15:06:05 <mihalis68_> #startmeeting ops-meetup-team
15:06:05 <openstack> Meeting started Tue Nov 12 15:06:05 2019 UTC and is due to finish in 60 minutes.  The chair is mihalis68_. Information about MeetBot at http://wiki.debian.org/MeetBot.
15:06:07 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
15:06:09 <openstack> The meeting name has been set to 'ops_meetup_team'
15:06:19 <emccormick> o/
15:06:19 <mihalis68_> #link https://etherpad.openstack.org/p/ops-meetups-team
15:06:24 <smcginnis> o/
15:06:29 <mihalis68_> o/
15:06:34 <mihalis68_> hello everyone
15:06:49 <mihalis68_> this is the OpenStack Operators "ops meetups team" meeting
15:06:51 <mihalis68_> thanks for coming
15:07:00 <smcginnis> ni hao
15:07:10 <mihalis68_> I'm being a bit more formal since I invited everyone to come
15:07:10 <emccormick> ni hao
15:07:16 <mihalis68_> ni hao
15:07:27 <mihalis68_> #topic actions
15:07:37 <mihalis68_> self report any past actions you may have had
15:07:51 <mihalis68_> I got the meetup #1 proposal pout
15:07:53 <mihalis68_> *out
15:08:04 <smcginnis> +1!
15:08:26 <emccormick> We got meetup 2 template submitted for SK
15:08:27 <mihalis68_> I don't recall if any of us had actions for Shanghai, but that got done too
15:08:34 <mihalis68_> ooh!
15:08:51 <emccormick> Took care of that in Shanghai
15:09:03 <mihalis68_> thanks to emccormick for being stalwart and running the meetup on the thursday
15:09:18 <mihalis68_> I left early for reasons that arguably no longer applied, unfortunately
15:09:45 <mihalis68_> on the agenda I collected the links for the various ops related sessions I know of : the war stories, the meetup itself
15:09:59 <mihalis68_> if anyone found any other sessions operator relevant please share those links
15:10:17 <mihalis68_> I also shared a pad smcginnis put together of notes
15:10:29 <mihalis68_> #link smcginnis's notes https://etherpad.openstack.org/p/PVG-ops-guide
15:10:43 <smcginnis> There were some good info sessions I wanted to make sure we captured.
15:10:58 <smcginnis> If I can track down the video to those, I will add it to the etherpad.
15:11:12 <smcginnis> And hopefully someday we can get that content incorporated into the ops guide.
15:11:17 <mihalis68_> well done sean. I added a cold to my jetlag and frankly struggled a little in shanghai
15:11:27 <mihalis68_> +1
15:11:49 <mihalis68_> I guess we're already on shanghai retrospective
15:11:52 <smcginnis> Hope you're feeling better.
15:11:59 <mihalis68_> #topic shanghai retrospective
15:12:06 <emccormick> sorry, on a call along with this. lots of stuff is linked off the meetup etherpad
15:12:13 <emccormick> if you can find that and post it here
15:12:15 <mihalis68_> yes thanks, was in good shape by the time it came to leave
15:12:30 <mihalis68_> it's in the agenda, one sec
15:12:39 <mihalis68_> #link meetup etherpad https://etherpad.openstack.org/p/shanghai-ptg-ops-meetup
15:12:52 <mihalis68_> I'll have to review that for the learns
15:13:01 <mihalis68_> any other things to discuss from shanghai?
15:13:07 <mihalis68_> t-shirts came out way too small
15:14:02 <mihalis68_> I fwded feedback to jimmy about a session that was described in english on the app but presented in chinese, with no way for an attendee to know to expect that beforehand
15:14:44 <emccormick> I thought the room they gave us for ops meetup was very nicely set up
15:14:55 <emccormick> I wish it'd been more full of energetic people, but we had some good discussions
15:15:29 <mihalis68_> you did what you could with what you had in the time you were given
15:15:43 <mihalis68_> last call for shanghai thoughts
15:16:04 <mihalis68_> #topic meetup #1 2020
15:16:34 <mihalis68_> since I work for the prospective host for this, it would be good if others could make sure we observe the formalities
15:16:46 <mihalis68_> I'd like to respectfully ask that this proposal be accepted
15:17:02 <emccormick> +1 to London
15:17:09 <emccormick> make it so
15:17:17 <smcginnis> Should we do a formal vote? Or just yea's and nay's here?
