14:04:46 #startmeeting Ops Meetup Team 14:04:46 Meeting started Tue Jun 20 14:04:46 2017 UTC and is due to finish in 60 minutes. The chair is mrhillsman. Information about MeetBot at http://wiki.debian.org/MeetBot. 14:04:48 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 14:04:50 The meeting name has been set to 'ops_meetup_team' 14:05:09 Yeah I am caught up in a desk move, sorry, can't join 14:05:26 I was expecting it later 14:05:28 thx chris 14:05:50 no worries, got your back bud 14:06:09 Previous meeting log - #link http://eavesdrop.openstack.org/meetings/ops_meetup_team/2017/ops_meetup_team.2017-06-13-14.02.html 14:06:18 agenda #link https://etherpad.openstack.org/p/ops-meetups-team 14:06:27 yet still empty :) 14:06:48 thx 14:06:50 was looking for the link 14:09:17 ok that's happily getting filled in. 14:09:17 updating agenda 14:09:21 alright, we got a few items there 14:09:22 Hola Edgar 14:09:26 please add more if necessary 14:09:36 morning emagana 14:10:17 Hello mrhillsman 14:10:21 Hola emccormick 14:10:25 sorry for being late 14:10:32 no worries 14:10:37 I am doing my best to be ready as soon as possible 14:10:56 Same here, I have been out of the loop the past couple weeks with work stuff 14:11:47 So the eventbrite has been created 14:12:09 #link https://www.eventbrite.com/e/mexico-city-openstack-operators-meetup-tickets-34989052197 14:12:18 I have already purchased a ticket so it works 14:12:22 great! 14:12:27 * med_ is kind of here. 14:12:30 and looks like updated with the correct start time 14:12:34 We are able to get in at 10am from what I understand, emagana correct me if i am wrong 14:12:39 I'm lurking today. 14:12:43 yes 10am was confirmed on email 14:12:51 yep 14:12:52 cool 14:12:52 great work by edgar and gloria 14:12:55 mrhillsman: You are right. We are good for 10am to 6pm 14:12:56 ++ 14:13:18 I've added the link to the MEX midcycle etherpad 14:13:36 bah 14:13:45 #topic Review Previous Action Items 14:14:15 what's the discussion around alternating meeting times? I know we mentioned it at the forum. Do we have folks that want to come at this point that can't? 14:14:25 Or are we trying to let shintaro go to bed earlier? ;) 14:14:50 we didn't really poll for alternating meeting times. This time won the poll. 14:14:54 thanks emccormick 14:14:56 ^ 14:14:56 other times were ON the poll. 14:15:07 this time works for me 14:15:10 we did agree to 1400 change 14:15:11 I'm a "don't care". 14:15:34 ok, shall we call that one put to bed then? 14:15:49 it is a moving target at this point and 14:15:59 meh, fat fingered 14:16:04 agreed should be put to bed 14:16:32 thanks for clarifying med. I may have confused the issue when recalling that there were votes for alternating 14:16:36 motion carries 14:16:37 at least until it is awoke again hehe, we may do better eventually moving to alternating 14:16:54 I think we've had lots of status updates to the list so that one seems covered as well 14:17:02 yeah totally fine :) 14:17:13 good stuff, anything more on previous action items? 14:17:56 going once 14:17:57 That looks like it. 14:18:13 going twice 14:18:24 moving on 14:18:54 #topic Mexico City August 2017 14:19:18 #link https://etherpad.openstack.org/p/MEX-ops-meetup 14:19:27 Etherpad for those who do not have already and for sharing 14:19:51 I notice from the last meeting no breakfast due to venue opening time 14:20:00 Do we have an idea of when we will be breaking for lunch 14:20:16 Are there any time restrictions emagana ? 14:20:26 no plans for agenda yet 14:20:32 ok 14:20:36 The local team is working on the sponsors as we speak 14:21:10 1pm seems about right for lunch 14:21:12 This is the sponsor prospectus doc: #link https://docs.google.com/presentation/d/1CdyRrG6Y9Q0UhzFcrzeYHcwbZgSdm9Kh5oqBGmx4_8Y/edit?usp=sharing 14:21:16 It is NOT final. 14:21:32 but I take the feedback for 1pm for lunch! 14:21:59 cool 14:22:04 1-2 coffee break at 4ish 14:22:09 Do we know about the room layout? 14:22:27 I ask so that we can start thinking about the agenda 14:22:30 #link https://docs.google.com/spreadsheets/d/1EUSYMs3GfglnD8yfFaAXWhLe0F5y9hCUKqCYe0Vp1oA/edit#gid=694332776 14:22:31 We have one big room and few small ones. 14:22:43 The local team is doing terrific work on the logistics for the event. 14:22:59 We need YOUR help on the topics. the Etherpad has almost no info about sessions. 14:23:11 This one: #link https://etherpad.openstack.org/p/MEX-ops-meetup 14:23:14 Sure thing, we will push that starting today 14:23:31 Was going to touch on that before moving to next topic 14:23:39 Yes, we need also help on communication. We need to spread the word and find how the total number of attendees. 