05 the 2/13 deadline is for the agenda items 15:11:09 nothing to do with food or numbers 15:11:15 aaah oups ok 15:11:31 How about March 1st for catering numbers? 15:11:37 ok 15:11:37 that seems reasonable 15:11:55 here's the ether pad link again #link https://etherpad.openstack.org/p/MIL-ops-meetup 15:11:55 that way we can advertise things more and try to get more to attend 15:11:58 i still have an issue: no sponsor so far. May be Cloudbase will step up 15:12:15 and Bloomberg 15:12:25 Bloomberg is offering to do signs and badges, remember? 15:12:33 mcunietti we set the limit to 130 iirc 15:12:36 we've agreed to up to 1000 euro on that 15:13:01 I think we have an email chain about that with you, me tom and kevin fleming from my employer 15:13:14 yes mihalis68, I wrote it 15:13:27 but we need still around EUR5000 15:13:32 yep 15:13:34 maybe I misunderstood 15:13:35 for food 15:13:39 right 15:14:05 alright, so if everyone can reach out to some of the folks attending to sponsor that would be great 15:14:10 so we need another call for sponsors for this 15:14:15 mcunietti, I will go at marking office at SWITCH when we finish the IRC meeting, I see what I can do. 15:14:18 Venue: EnterIT; Printing: Bloomberg; Evening Event: Registration Proceeds; Food: ___BLANK!____ 15:14:24 thanks Saverio 15:14:30 i will see if intel can help with that in light of the change with fall meetup 15:14:34 doesn't have to be an individual company - more sharing more better :) 15:14:48 ooh - I missed something 15:14:53 maybe we should aim for 5 1k euro sponsors? 15:14:57 Cloudbase will provide an answer in one or two days for food sponsorship 15:14:59 somebody fill me in on the fall change at some point 15:15:00 #action melvin check with intel for food sponsorship 15:15:13 vw melvin wanted to do good news first 15:15:27 but the agenda is ... telling 15:15:40 #link https://etherpad.openstack.org/p/ops-meetups-team 15:15:41 #action zioproto check with switch on sponsorship 15:16:02 yeah - trying to listen to a track chair video meeting and do this at the same time 15:16:05 missed that :) 15:16:17 1Keuro is a possible goal for SWITCH sponsorship. mihalis68 I think 5 sponspors for 1K is reasonable 15:16:58 I would be happy to mail the list with a request for co-sponsors. that amount is reasonably easy to get approval. In my company sponsorship was approved in 2 email conversations at that level 15:17:19 shall I? 15:17:24 #action mcunietti check with Cloudbase with lunch sponsorship 15:17:43 go mihalis68!! :-) 15:18:16 #action mihalis68 to email operators mailing list for additional co-sponsors at 1k euro each covering catering 15:19:00 are the talks for the sponsors already set? because I promised Cloudbase some spotlight 15:19:02 alright, anything else here? 15:19:56 sponsors need to propose talks just like anyone else 15:19:58 we do not do "talks" for sponsors 15:20:05 what mihalis68 said 15:20:08 they don't get reserved slots, sorry, that should be clear 15:20:31 but they can absolutely get quality time, it just needs to be within the spirit 15:20:41 we probably limit "talks" in general, though. We want open discussion more than presentation 15:20:51 ^ 15:21:22 that's true too 15:21:43 ok noproblem, it's the first time I am the meetup organizer :-) 15:22:05 for the NYC event, several of my team attended. We put sessions we wanted on the proposed list and +1ed those and others we liked. that was our only "privilege" for hosting 15:22:25 alright, anything more on Milan? 15:22:40 does anyone have comment on how the agenda planning is going? 15:22:54 we have all the sessions iirc in the google sheet 15:22:56 Do we need another nudge for agenda submissions? 15:23:01 definitely 15:23:05 I note that matt seems to be awol a lot. He was the benevolent dictator for this but recently changed jobs 15:23:06 especially since we are down to a week 15:23:09 want to take care of that emccormick ? 15:23:15 sure 15:23:17 we may need a new dictator 15:23:26 maybe a different "voice" will get more folks 15:23:45 submissions have been open for a while 15:23:47 #action mccormick to email the list for final submissions 15:23:51 is it time to start looking at a draft agenda? 15:23:58 #action emccormick to email the list for final submissions 15:24:00 #action emccormick email list about session submissions 15:24:02 given we need toi write abstracts and find moderators :) 15:24:08 sorry, autocorrect did that 15:24:29 i reached out to the moderators and got 4 responses so far 15:24:30 no worries :) 15:24:37 myself being a moderator makes 5 15:24:50 more than a month to the event, not in bad shape at all 15:24:55 and i assume you who are here who are going and are on the list will or will be on the list soon 15:24:55 (better than NYC was 1 month out!) 15:25:03 unfortunately I can't make it 15:25:11 yeah i know :( 15:25:15 mrhillsman, you counted me as moderator, right ? 15:25:26 i sent email to everyone on the list 15:25:36 zioproto if you did not respond it's ok 15:25:39 so perhaps now move on? 15:25:50 i assume you will be moderator :) 15:26:14 do we want to still start to pull the agenda together nevertheless? 