15:01:37 #startmeeting Ops Meetup Team 15:01:37 Meeting started Tue Feb 14 15:01:37 2017 UTC and is due to finish in 60 minutes. The chair is mrhillsman. Information about MeetBot at http://wiki.debian.org/MeetBot. 15:01:38 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 15:01:40 The meeting name has been set to 'ops_meetup_team' 15:01:44 o/ 15:02:02 o/ 15:02:09 hi everyone 15:02:10 figured i'd just start :) 15:02:20 o/ 15:02:23 #link https://etherpad.openstack.org/p/ops-meetups-team 15:02:24 excellent, an on time meeting is a good meeting 15:02:26 o/ 15:02:31 agenda can be found at the provided link 15:02:47 #link http://eavesdrop.openstack.org/meetings/ops_meetup_team/2017/ops_meetup_team.2017-02-07-15.00.html 15:02:53 one preflight item: mcunietti, do you have a link for the Ramada hotel form that works? 15:02:56 as noted last week's actions ^ 15:03:04 the one on the etherpad is a 404 15:03:15 i got intel in touch with enter for the food 2k euros 15:03:27 it was update emccormick 15:03:29 updated 15:03:30 wow, that's awesome mrhillsman 15:03:31 woo! 15:03:32 new one works 15:03:47 very nice 15:03:54 emccormick: fixed the link yesterday 15:04:01 #link https://owncloud.enter.it/index.php/s/jMssWlNUhH1IfNb 15:04:05 after my email to the list, a discussion with nudge networks occurred where they may chip in towards food also 15:04:11 Nuage 15:04:15 mrhillsman: you rock man, thanks a lot 15:04:20 welcome! 15:04:38 zioproto is not here to update, mcunietti did you get any update from him on SWITCH? 15:04:46 if you are ok I have a short list of updates for Milan, then email/etherpad update will follow 15:05:02 go for it 15:05:02 mrhillsman: we got a sponsorship from them , 1k 15:05:15 ok let's start with sponsorship 15:05:17 #topic Midcycle updates 15:05:29 we got almost all in place 15:05:45 we got 2000 euros from eventbrite (if 100 attendees are confirmed) for the night event 15:06:02 We have 67 registered so far 15:06:13 great 15:06:15 we got Switch (1000), Intel (2000), Cloudbase (1500) and Nuage (TBD, today at 5PM CET) for the catering 15:06:18 wohaa 15:06:19 need to drum up some more 15:06:21 but registrations are levelling off -- so we need to do another promotion round 15:06:30 mcunietti: that sponsorship turnartound is amazing 15:06:34 anyone up to action that? 15:06:36 we got Bloomberg (1000) for signage 15:06:37 me 15:06:41 action me :) 15:06:57 #action mihalis68 send request to ML for final promotion of midcycle 15:07:03 except for the night event (which may cost a bit more than 2000) we're pretty much in place, but if Nuage jumps on board we're done 15:07:08 well, maybe not final :) 15:07:15 I get it, no worries 15:07:19 congratulations 15:07:28 nice 15:07:48 thanks to zioproto, mihalis68 and mrhillsman that helped a lot, I wouldn't make it without their support 15:07:55 you're most welcome 15:08:00 I wish I could attend 15:08:03 really: thanks 15:08:04 #action mrhillsman to check with rackspace on evening event sponsorship 15:08:16 mcunietti i wonder if you have an idea for an evening event? 15:08:33 I do have one request... someone get a photo of happy attendees with the bloomberg logo somewhere readable? 15:08:35 maybe if we can identify something and check on the cost we can have a targeted amount and activity 15:08:35 I will send out to the sponsor contacts some agreement on how to manage invoicing and eventually to give back the unspent money 15:08:42 my boss likes such things 15:08:48 this is important 15:08:52 +1 15:09:03 superuser post? 15:09:06 My colleague Heidi Joy is coming and may be able to help 15:09:07 i think that would be great 15:09:33 we'll have a professional photographer in place also 15:09:42 oh, even better 15:09:43 Enter will be accounted for that, no worries :-) 15:09:50 fantastic 15:09:57 so let's go on with the open points for Milano 15:10:03 +1 15:10:12 we need a final agenda to be print on A3 posters by March 3rd 15:10:18 is it possible? 15:10:27 otherwise prints may be late 15:10:31 i think so 15:10:41 yes 15:10:59 we can allow until next meeting for final submissions and draft of agenda? 15:11:05 from the sponsors (whoever is present now) we need .AI or .EPS logos, but email will follow 15:11:35 For reference - mcunietti and I got sent the sample signage from New York 15:11:35 mrhillsman: noproblem, the only deadline is 3rd to receive the agenda to be put in a graphic 15:11:48 along with the promotion of registration promote once again sessions? 