15:17:36 <mihalis68_> how many are we?
15:18:00 <mihalis68_> https://www.irccloud.com/pastebin/oRuGYkER/
15:18:03 <smcginnis> I saw spotz earlier. emccormick, you, and me.
15:18:11 <spotz> here!
15:18:24 <smcginnis> Is that enough of a "quorum"?
15:18:33 <smcginnis> I think so, but just asking.
15:18:45 <mihalis68_> shintaro responded same day as the proposal went out:
15:18:49 <emccormick> I can proxy for Shintaro too
15:18:53 <mihalis68_> https://www.irccloud.com/pastebin/4WrQZflW/
15:18:54 <emccormick> We discussed in Shanghai
15:19:06 <emccormick> There was general consensus and no objections in the room
15:19:17 <smcginnis> I'm in favor of going forward with London. emccormick, VW, shintaro have all indicated yes.
15:19:25 <smcginnis> spotz: I think you were in favor too?
15:19:42 <spotz> Yes London!
15:19:46 <spotz> Wish I could go:(
15:19:53 <smcginnis> Me too
15:20:07 <smcginnis> I think that's pretty unanimous.
15:20:11 <emccormick> spotz should put it together with a trip to Luxembourg so she can come ;)
15:20:25 <smcginnis> And stop in Paris on the way between. ;)
15:20:38 <spotz> I can transfer my credit to London:)
15:21:33 <mihalis68_> #chair smcginnis
15:21:34 <openstack> Current chairs: mihalis68_ smcginnis
15:21:53 <smcginnis> I feel drunk with power! :D
15:21:59 <mihalis68_> sean you can use hash accepted to memorialize if you think we're at that point
15:22:05 <mihalis68_> a chair can do that, I en-chaired you
15:22:06 <emccormick> I just feel drunk
15:22:12 <smcginnis> Haha
15:22:44 <mihalis68_> use your power!
15:22:59 <smcginnis> #agreed Agreement on London for 2020 Meetup #1
15:23:27 <mihalis68_> w00t!
15:23:33 <mihalis68_> thanks guys
15:23:55 <mihalis68_> #topic Vancouver
15:23:57 <emccormick> So now let's get the foundation peeps to immediately get that in the vents calendar
15:24:13 <mihalis68_> the next summit-like event will be in vancouver, or so I hear. smcginnis?
15:24:19 <smcginnis> Correct.
15:24:29 <mihalis68_> can you share the changes you heard about for that?
15:24:31 <smcginnis> Though it sounds like Summit-like and more PTG/design summit
15:24:45 <mihalis68_> and yes, I'll communicate this meetup decision to the foundation
15:24:47 <smcginnis> The way it has been described is as a "collaboration focused event"
15:24:49 <emccormick> Forumy
15:24:51 <mihalis68_> unless someone else wishes to
15:25:11 <emccormick> go right ahead Chris
15:25:20 <emccormick> and tweet / email it too
15:25:26 <smcginnis> There will be some presentation time, and maybe a smaller expo hall kind of thing. But the main focus will be Forum/PTG type things.
15:25:46 <smcginnis> So smaller than a full blown summit, but more focused on design discussions and the like.
15:25:48 <emccormick> Feedback from Shanghai was that was a key missing component (the events page) and more specifically the newsletter it feeds into
15:25:56 <smcginnis> And they did explicitly call out operators as a target audience for it.
15:26:05 <mihalis68_> I'm excited by this
15:26:18 <mihalis68_> I think it will be a relatively big event for this team
15:26:30 <smcginnis> I hope so.
15:26:47 <mihalis68_> the combined summit/forum/ptg things are hard to comprehend from the operators perspective
15:27:27 <emccormick> I think Vancouver will be full of more regulars so I'd expect a more lively crowd
15:27:31 <mihalis68_> yeah!
15:27:58 <smcginnis> I know I've heard a lot more of the usual people excited about Vancouver. More so than they were for China.
15:28:04 <emccormick> so I'd say lets table worrying too much about Vancover until after London
15:28:07 <emccormick> or during London
15:28:10 <smcginnis> Apologies to China. ;)
15:28:25 <emccormick> Well Vancouver's awesome so...
15:28:33 <emccormick> and starting to feel like home at this point ;)
15:28:53 <smcginnis> I think the thing we need to do now for Vancouver is make sure this team is pulled into any discussions about how the format of that event should be.
