13:04:35 <spotz__> #startmeeting ops-meetup-team
13:04:35 <opendevmeet> Meeting started Tue Apr 19 13:04:35 2022 UTC and is due to finish in 60 minutes.  The chair is spotz__. Information about MeetBot at http://wiki.debian.org/MeetBot.
13:04:35 <opendevmeet> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
13:04:35 <opendevmeet> The meeting name has been set to 'ops_meetup_team'
13:04:42 <spotz__> #chair NilsMagnus[m]
13:04:42 <opendevmeet> Current chairs: NilsMagnus[m] spotz__
13:04:49 <spotz__> #topic Roll Call
13:05:15 <mihalis68> o/
13:05:36 <spotz__> #chair mihalis68
13:05:36 <opendevmeet> Current chairs: NilsMagnus[m] mihalis68 spotz__
13:05:53 <spotz__> #topic Call for Topics
13:06:11 <spotz__> #link https://etherpad.opendev.org/p/april2022-ptg-openstack-ops
13:06:46 <spotz__> Lookslike we're up to 12
13:08:04 <spotz__> I think the first tan was knikolla but not sure if he was the second tan. thejulia might have proposed the Gitops one
13:08:42 <spotz__> The others were carryovers fromt he other etherpad with better names or were added during the session
13:09:17 <spotz__> We have War Stories ther, Erik talked about putting that in the Forum but not sure if he put it in when it got reopened. I know it wasn't on the original list
13:09:36 <NilsMagnus[m]> Well, nice. When is this "in one week"? Who's supposed to vote? DO we need to spread the word?
13:10:19 <spotz__> Later in the session Erik said we should leave it open longer, then like 3 weeks out we'll have folks add +1 to the topics they want
13:10:45 <spotz__> I was doing things more like a CFP then how we do it for meetups
13:12:10 <spotz__> We should probably email and tweet a few more times before putting a closing date for adding new topics and opening for voting
13:12:31 <spotz__> Though for a 1 day event we have a nice amount
13:12:42 <NilsMagnus[m]> Well, we could vote for 66% of our time/space slots and let the remaining 1/3 decide later. It's best of both worlds: Delegates can decide whether to come or not and we keep flexible
13:13:31 <mihalis68> I don't see any +1s at all, which makes me think the community hasn't really engaged with the topics, just individuals proposing topics they want to talk about
13:14:00 <spotz> Yeah we haven't mentioned selecting your favorites o anything just add topics
13:14:19 <mihalis68> I think this needs more time and more promotion. I should be coming back up to speed soon. Two weeks ago I had covid and last week was needing a big nap every day just to get through the day, but I hope to start contributing going forward
13:14:39 <mihalis68> I think we need more proposed topics and then an indication of popularity via +1
13:15:21 <spotz> Yeah that's kind of where we're at. My mental timeline was shorter then we normally use
13:15:26 <mihalis68> otherwise we risk single-issue people proposing things and then talking about them. We've had a couple of problems like that - people not understanding how this works and thinking if they get a topic on the slate, then they get to talk to the room
13:16:48 <spotz> I know the TC would really like folks to talk about their issues so we can look into what can be done to resolve them
13:17:20 <NilsMagnus[m]> Understood. Problem I see is that folks usually book their flight right now. If they leave on Summit-Thursday, they're just gone.
13:17:32 <mihalis68> the main pain point boils down to upgrades. We often get into that via surveying what versions of openstack those present are running
13:17:38 <NilsMagnus[m]> s/right/rights/
13:18:10 <spotz> NilsMagnus[m]: That's why I tweeted out and have sent the registration to Allison and Erin so we can get it public ASAP
13:18:49 <spotz> If htey know this is happening they'll stay even without a schedule
13:19:06 <mihalis68> there's no eventbrite (or similar) event set up yet I presume?
13:19:19 <spotz> Hopefully this week
13:19:24 <NilsMagnus[m]> okay, but would you go to an event/meetup without knowing what's going to be discussed there? I'd rather not ... ?!
13:19:29 <spotz> #topic Registration
13:20:25 <spotz> For a 1 day add on yeah. You're already there. TO travel to something just for it maybe not
13:20:45 <NilsMagnus[m]> Okay, then let's keep the topics open. Can we at least agree on a specific date (absolute, not relative)?
