15:01:49 <mihalis68> #startmeeting Ops Meetup Team
15:01:50 <openstack> Meeting started Tue May 23 15:01:49 2017 UTC and is due to finish in 60 minutes.  The chair is mihalis68. Information about MeetBot at http://wiki.debian.org/MeetBot.
15:01:51 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
15:01:53 <openstack> The meeting name has been set to 'ops_meetup_team'
15:01:55 <mihalis68> hello everyone
15:02:03 <mihalis68> we once again have a low attendance again :|
15:02:07 <shintaro> hi
15:02:20 <mihalis68> David Medberry posted a Doodle poll to ask people what time slot would work better
15:02:29 <mihalis68> #link https://beta.doodle.com/poll/bccipuc8kfm36xna#table
15:02:51 <mihalis68> can everyone please respond to the poll so that we can get this meeting to a time slot that works
15:02:58 <mihalis68> hello shintaro!
15:03:10 <shintaro> hi mihalis68
15:03:26 <mihalis68> Agenda for today's meeting is here as usual : #link https://etherpad.openstack.org/p/ops-meetups-team
15:03:52 <mihalis68> please add your name to the Attendees
15:05:03 <shintaro> when is the poll due?
15:05:23 <emccormick> good morning all
15:05:49 <mihalis68> David said he would report results today at this meeting
15:05:54 <mihalis68> however I don't see him here
15:06:00 <mihalis68> hi mccormick!
15:06:44 <mihalis68> We seem to have an attendance of about 3.5 (VW has his attention half on this at best)
15:07:36 <mihalis68> I was hoping that a few more would turn up here
15:07:38 <emccormick> I"m pinging William to see if I can get him here
15:07:51 <mihalis68> if not we don't really have quorum to decide anything
15:08:16 <mihalis68> perhaps we need to take the time-slot discussion to email. It's almost chicken and egg - can't meet to decide when to meet because can't make time slot
15:09:10 <shintaro> +1
15:09:30 <emccormick> well Dave did send it out that way, but certainly some nagging would be good
15:09:47 <emccormick> William is coming
15:09:51 <emccormick> and there he is
15:09:53 <mihalis68> hello wvera
15:10:08 <wvera> hi
15:10:22 <mihalis68> on the positive side, I saw Edgar emailing the list about arrangements for mexico city
15:10:29 <mihalis68> he's not here right now either
15:10:49 <shintaro> so that one is for local arrangement, right?
15:10:59 <emccormick> wvera: Agenda at https://etherpad.openstack.org/p/ops-meetups-team
15:11:08 <mihalis68> ok. It's 10 minutes past. I propose we agree that the time slot issue has to be resolved via email, since many of the team members can't make this regular slot. Agreed?
15:11:21 <shintaro> +1
15:11:23 <mihalis68> o/
15:11:59 <mihalis68> any objections?
15:12:06 <VW> +1
15:12:07 <med_> \o late
15:12:09 <med_> mihalis68, agreed completely
15:12:11 <med_> the one hour earlier slot was selected
15:12:13 <med_> I'm going to make that official on the doodle poll
15:12:17 <med_> and send out an email
15:12:21 <emccormick> +1
15:12:25 <emccormick> ah
15:12:27 <mihalis68> 14:00 etc?
15:12:33 <mihalis68> UTC (which is what I typed)
15:13:24 <mihalis68> Ok this is good then
15:13:38 <mihalis68> #action med_ to email the list with results of the Doodle poll
15:13:47 <med_> ack.
15:13:48 <wvera> +1
15:13:54 <mihalis68> #info selected time slot appears to be 14:00 UTC
15:14:05 <mihalis68> but david will make it official
15:14:08 <mihalis68> works for me
15:14:14 <shintaro> +1
15:14:21 <emccormick> +1
15:14:29 <mihalis68> good.
15:14:34 <mihalis68> #topic action items
15:14:54 <mihalis68> I just reviewed action items. They seem to all predate the boston meet-up, so I am not aware of any important outstanding items
15:15:00 <mihalis68> unless anyone wants to bring some up
15:15:05 <med_> 8am MDT aka 14:00 UTC
15:15:19 <med_> (final doodle poll selection time)
15:15:25 <mihalis68> whoo!
15:15:32 <mihalis68> anything to get the team back together
15:16:00 <mihalis68> so next agenda item si
15:16:10 <mihalis68> #topic mexico city mid-cycle arrangements
15:16:24 <mihalis68> wvera how is that going?
15:16:47 <mihalis68> the only doc I am aware of is : https://docs.google.com/document/d/1NdMCOTPP_ZmeF2Ak1mQB1bCOFHDkA5P2l6n6kdb8Kls/edit#heading=h.i84u164j2gow
15:17:04 <mihalis68> unless there's an ether pad specific to the DCC event?