15:28:55 <mihalis68_> yes, I only wanted to get the news of the change into this meeting for the record, start to get people excited about it
15:28:59 <mihalis68_> not much to really do just yet
15:29:08 <smcginnis> Otherwise, yeah, probably not much to do there until after London is out of the way.
15:29:17 <emccormick> oh, and it sounds like fall in Berlin is in the works. I'm not sure why there again :/
15:29:52 <mihalis68_> frequent-summiter discount?
15:29:55 <smcginnis> That's not official yet.
15:30:20 <emccormick> just dirty rumors ;)
15:30:30 <smcginnis> "Somewhere in Germany" was mentioned in the board meeting, but they have not signed any contracts yet, last I heard.
15:30:52 <emccormick> Munich please
15:30:53 <emccormick> :D
15:30:57 <smcginnis> That would be nice.
15:31:00 <mihalis68_> did you say you have a proposal for SK?
15:31:05 <emccormick> yes yes
15:31:06 <emccormick> https://etherpad.openstack.org/p/ops-meetup-2nd-korea-2020
15:31:07 <mihalis68_> for meetup #2
15:31:58 <mihalis68_> cool. I've put that on the agenda. I will fwd to the community on the mailing list and via twitter
15:31:59 <smcginnis> Looking at the dates, I don't see any conflicts. At least with the events I'm tracking for next year so far.
15:32:16 <mihalis68_> I wonder if we should adopt a wechat group as yet another outlet for such news?
15:32:20 <smcginnis> Should be early enough to avoid conflicting with whatever the Summit event ends up being.
15:32:22 <mihalis68_> there's a big openstack group
15:32:40 <emccormick> He seemed kinda excited about the Jeju possibility
15:32:50 <mihalis68_> if the mailing list fails to reach many operators even in english, I cannot imagine it's reaching them in china
15:32:54 <smcginnis> I wonder if it will be possible to get more Chinese operator involvement.
15:32:58 <emccormick> not sure who's it is to decide which venue there
15:33:34 <emccormick> If that Summit group stays open, maybe that will be a good place to mention it on Wechat
15:34:20 <smcginnis> We could mention now that they should watch for updates on the mailing list. That might get some attention at least.
15:34:23 <mihalis68_> I'll give it a try. OpenStack norms are to do all communication via open channels, but I think we need to consider efficacy too
15:34:39 <smcginnis> It's at least semi-open.
15:34:59 <mihalis68_> twitter has been proven to work, right?
15:35:01 <mihalis68_> #link https://twitter.com/osopsmeetup
15:35:15 <smcginnis> For other than China, I think so.
15:35:24 <mihalis68_> I'll drop the update about london and sk into that big openstack group on wechat and see if people respond
15:35:28 <emccormick> Well, adding new channels is fine so long as the open one isn't dropped
15:35:38 <smcginnis> ++
15:35:44 <emccormick> ML can be primary. The others are just for wider visibility
15:35:46 <mihalis68_> much agree, very correctness. WOW
15:36:02 <mihalis68_> we've touched on all topics I had, and so...
15:36:06 <mihalis68_> #topic any other business
15:36:31 <emccormick> hey neat. We got 5 new followers since the Shanghai meetup
15:36:42 <mihalis68_> I forgot to action myself up to launch the planning process for London
15:36:53 <mihalis68_> #action mihalis68_ to kick off London 2020 planning
15:37:12 <mihalis68_> #action mihalis68_ to communicated London 2020 agreement to all channels (and some new ones)
15:37:27 <emccormick> and foundation to get on calendar
15:37:42 <mihalis68_> yep
15:38:14 <mihalis68_> How are we doing with this time slot and meeting cadence?
15:38:29 <mihalis68_> I once again heard of other teams who swap time slots every other meeting
15:38:42 <emccormick> seems fine still, though we did lose Shintaro this week
15:38:46 <mihalis68_> however shintaro continues to claim this is fine, and he's our main or only APAC attendee
15:39:05 <smcginnis> Most teams I've talked to that swap times have said it's caused confusion and people missing the meeting because they never remember which week it is.
15:39:39 <emccormick> I'd say we worry about that if we get interest from over that way
15:39:40 <smcginnis> I could do earlier if that makes it a little friendlier for APAC, but it seems like this time is working well.