15:26:29 we can start possibly dropping what we do have in slots 15:26:37 +1 15:26:39 +1 15:26:49 anyone want to take lead on that? 15:26:50 Vote count needs to be updated in google sheet 15:26:50 1 15:26:55 + even :) 15:27:16 container session overlap should be fixed 15:27:26 agreed 15:27:45 we have like 4 container proposal 15:27:46 everyone ok with containers being 15:27:52 containers on openstack 15:27:55 and openstack in containers 15:28:02 +1 15:28:08 that's the two basic buckets 15:28:11 i think we really only need the 2 15:28:13 +1 15:28:14 ok cool 15:28:19 yep 15:28:32 #agreed container sessions are containers on openstack and openstack in containers 15:28:35 +1 agreed 15:28:46 control plane vs. data plane 15:28:47 +1 15:29:12 who wants to start shaping up agenda? 15:29:20 I am doing a lot of work with Kolla, I volunteer to moderate openstack in containers :) 15:29:31 thx zioproto :) 15:29:36 agenda shaper should be an attendee IMO 15:29:42 indeed 15:29:54 mrhillsman: o/ 15:29:55 i assume matt would have been it 15:30:04 we're suffering from matt jarvis dropping out 15:30:07 I think he expected to do it 15:30:27 #action izaakk to start shaping agenda 15:30:35 moving on? 15:30:41 please 15:30:41 anything else on agenda? 15:30:43 ok 15:30:51 #topic Fall meetup 15:31:05 i do not know if i am doing that right hehe since i do not see a topic change 15:31:07 but anyways 15:31:20 i got an email from intel stating they will not be able to host the meetup 15:31:32 so we need to reach back out to the mailing list for a taker 15:31:42 i can do that 15:31:42 I worried about that after hearing carol was leaving intel 15:31:45 any questions? 15:31:49 mrhillsman, please avoid US then , I cannot travel there anymore ! 15:31:51 any reasons given? 15:31:54 well, we had a point of contact 15:32:03 no reasons unfortunately, i have someone checking on the why 15:32:40 zioproto: Where are you from? 15:32:43 I can check in Intel Guadalajara Site, I know a few people there, If Mexico is an option :) 15:32:44 le sigh 15:32:57 emccormick, Italian but with Iranan wife and a lot of stamps on the passport 15:33:02 oh nice! GDL airport actually has some decent international connections too 15:33:42 You can travel here. You just can't bring your wife :(. Getting in would involve probably getting quizzed in a room for a couple hours. We suck :( 15:33:46 Last OpenStack Hackathon was hosted there 15:33:50 +1 on Mexico. Do check 15:33:50 izaakk i do not think it was a site issue 15:33:53 but just in case 15:34:12 #action izaakk check on intel guadalajara for fall meetup 15:34:13 I know folks at Microfocus / SUSE down there that could probably throw some sponsorship our way. 15:34:23 cool 15:34:28 I guess mexico or canada would be regionally appropriate and just easier for many people in our community 15:34:35 agreed 15:34:36 did we ever reach back out to BestBuy? 15:34:41 mrhillsman: Yeah, we can check on that. There is big community in Guadalajara 15:34:50 emccormick, wife is Openstack operator at University of Zurich, she needs to attend the event too ! 15:35:04 +1 for Mexico or Canada 15:35:42 VW i do not think so, i do not remember the conversation and was not involved much in it 15:35:49 want to follow-up? 15:36:12 at this point the door is back open i guess 15:36:19 zioproto: Neat! 15:36:52 alright, so let us move on 15:36:58 yes? 15:37:07 sure 15:37:11 yep 15:37:14 #topic Tools for group 15:37:16 I threw an item up on the agenda about tools 15:37:17 yeah 15:37:24 go for it mihalis68 15:37:25 did you get a chance to look into the links tom forwarded? 15:37:44 i did not unfortunately with submissions closing yesterday/this morning 15:37:49 Oh I don't have any progress to report, but for those wanting to know what this is about : 15:37:51 have that on my plate for the day 15:38:14 having organized one meet up, I found the mix of ether pad, email, google doc and IRC a bit difficult to stay on top of 15:38:28 my request was for us to use better tools and Tom at one point had some ideas 15:39:01 https://www.irccloud.com/pastebin/HOuu22VZ/ 15:39:13 #link http://odsreg.openstack.org/ 15:39:22 #link https://github.com/openstack-infra/odsreg 15:39:30 #link https://github.com/ttx/summitsched 15:39:43 I guess the "tools team" is myself, Melvin and Tom 15:39:46 btw, new secret tool being tested by infra team: https://ethercalc.openstack.org/ 15:39:47 anyone else feel the need? 15:40:06 dammit! I haven't looked at the first three much yet and now there' s 4th link? :) 15:40:18 weee! 15:40:19 :D 15:40:27 I can try to help mihalis68 15:40:32 ethercalc = etherpad for spreadsheet 15:40:42 I'll have to try that 15:40:43 the first contains the other 3 ;) 15:40:54 lol 15:41:03 ethercalc looks pretty cool 15:41:26 so we can keep the thread going for now 15:41:37 anyone want to be added to the discussion? 15:41:50 me mrhillsman tom vw 15:41:59 ok cool 15:42:07 that is all we have for the agenda 15:42:13 #topic Open Discussion 15:42:16 anything else? 15:42:41 going once 15:42:41 Not from me. 15:42:42 as usual, always interested whether this time slot is good for people 15:42:48 object now, or... 15:42:55 good for me 15:42:57 fine for me 15:43:01 and me 15:43:08 I'm good for this one 15:43:12 works for me 15:43:19 ok good 15:43:22 thanks for the input 15:43:28 want to thank all of you who are up late or really early for this 15:43:33 +1 15:43:45 alright, ending meeting 15:43:49 thanks! 15:43:51 thanks for chairing! 15:43:53 thanks! 15:43:55 #endmeeting