14:24:00 mrhillsman: sounds good.. sorry for jumping ahead 14:24:22 In general we get an idea of the # of rooms, and their capacity, and update that agenda spreadsheet 14:24:34 in parallel to pushing for folks to start throwing out session ideas 14:25:37 So we have a couple actions I think 14:25:53 We haven't needed more than 2 rooms for a while. Maybe we could have a third set aside for spontaneous discussions. 14:26:02 I will nag again about session ideas 14:26:20 #action emccormick to push for session ideas on the MLs 14:26:36 Let me check the number of rooms, one second 14:26:38 I would go to suggest putting it on the openstack-dev mailing list as well 14:26:43 ok emagana 14:26:58 Only 2 people have put in ideas so far and one of them is me, so there's at least 5 of you that need to put up ;) 14:27:12 haha, definitely 14:27:16 It seems tht they can have up to 6 small sections/rooms 14:27:21 yes, I will 14:27:35 Let's keep it on 5 14:27:40 emagana can they be reconfigured into larger spaces? kinda like moving partitions or something? 14:27:56 emccormick: I will need to check with them. I do not know. 14:28:10 mrhillsman: You can assign me that action item 14:28:12 ok, see if we can get an idea of the capacity 14:28:35 #action emagana check for reconfiguring of smaller rooms and capacity (min/max) 14:28:36 ok. We have the one that holds everyone, and then we would like another that can hold, say, 50. 14:28:47 everything other than that would probably just be breakouts if needed 14:28:57 I do not think we can do that 14:29:03 What do we think about the room sizes in Milan? 14:29:08 they had a name for those at the summits, but I forget what they were called. Sessions that grew out of other sessions ;) 14:29:16 the big room is like a theater, It can't be set up differently 14:29:41 I'm pretty sure I will be able to attend. Any interest in a Cinder or TC session of some sort? 14:29:49 mrhillsman: I thought Milan was good aside from climbing Everest in the secondary room. 14:29:50 that one will be ok, we'll wait to hear back from you and adjust accordingly based on your action 14:30:02 gotcha 14:30:28 smcginnis put that bad boy on the etherpad 14:30:55 smcginnis Yes on the Cinder. Is TC "committee" or "contributor" 14:30:56 mrhillsman: Will do. Feel free to give feedback on what specifically would be useful. 14:30:58 ? 14:31:09 emccormick: Technical Committee 14:31:48 yep, we will draft up the moderator template and then folks can drop particular discussion items there or they will be added from the brainstorming should they be put there 14:31:50 always good to have updates 14:32:12 Cool, just let me know what would be useful. 14:32:19 totally agree and it can help with us moving to get rid of the perception of dev|ops 14:32:59 last thing here is reaching out to WGs 14:33:33 we discussed in the UC meeting rather than simply a blanket invitation, reach out as well directly to WG chairs/leaders 14:34:01 i think they may be able to as well identify folks in the region to attend 14:34:21 and the user groups can be pinged again i think 14:34:56 i know it is probably a bit more work, but with so many emails coming in and out, folks probably miss these or catch them late 14:35:15 anyone want to action reaching out to these folks? 14:35:36 if not, i can 14:36:01 ok, i'll take it hehe 14:36:15 #action mrhillsman reach out directly to WGs and UGs 14:36:15 +1 14:36:34 anything else on this one? 14:36:53 moving to next topic... 14:37:21 #topic APAC 14:37:35 anyone have the link for the proposal? 14:37:45 #link https://etherpad.openstack.org/p/ops-meetup-venue-discuss-1st-2018 14:37:50 ty sir 14:38:50 I've reached out for Korea, China, Taiwan, but have not got new proposal from them 14:39:08 Korea supports Japan's proposal :) 14:39:11 Ok, thx shintaro 14:39:30 Got response from Korea folks and they liked Tokyo 14:39:44 awesome, ianychoi that means travel to japan is ok for korea folks? 14:39:51 ah, thanks ianychoi 14:40:02 i know there has been quite a desire for more openstack events in apac 14:40:08 mrhillsman, yep much better than going to US 14:40:15 hehe, agreed 14:40:16 cool 14:40:41 well, i think at this point if anyone has any questions for the proposal we should be adding to the etherpad 14:40:52 It looks fantastic to me. 14:41:06 love to have feedback on date selection 14:41:09 I hope I can pull off 2 trips to the other side of the planet in 3 months ;) 14:41:23 #action all review the current apac proposal and add any questions concerns 14:41:25 just stay over, call it one long trip. :^) 14:41:29 ^ 14:42:04 how is the weather during that time shintaro 14:42:24 cold 14:42:28 ;) 14:42:46 but can expect sunny days 14:42:58 as it relates to dates, can you check if there are other tech events happening during those proposed 14:43:02 sounds pleasant. 