15:11:49 yes thanks fifieldt 15:11:52 it included 3 files - Agenda, Sponsor Thanks and Name badges 15:12:05 mcunietti: did those look easy enough to copy/past new logos on? 15:12:24 about name badges: are you OK with the only logo of the hosting company, and maybe on the back side the sponsor logos? 15:12:56 fifiledt: we're reviewing them right now, I'll let you know ASAP 15:13:07 o/ 15:13:10 sorry for being a little late 15:13:26 o/ 15:13:37 May just be me, but I like to give as much recognition to sponsors as we can ;) 15:13:41 other topic: attendee list. If we want to have printed names on the badges, we also need them by March 3rd 15:13:41 i think logo of all should be with the host logo larger? 15:14:09 mrhillsman: in the front side of the badge there's very small room for more than one logo 15:14:12 or maybe just all the same size idk but agree with fifieldt 15:14:17 most of space goes for the name 15:14:20 I agree, fifieldt 15:14:26 make folks want to sponsor future ones 15:14:38 I would say go with the Eventbrite list as of 3/3 and anyone else we can write on with a sharpie at the event 15:14:42 just print some blanks 15:14:47 lol 15:14:48 I suggest the graphics get roughed out and approved by the sponsoring companies 15:14:59 I also agree but you should see how narrow is the bottom band in the badge :-) 15:15:01 +1 15:15:05 +1 15:15:09 (+1 to emccormick and also mihalis68 ) 15:15:16 certainly bloomberg is strict, I am told for this name of company ok but no "use of logo" in promotion 15:16:37 anything else for Milan? 15:17:08 for sponsors: we are going to provide a small folder with some leaflets inside. If you something to be included just let us have it shipped by March 7th 15:17:46 mcunietti: are you going to communicaste that to the sponsors? 15:18:08 yes, email will follow if yiu are OK 15:18:38 mariano the approver is kevin fleming for bloomberg, he is normally extremely responsive, but if not please let me know. you are in touch with him in an email chain already 15:18:43 fifieldt: I will send you a draft so you can approve it beforehand 15:18:44 alright, so we have that fleshed out it seems 15:19:00 happy to 15:19:02 it is important because he's possibly involved in any future sponsorships I want to arrange by Bloomberg ! :) 15:19:06 yes looks like :-) 15:19:24 pufff 15:19:30 #action mcunietti will update sponsors regarding display of logo/name 15:19:42 also - please let me know how to update the eventbrite to account for the new sponsors 15:20:10 fifieldt: was it intended to me? 15:20:21 I'll take it from anyone 15:20:29 just need to know which names to include and how to use them 15:20:50 I'll give you an update soon, maybe tonight 15:20:56 easy :) 15:20:57 for bloomberg, name of company, not logo 15:21:01 #action mcunietti to provide sponsors to be listed on eventbrite to fifieldt 15:21:03 in the eventbrite 15:21:08 yessir mihalis68 , enacted 15:21:28 anything else on milan mcunietti 15:21:44 regarding sponsors 15:21:54 I'm done, thanks 15:22:03 final item from me on Milan 15:22:10 I need to make some free registration codes 15:22:13 #action tom send registration codes to mcunietti 15:22:15 :) 15:22:15 I believe, for mcunietti's team 15:22:24 that OK with everyone? 15:22:31 +1 15:22:36 does any other class of people need free reg? 15:22:37 +1 15:23:35 anyone? 15:23:37 :) 15:23:56 +1 15:24:01 +1 15:24:03 fifieldt i think we mentioned foundation team members who will be there 15:24:11 I got nobody to add 15:24:12 +1 15:24:35 right, if it's OK, I'll give myself a free code :P 15:24:40 hehe 15:24:47 +1 for tom getting in free 15:24:54 also feed him beer and then let him loose 15:25:01 I havent registered yet 15:25:08 although I am definitely coming ;) 15:25:40 alright, so we are in agreement with the codes 15:25:49 aye 15:25:51 thanks 15:25:54 all done for me on MIL 15:25:55 is there a set number for enter? 15:26:10 100 + 30 sponsors 15:26:33 mcunietti you will provide some to other sponsors? 