15:39:43 <mihalis68_> yeah, if we decided to do that, I would probably try to use a calendar system and actually force this onto peoples real calendars
15:40:19 <emccormick> nobody has pointed to the meeting time as a reason for not participating
15:40:19 <mihalis68_> yeah, I just bring it up regularly because it's almost embarrassing to have a time fixed at 10am EST
15:40:27 <smcginnis> emccormick: I agree. If we ever hear "I would attend but it's way too late for me", then I think we should think about adjusting. Until we get any sign of that, I don't think it's work this.
15:40:29 <mihalis68_> ok, guess that's fine for now
15:40:48 <smcginnis> Good to recheck every once in awhile.
15:41:02 <mihalis68_> feel like we got a lot done here. Any more?
15:41:24 <smcginnis> What are next steps for London?
15:41:44 <smcginnis> Start collecting topics in an etherpad? Publicizing the event date?
15:41:48 <mihalis68_> notify foundation, tweet and email the decision. Start the topic selection
15:41:51 <mihalis68_> all on me
15:42:04 <smcginnis> Trying to think through what we can start doing right away so we can try to avoid the crunch right before the event.
15:42:31 <mihalis68_> to be honest, I will probably pick the sessions that worked well in NYC and use them to form a "probable topics" list immediately
15:42:38 <smcginnis> mihalis68_: Please delegate what you can. I feel bad that you need to do it all.
15:42:44 <smcginnis> That sounds like a good plan.
15:43:02 <mihalis68_> I'm inspired by this: https://www.joelonsoftware.com/2007/10/26/evidence-based-scheduling/
15:43:06 <emccormick> yeah planning etherpad would be good to start up
15:43:20 <mihalis68_> topics that work at meetups don't need to be suggested again
15:43:28 <mihalis68_> if there's evidence that a topic works, it's in
15:43:30 <mihalis68_> that's my new plan
15:43:47 <smcginnis> ++
15:44:00 <mihalis68_> I don't need to delegate. I took it easy for the shanghai event, on a relative basis
15:44:05 <mihalis68_> my boss and his boss support me doing this
15:44:19 <mihalis68_> but thanks :)
15:44:26 <smcginnis> OK, good. I just don't want you to get overloaded with anything. ;)
15:44:34 <mihalis68_> nah, i'm good
15:44:56 <mihalis68_> I want to make London better than NYC
15:45:00 <mihalis68_> the venue is better
15:45:07 <spotz> hehehe, it's London:)
15:45:08 <mihalis68_> the one irritant is the max capacity is 48
15:45:43 <smcginnis> Any additional overflow rooms a possibility if it ends up being a popular event location?
15:45:44 <mihalis68_> well I left London for NYC, but ok :)
15:45:57 <mihalis68_> seems very hard to get
15:46:21 <mihalis68_> if we get 48, that will be the biggest for several, so it's ok
15:46:28 <emccormick> true
15:46:46 <emccormick> I'll stand in the corner if it means one more new person gets in
15:46:49 <smcginnis> Yeah, it will be a good problem to have if we need to scramble to find more space.
15:46:54 <emccormick> or update etherpads from the pub next door
15:47:01 <smcginnis> ;)
15:47:07 <mihalis68_> oh yeah, I also have to kick the people who will provide the registration web site
15:47:10 <mihalis68_> since we have to make that
15:47:13 <emccormick> (it's London so I'm sure there's a pub next door)
15:47:33 <emccormick> yeah sooner the better on that one
15:47:41 <mihalis68_> #action mihalis68_ to initiate getting the registration site for London 2020 up and running
15:48:18 <mihalis68_> think we're done
15:48:19 <emccormick> it's the 8th / 9th right?
15:48:20 <mihalis68_> last call
15:48:27 <smcginnis> Good progress!
15:48:32 <emccormick> Wed / Thursday
15:48:59 <mihalis68_> 7/8
15:49:00 <smcginnis> Etherpad says 7th/8th.
15:49:08 <smcginnis> So Tuesday-Wednesday.
15:49:21 <mihalis68_> I just went back to the actual aproval ticket to make absolutely certain
15:49:44 <emccormick> kk
15:49:55 <emccormick> ok that's it for me then.
15:50:04 <emccormick> put a bow on it
15:50:09 <mihalis68_> thanks all
15:50:15 <smcginnis> Thanks!
15:50:24 <mihalis68_> #endmeeting