13:21:23 <mihalis68> it's a fair point for some general thing you'd want to know, but this is already themed as a meetup of openstack operators. I think those who have been to any of them previously know what kinds of things are discussed
13:21:36 <mihalis68> a specific date for ?
13:21:39 <spotz> May 1, May 15 for voting? Does that work for folks?
13:22:07 <mihalis68> are you suggesting locking down the agenda? We haven't needed to lock it down for ... well years
13:22:21 <mihalis68> you get a bunch of stuff up there, get +1s, see what's popular, go with that
13:23:04 <spotz> It's kind of a more organized unconference
13:23:16 <NilsMagnus[m]> yes, anything specific works for me. My folks keep always nagging: Is it still open (so I don't need to act now), when is the deadline. That's why I am in favor of early CfP deadlines and then have gentle extensions. But yes, May 1 or 15 works for me
13:23:58 <NilsMagnus[m]> It's not about locking. We're all flexible and agile, aren't we?
13:24:44 <mihalis68> so just a date for topic submissions, and then a date for +1ing them? So that we have a draft agenda that people can look at? That's reasonable
13:25:04 <NilsMagnus[m]> +1
13:25:21 <mihalis68> is mid-may too late? How about may 1, then one week for feedback? (+1 or -1)
13:25:23 <spotz> I think the dates are important for us mainly to make sure we're sending out communications. SO we leave it open but push for those dates to start +1ing, and stop pushing +1 so we can in the background have 2 weeks for a possible lineup
13:26:10 <spotz> I'm good with whatever dates we want. May 1 is like 2 more weeks though
13:26:56 <mihalis68> We could ask for topics in a weeks time and feedback two weeks time from now
13:27:15 <spotz> Ok sounds good
13:27:59 <mihalis68> Nils what do you think?
13:28:04 <spotz> #info Topics totally open until 4/26, voting until 5/10
13:28:55 <mihalis68> that's two weeks for feedback. I was saying one week. Topics 7 days from now. feedback 14 days from now
13:29:18 <spotz> #remove Topics totally open until 4/26, voting until 5/10
13:29:32 <mihalis68> not insisting, just trying to be clear. If you want to get the agenda drafted sooner, my suggestion is a week and then another week
13:29:54 <mihalis68> as nils says, people wait until just before deadlines to do ANYTHING
13:30:30 <mihalis68> it will be good if we can have the event link and a deadline for topics and a deadline for voting communicated this week
13:31:36 <spotz> I thought I had emailed last week, resent it on Friday. I'm sure we'll have it this week
13:32:31 <spotz> One question I do have is the registration fee, Where should it go? I know we'll need to get money to Frank for the shirts. Do we have an account? DO we have it all sent to 1 person who pays out whoever needs it?
13:33:16 <mihalis68> the ops meetups team never handles money. Thus in the past the foundation did the eventbrite and swag items and the former subsidised the latter
13:33:17 <spotz> Whatever we have left we can buy a round of drinks at dinner, etc. If we know we have money we can also order stickers
13:33:29 <spotz> Ok cool
13:33:48 <mihalis68> I mean maybe when Tom F did it he could deal with money, but he was a full-time foundation staffer at the time
13:34:13 <mihalis68> I certainly can't touch money for this, except perhaps picking up the breakfast (haven't got that cleared yet)
13:34:31 <spotz> So when we get closer we'll just have the shirt order info and hand it to them and Frank can pick them up
13:35:06 <spotz> If you can't I was thinking we could use any extra funds to pick something up from a backery
13:35:23 <spotz> bakery even
13:35:49 <mihalis68> I probably can, it's just we are currently working on a larger item which I'll email you about, can't say here right now
13:35:57 <spotz> Ok
13:36:15 <mihalis68> I'll try to get clearance to pay for breakfast by next week
13:36:34 <mihalis68> covid has messed so many things up - don't have a working amex corp card right now
13:36:59 <spotz> I just made sure on ticket prices we pay for anything we didn't plan for or that came up last minute. If no foundation folks are on site I'll pay and get reimbursed not worried about that
13:37:05 <NilsMagnus[m]> voting deadline: April 27, +1 encouragement: May 4, 2022? Fine with me.