15:27:18 How about - I make 30 codes and give them to mcunietti to distribute as he sees fit? 15:27:28 i am suggesting that as well 15:27:33 seems to be the most efficient 15:27:36 no one else except the ones we mentioned today. We will be around 10 but we're going to pay ourselves for our people, we won't account to the event 15:28:13 ok, cool 15:28:19 so fifieldt and mcunietti can figure that out? 15:28:19 I can distribute them to the sponsors, no problem at all 15:28:24 thanks mcunietti 15:28:24 ok cool 15:28:29 action us! 15:28:30 sounds like a plan 15:28:31 yes ok for me 15:28:41 can you double action?? 15:28:45 combo action? 15:28:47 Bloomberg isn't sending anyone AFAIK 15:28:51 #action fifieldt and mcunietti to resolve free reg dispersing 15:28:54 we might not need any tickets 15:29:23 OK mihalis68 I can tell my coworkers they can eat, then :-) 15:29:28 yeah, we'll let fifieldt and mcunietti resolve that with sponsors 15:29:48 alright so i think we covered all things milan for now? 15:30:01 anything else before we move to the last two items? 15:30:05 Schedule making? 15:30:21 #topic Milan Agenda 15:30:41 we did discuss somewhat but maybe we can be more specific 15:31:05 mcunietti needs final agenda by 3/3 15:31:15 there are update on the google docs 15:31:21 #link https://docs.google.com/spreadsheets/d/1EUSYMs3GfglnD8yfFaAXWhLe0F5y9hCUKqCYe0Vp1oA/edit#gid=2006054635 15:31:26 thx 15:31:28 oh nice 15:31:29 we had a cutoff of yesterday for submissions so we should be good to start generating it in earnest 15:31:33 looks like we have a start 15:31:55 yep 15:32:09 we need some comments on which items should double up 15:32:44 two container sessions for sure 15:33:23 5 minutes for containers on openstack? :D 15:33:33 11:15 - 11:20 15:33:40 lol 15:33:41 nice catch 15:33:42 so izaakk was actioned with putting some things there and we discussed this morning 15:33:46 not sure how that happened 15:33:53 haha 15:33:53 def need both container sessions though. 15:34:43 better? 15:35:07 looks like should be 2 45 minute sessions early 15:35:38 Do we want to have a WG session for this group? 15:35:45 better :) 15:36:01 so i think first we should probably decide if the times are good? 15:36:41 there is another 5min session on the second day 15:36:47 +1 on the times. I think it looks gresat 15:37:18 remove shintaro 15:37:21 removed 15:37:37 day 1 ending at 5 or 6? 15:37:55 rm shintaro 15:38:00 :D 15:38:04 :( 15:38:17 what just happened? 15:38:23 5 seems like nice and not too late 15:38:33 but we could go to 6 if we just need an extra slot 15:39:05 just being silly. Need more coffee. 15:39:55 end at 5 on first day? 15:40:20 +1 15:40:33 We should drop that Cinder session into a general slot I think 15:40:48 it sounded like we were going to get a walkthrough of new fanciness 15:41:02 +1 for 5pm 15:41:52 +1 from me too 15:42:08 rationale: people need to gird their loins before the evening event 15:42:12 i.e. do email etc etc 15:42:35 +1 to 5 as well 15:42:45 install the spare liver. 15:42:58 sorry being late joining. was looking at schedule and it looks like there's a lot of topics still not in the grid 15:43:29 ok, so, the times are pooched it seems 15:43:44 so we are ending at 5 both days 15:44:03 do we agree on 1 lunch and 2 breaks each day? 15:44:41 IIRC we skipped afternoon coffee on Day 2 15:44:46 in lieu of getting opeople home faster 15:44:56 but this may not be acceptable in Italy :D 15:44:59 ha ha 15:45:00 hehe 15:45:02 very good point 15:45:11 do we need a 30 minute introduction? 15:45:19 sorry, let me go back high level 15:45:28 alright end at 5, 1 lunch, 2 breaks 15:45:42 big room sessions 40 minuites 15:45:44 minutes 15:45:58 do we want to keep all rooms 40 minutes? 15:46:03 15 minutes left. I would like to request we do get to 2nd mid-cycle of 2017 before we finish 15:46:15 The 30min intro is a ruse - it's there so we can definitely start on time :) [[though also allows for the potential 'proper' introduction of all underwriters']] 15:46:25 ok cool 15:46:53 i have a suggestion - who wants to resolve the schedule as is between now and next meeting? 15:46:55 a most civilized and enlightened ruse 15:47:07 i can fix the time 15:47:22 #action shintaro resolve structure of agenda 15:47:49 mrhillsman: yeah, maybe get a group of people to take this offline 15:47:52 shintaro you want to work with izaakk on the slots? 15:47:56 yep :) 15:47:59 I think mihalis68 is correct in that we should get an update on mid-year 15:48:05 agreed 15:48:06 yes sure 15:48:08 o/ 15:48:09 ok cool 15:48:18 #action izaakk and shintaro fix agenda 15:48:21 :) 15:48:21 Since we have several open slots for the satellite rooms, do we want to prompt the list for +1's again? 