15:18:19 <emccormick> Didn't you say you saw some thread with emagana discussing some progress?
15:18:30 <emccormick> I was just looking around and didn't see it.
15:18:50 <emagana> hey there!
15:19:07 <mihalis68> hey!
15:19:11 <emagana> Yes, I sent a request to have a meeting every week with the organizing team.
15:19:25 <mihalis68> yes there's some chat on the email thread "August ops mid cycle" e.g. discussion of a chat for it
15:19:39 <mihalis68> it's an old thread, maybe buried in your client
15:19:55 <emagana> So far, we have the dates and the place. One of the requirements is to give a "course" on OpenStack to have the place for free
15:20:02 <mihalis68> emagana should we start an ether pad for this event now DCC is selected?
15:20:08 <emagana> I did already
15:20:15 <mihalis68> ah ok, can you share the link?
15:20:25 <emagana> mihalis68: This is it: #link https://etherpad.openstack.org/p/MEX-ops-meetup
15:20:29 <mihalis68> thank you!
15:20:49 <med_> emagana, "course" intro? Overview? How long does it need to be?
15:20:50 <mihalis68> does DCC have a written statement of what this course would need to include?
15:20:55 <emagana> I am working on more details. I was looking for some kind of guidelines for organizers
15:21:09 <emagana> for instance, example letters to request budget
15:21:16 <med_> mihalis68 wrote the book on that.
15:21:18 <emccormick> we have that
15:21:21 <emagana> I meant "sponsors"
15:21:21 <emccormick> hehe
15:21:29 <med_> unles I'm mixing my nicks up
15:21:43 <emagana> mihalis68: Yes, the document for the course will be given to me today
15:22:00 <emagana> mihalis68: where do you have that book?
15:22:08 <mihalis68> I'm sure the community can come up with an instructor for this course
15:22:24 <emagana> mihalis68: I already volunteer myself. I did this in the past
15:22:35 <mihalis68> ah very good!
15:22:48 <emagana> I will cover it.. no worry about the course but I need help on how to request for sponsorship
15:22:57 <mihalis68> what other services besides space and wifi can DCC offer? Badges? Signs? Registration?
15:23:11 <mihalis68> Can they organize catering if we find someone to pay?
15:23:39 <emagana> mihalis68: That is exactly what I am looking for, some kind of guidelines or document where I can check mark what we have and what we need
15:23:41 <mihalis68> requesting sponsorship is reasonably easy, and even finding people willing to pay. Getting the money transferred is the very very difficult bit
15:24:05 <emagana> mihalis68: The companies that I have in mind, the have offices in Mexico City
15:24:10 <med_> xlnt
15:24:26 <mihalis68> it seems to work out easiest if sponsors can pay the venue directly
15:24:27 <emagana> It should be easier that way
15:24:38 <mihalis68> we have explored the openstack foundation helping out there, they cannot
15:25:06 <mihalis68> so if the venue can do food, signs, badges, registration, I'm sure we can get people to pay them for those thigns
15:25:39 <mihalis68> i think tom said that lunch is expected to be provided, and breakfast is a nice to have too
15:25:50 <mihalis68> it is so much simpler for attendees to just turn up for the day and get fed
15:26:00 <med_> yep
15:26:12 <mihalis68> so I guess an urgent thing would be decide whether to try to get both provided and then find a sponsor for that
15:26:45 <mihalis68> who is the person who talks to the venue for such questions?
15:26:49 <emccormick> emagana: There's lots of goo in here farther down the page: https://wiki.openstack.org/wiki/Operations/Meetups
15:27:05 <emagana> mihalis68: Yes, that is what I want to start with
15:27:19 <emccormick> there was also a superuser article on organizing meetups that was good. I'm still hunting it
15:27:45 <mihalis68> #link http://superuser.openstack.org/articles/how-to-organize-openstack-operators-meetup/
15:27:50 <mihalis68> from Mariano
15:27:54 <mihalis68> I finally met him in Boston
15:27:57 <emccormick> that one :)
15:28:08 <med_> :)
15:28:12 <emagana> awesome! I will look into those..
15:28:24 <med_> is English or Spanish going to be the language of the Ops Meetup?
15:28:32 <emagana> English
15:28:39 <emagana> med_: was that a joke?
15:28:46 * med_ is trying to decide whether to go or not
15:28:46 <emccormick> English is the Official Languange of Openstack ;)
15:28:54 <med_> I was serious, didn't want to assume anything.
15:29:09 <emccormick> we don't even translate logs anymore, much less meetups ;)
15:29:12 <med_> ass/u/me gets me in trouble all the time
15:29:16 <mihalis68> I think it's a valid question. I recall that Tokyo summit was bilingual or trilingual with simultaneous translation and headphones
15:29:40 <med_> yep, I was pretty sure if Japan hosted a meetup it would at least be some parts in Japanese (with English translations)
15:29:46 <emagana> mihalis68: Let's do not overcomplicate things. Only English
15:29:55 <mihalis68> sure.