14:43:12 either in japan or near before or after the dates 14:43:29 ok mrhillsman 14:43:40 tokyo is a very big place, even if there are other events, shouldn't NEGATIVELY impact a meetup (but perhaps you are looking for advertising/convincing-your-boss synergy) 14:43:41 i find often if there are some can make the case for attending if there are overlaps or one or two day on the front or back 14:43:51 med_ yep 14:43:51 +1 14:44:32 we have a not regarding theme 14:44:49 we can continue to discuss going forward 14:45:17 at some point we can reach out to folks in the region for ideas 14:45:39 i think in general the consensus was it would be good to do going forward 14:45:56 just need to try it out, learn, iterate 14:45:57 yes, we have upcoming OpenStack Days event in July so I can ask for feedback 14:46:06 great 14:46:25 actually there are a lot of them happening in July in the region 14:46:46 Also, feedback from Korea is welcome ianychi :) 14:46:50 i'll ping the foundation - tom in particular - to see if he can capture some ideas too 14:47:17 cool, exciting stuff, anything more on this topic? 14:47:21 July will be Asia tour for Foundation folks 14:47:27 yep 14:47:36 i think there is like 6 stops 14:47:48 when is your local event shintaro ? 14:47:57 July 20-21 14:48:03 tokyo? 14:48:08 yes 14:48:27 We will be having local ops meetup then 14:48:31 i am going to china days, will try to sneak that in hehe 14:48:59 my only thought on dates is that the March dates afford doing a Wednesday - Thursday meetup so we could fly home Friday and spend the weekend recovering. 14:49:32 makes sense, please add to etherpad emccormick so we can capture that 14:49:33 Other than that, it's overall an amazingly unoccupied time 14:49:36 good point I will check 14:50:07 shintaro: It's the last of the 3 date ranges you posted in your proposal 14:50:56 #action shintaro check on wed-thurs scheduling 14:51:14 #action mrhillsman ping foundation for theme ideas from asia tour 14:51:27 alright, almost at time, anything else? 14:51:39 might I bring up a new topic> 14:51:41 ? 14:51:45 of course 14:51:45 #topic Open Discussion 14:51:46 I'll b v.brief 14:51:54 go for it 14:52:02 I run 9 openstack production installations. OpenStack Liberty 14:52:14 this is no longer documented on docs.openstack.org 14:52:25 I have told our vendor (Canonical) to look into fixing that 14:52:30 the reasons for ditching docs are weak 14:52:40 I woiuld like to know if other operators also run into this problem 14:52:55 we did discuss during forum this in part 14:53:01 specifically we are still on nova-network and althrough we know very well we must move 14:53:10 that roesn't mean nuking nova-network docs makes sense 14:53:12 https://docs.openstack.org/liberty/ 14:53:27 that link takes you to all up-to-date docs med 14:53:30 it's a trap! 14:53:31 noted. 14:53:35 :) 14:53:37 hehe 14:54:00 I've bitched about this before as well. I see no reason to nuke docs ever. 14:54:02 so is it still in git or is this in a wiki? If in git, easy to resurrect, checkout, etc locally 14:54:07 so a) letting people know we are supporting (via vanonical) a look into restoring old but not terribly old docs (after all Liberty is fairly useful/stable) 14:54:17 They require no maintenance. They are frozen in time. Put a note in them that says so and move on. 14:54:18 mihalis68 could you put this out on the ML 14:54:24 b) asking for any "me too!" assents to this (or say we suck, that's interesting too) 14:54:38 yep, should go to mail list both ops and generic @opentack 14:54:39 sure action me up 14:54:48 will surely "Me too." 14:54:51 good operator issue. 14:54:54 +1 14:54:58 after all Liberty in an Ubuntu LTS is supported 14:55:06 but not by OpenStack.org 14:55:14 #action mihalis68 start ML thread regarding EOL of docs.openstack.org 14:55:16 well they have their view 14:55:18 I have mine 14:55:24 yep 14:55:34 if openstack.org lost all touch with production operators, it would cease to have any point at all 14:55:48 * med_ is jumping to another meeting. 14:55:50 i think it is just a discussion that has not been pushed 14:55:59 but let's get on ML 14:56:11 motion to end meeting... 14:56:15 maybe docs should own by project instead of being a project itself. 14:56:19 thanks to all for making the meeting work without me. Not that I am essentual but I had planned to chair and then a man came to myt desk and said tie to pack up! 14:56:23 second mrhillsman 14:56:31 +1 14:56:37 #endmeeting