15:48:31 last week we learned that Intel has pulled out for unspecified reasons. I'll assume staff turnover 15:48:34 just ask for no new submissions, but +1's on what's there? 15:48:45 yes, good idea 15:48:47 sorry, slow typing 15:48:48 emccormick yep 15:48:51 we mentioned earlier as well 15:48:55 want to? 15:48:56 I will send that out 15:49:08 #action emccormick prod ML for +1s for agenda 15:49:16 #topic Fall midcycle 15:49:22 ready, go 15:49:26 unfortunately we now have our work cut out for us as we're back to finding hosts 15:49:39 and there was some preference for "not in USA" ... which I understand 15:49:42 izaakk any luck with mexico 15:49:49 some people were following up on an idea about mexico 15:49:53 oh yes, better memory, thanks 15:50:07 still pending, My contact is talking about this with site managers 15:50:20 Will call him today since he was traveling to Oregon 15:50:37 VW mentioned checking with BestBuy as well, not sure if he was going to or just asked if anyone had 15:50:41 is a mid-cycle in the USA completely out of the question? 15:50:59 You guys looking for a place to host the mid-cycle? 15:51:02 personally i do not think so 15:51:15 I understand it's not attractive for people who would have to enter the country, but there are quite a few within the USA 15:51:17 retr0h august 2017 or around that time, yes 15:51:38 email me 15:51:42 travel ban was only for 90 days anyway even if the court hadn't blocked it 15:51:44 vote on anywhere in north america being acceptable>? 15:51:45 I'll see if we can find space 15:51:53 I was ore asking mrhillsman 15:51:57 that would make it done in May 15:52:10 I can look and see if we can host in either SJ, RTP, or Pasadena 15:52:13 but certainly MX or CA would be nicer 15:52:18 but I am happy to reach out if someone has a contact 15:52:29 #link https://etherpad.openstack.org/p/ops-meetup-venue-discuss-fall-2017 15:52:47 retr0h that link has the general asks for the venue 15:53:02 I feel like we need to agree general stance on this 15:53:05 Ok, I'll check on it and update etherpad 15:53:06 USA is ok, yes or no? 15:53:21 yes for me 15:53:27 (strictly for a mid-cycle, not in general :| ) 15:53:30 I say yes because beggers can't be choosers 15:53:39 ^ 15:53:41 but priority to CA or MX 15:53:48 shall I send out a request for hosts in north america and see what turns up 15:53:49 ? 15:53:54 i think it'd be fine anywhere in NA 15:54:02 +1 15:54:04 ok for me in any NA 15:54:09 #action mihalis68 send out request for host for fall midcycle 15:54:12 I'm good with pretty much anywhere in NA 15:54:20 but I'm betting most of our willing hosts will come from US 15:54:34 I think we all recognize it would not be attractive to some members of the community right now and I am sad about that 15:54:45 mrhillsman: I should know better about Guadalajara today. Will send an email with update 15:54:49 but they can go to Milan and/or Milan +2 15:54:56 thx izaakk 15:55:12 alright 5 minutes 15:55:23 the distant future? 15:55:34 can we touch on that or is that regarding midcycle 15:55:51 #topic The distant future 15:56:12 nothing? 15:56:22 we can end early 15:56:24 I think before that we would talk about Boston? 15:56:32 it's probably worth thinking about a target region 15:56:35 yes 15:56:46 it would be !NorthAmerica 15:56:46 #topic Boston 15:56:48 go 15:56:59 right, but that's a big area mihalis68 ;) 15:57:01 NA West would be priority I think 15:57:10 since we did NA east last time around 15:57:34 we're considering the post 2017 mid-cycle I believe (far future) 15:57:35 we did 15:57:36 re: Boston maybe some input from Tom on the format of the forum would be good 15:57:43 maybe for the next meeting 15:57:52 yeah, we are running short here 15:57:56 yeah I have no idea what the outline for boston is 15:58:07 so let's table boston 15:58:07 yea - we need some time over the next few to really start picking apart Boston 15:58:13 hi, ok 15:58:19 will try and provide an update next week 15:58:21 so anything else? 15:58:29 unless you have news on tools, I think not 15:58:30 gone in 60s 15:58:38 thanks for hosting and to everyone for attending 15:58:42 well like 90 lol 15:58:59 :) 15:59:05 alright, ending 15:59:12 thx everyone 15:59:12 see you next week here 15:59:15 #endmeeting