15:29:57 <shintaro> yes we had Japanese session in one room
15:30:06 <med_> and I wasn't at the one in Milan so didn't know if a precedent had been set (and I'm trying to figure out if I can self fund a trip to MX.)
15:30:07 <mihalis68> summits are a very different animal
15:30:17 <med_> agreed
15:30:24 <emccormick> Milan was all English
15:30:25 * med_ wasn't trying to derails
15:30:53 <mihalis68> a really big step forward for next week would be if someone who can converse with the venue could ask if they could handle catering, signs, badges and registration. We can most likely find sponsors for those items
15:31:16 <med_> ie, we'd pay them to do it, not ask them to pay for it (the venue)
15:31:25 <mihalis68> For example, we eventually established for milan that signs could be done by that venue and for 1000 euro. it was then easy for me to talk to my employer and get that picked up
15:31:36 <mihalis68> yes sorry for not being clear
15:31:37 <emccormick> +1
15:31:43 <mihalis68> I have a "stand-up" behind me
15:31:48 <mihalis68> rich russian baritone
15:32:44 <mihalis68> would gloria be the person to ask them, Edgar?
15:34:15 <mihalis68> ok. guess I can't volunteer anyone for that. I will put these questions into the agenda for next week
15:34:43 <emccormick> ;)
15:34:55 <mihalis68> #action mihalis68 to put items needing funding onto next meeting agenda (catering, signs, badges, registration desk)
15:34:59 <emccormick> Action Edgar on it since he's running local stuff
15:35:26 <emccormick> He can delegate if he wishes. He seems to be becoming your Benevolent Dictator.
15:35:28 <mihalis68> I'm hesitant to assume who should do what
15:36:05 <emagana> :-)
15:36:09 <mihalis68> In Boston there seemed to be assent to the idea of continuing to charge a small nominal fee ($20 this time)
15:36:27 <emagana> Yes, I need to know who set-up the eventbrite
15:36:34 <emagana> Is the foundation in charge of that?
15:36:34 <emccormick> Yes we had a room full of people +1 that
15:36:35 <mihalis68> I believe Tom does that
15:36:44 <emagana> I will check with Tom directly.
15:37:05 <mihalis68> the minimal fee is somehow handed over to the venue to offset catering or something like tht
15:37:20 <mihalis68> #action emagana to query Evenbrite for Mexico City Mid-Cycle
15:38:06 <emccormick> emagana Would you be the one to query the venue regarding what services they can provide?
15:38:14 <emagana> BTW. I am multitasking, sorry for slow responses
15:38:15 <emccormick> or would you like to delegate that?
15:38:47 <emagana> emccormick: Yes but with the help of the local team. Francisco and Gloria. I will ask them to attend this IRC meeting as well.
15:39:02 <emagana> So, basically I am delegating it.
15:39:18 <emccormick> excellent!
15:39:40 <mihalis68> ok. It seems there's little left we can discuss in this session. We will meet again next week at 14:00 UTC and we expect both a stronger attendance AND some more mexico city folks who can give definitive answers
15:39:55 <mihalis68> on that basis shall we close this meeting and give everyone back 20 minutes today>
15:39:57 <mihalis68> ?
15:40:09 <shintaro> :)
15:40:22 <emagana> the tim of the meeting will change?
15:40:22 <emccormick> ok mihalis68 you can action emagana to delegate contacting the venue re: available services (catering, signs, registration, etc)
15:40:26 <emagana> I miss that part, sorry..
15:40:36 <mihalis68> yes the doodle poll showed support for one hour earlier
15:40:36 <emagana> time*
15:40:45 <emagana> awesome, way better for me!
15:41:03 <med_> emagana, yes, one hour earlier
15:41:04 <mihalis68> #action emagana to talk to the local mexico city folk about venue services we could use
15:41:11 <med_> email already out to the operators list
15:41:19 <med_> I'll reiterate that a few times between now and then
15:41:24 <mihalis68> any other business for today?
15:41:28 <med_> and update the wiki page where this is documented.
15:41:32 <mihalis68> thanks so much David
15:42:08 <mihalis68> #action med_ to make everyone aware of meeting time shift (to 14:00 UTC) and update the official wiki page on the foundation wiki
15:42:22 <emccormick> +1 to shut it down then.
15:42:35 <mihalis68> ok final call for more items we need to discuss today
15:43:05 <mihalis68> ok, thanks everyone, see you next week one hour earlier!
15:43:12 <med_> thanks all, mihalis68
15:43:14 <mihalis68> #endmeeting