13:37:50 <mihalis68> seems good to me
13:37:55 <mihalis68> emailed you amy
13:37:59 <spotz> #undo
13:38:35 <spotz> Got it:)
13:39:09 <spotz> #info Correct dates - voting deadline: April 27 encouragement: May 4, 2022
13:39:24 <mihalis68> I know I haven't done anything for this event yet, so how about I get the word out about these upcoming deadlines and also try and put in a few more proposed topics?
13:39:53 <spotz> Sounds good, I've just been trying to fill in the gaps
13:40:28 <mihalis68> understood. I wish erik were here. We kind of energise each other
13:40:37 <spotz> NilsMagnus[m]: Have you talked to the restaurant accross the street? I emailed them to see if they have a catering menu but never got a response
13:40:39 <NilsMagnus[m]> A question about the tickets: What do you think about a ticket for students/etc. who don't have a corporate sponsor for 0$, but we don't advertize this?
13:40:50 <mihalis68> ok, i'll do some tweets from the official account to get the deadlines out there
13:40:53 <spotz> I'm good for it
13:41:04 <NilsMagnus[m]> @spotz: Their menu is online:
13:41:07 <spotz> Diversity tickets:)
13:41:21 <mihalis68> the ticket price is normally minimal - like $20 - the purpose being a bozo filter, not really any revenue
13:41:35 <mihalis68> I think a student that is interested could afford that, no?
13:41:47 <mihalis68> or are you referring to travel?
13:42:14 <spotz> NilsMagnus[m]: Ok I was hoping they had a catering menu in addition to that
13:42:43 <NilsMagnus[m]> https://www.boccacelli.de/speisekarte/speisekarte.html
13:42:46 <spotz> I don't think we can do TSP ourselves. I put the registration at 25 eu FYI
13:43:12 <NilsMagnus[m]> (It's in German but basically they have what every Italian eatery globally offers)
13:44:02 <spotz> Yep that's the one I used to make our menu. My hope is to go by on Saturday and talk to them. I used google translate on it:)
13:47:55 <spotz> A couple salads, pizzas, pastas, and tirimisu to share
13:48:12 <NilsMagnus[m]> Well the Berlin standard for Meetups is that you count the number of participants, divide by 3 or 4 (depending on the pizza size) and then order this number of assorted pizzas (one type each if they're not willing decide themselves). Let them know that you want 40% vegan, and 60% regular. And that's it. If you're really into it, order a few large mixed salats on top, but my experience is that they're despised.
13:48:59 <mihalis68> No disrespect to pizza, but we managed to do a lot better than this in the past.
13:49:16 <mihalis68> we had a fully catered lunch in both nyc and london meetups that I helped run
13:49:24 <NilsMagnus[m]> The boccacelli pizzas are big, really big! 40cm/16in
13:49:29 <mihalis68> sandwiches, pasta, salads
13:50:37 <mihalis68> anyway, I think we have the main priorities agreed this week, would you agree? Finish off seeing the etherpad with topics, ask the community finish adding suggestions by april 27, and providing +1s to favored topics by May 4, and meanwhile see if I can get approval to get breakfast
13:50:53 <spotz> Yep
13:50:59 <NilsMagnus[m]> 'kay
13:51:28 <mihalis68> I've got to get ready for an important meeting in (... 9 minutes eep!) so can we finish here?
13:51:51 <spotz> Yep go have fun:)
13:51:58 <NilsMagnus[m]> Take your time,  grab a coffee, I'm fine!
13:51:59 <mihalis68> riiiiight
13:52:18 <mihalis68> ok thanks for keeping this thing alive. I'll try and wake erik up and get moving!
13:52:26 <spotz> And there's not one normal pizza on this menu:)
13:52:39 <spotz> Meet next week or in 2?
13:52:45 <mihalis68> aim for next week
13:52:51 <mihalis68> since it's a deadline now
13:52:52 <NilsMagnus[m]> ack
13:52:52 <spotz> Ok
13:53:03 <spotz> We'll need to email that out too:)
13:53:06 <mihalis68> do you want to hash end meeting or shall I? :)
13:53:13 <mihalis68> yes tweets AND email
13:53:15 <spotz> #endmeeting
13:53:16 <mihalis68> promise
13:53:30 <spotz> You better I changed nicks!
13:54:08 <spotz__> #endmeeting