14:00:24 #startmeeting Ops Meetups Team 14:00:33 Meeting started Tue Aug 9 14:00:24 2016 UTC and is due to finish in 60 minutes. The chair is fifieldt_. Information about MeetBot at http://wiki.debian.org/MeetBot. 14:00:34 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 14:00:34 anyone here for the ops meetups team meeting? 14:00:36 The meeting name has been set to 'ops_meetups_team' 14:00:55 hi 14:00:58 hi shintaro! 14:01:00 me 14:01:06 hi mihalis68 :) 14:01:11 hi! 14:01:25 it's also aprice :D 14:01:36 o/ 14:01:43 woo mrhillsman 14:01:45 so... we filled in most of the itinerary (fifieldt and I) 14:01:55 indeed 14:01:58 have people checked it out? 14:02:01 let me paste the random stuff - moment 14:02:05 Hello all, and welcome to season eight of the Ops Meetups Team meeting :) 14:02:09 NB: If you're new, or just idling in the channel, be sure to have read: 14:02:10 #link https://wiki.openstack.org/wiki/Ops_Meetups_Team 14:02:10 for background. 14:02:17 Check out our agenda items at: 14:02:18 # link https://etherpad.openstack.org/p/ops-meetups-team 14:02:22 As always: please write your name down on the agenda etherpad as a way of introduction, since we're a new crew. 14:02:22 Secondly, if there's something else burning to put on the agenda, please add it to that same etherpad. 14:02:50 #topic Review of action items from the previous meeting 14:02:56 #link http://eavesdrop.openstack.org/meetings/ops_meetups_team/2016/ops_meetups_team.2016-08-02-14.00.html 14:03:04 1/ fifield to followup with Erin about Lunch 14:03:12 lunch might be happening in the cafe - still TBC 14:03:20 2/ mrhillsman to email ops ML asking if anyone is around to organise/sponsor an evening event 14:03:24 done 14:03:31 3/ fifieldt to verify the room setup for Friday at barcelona isn't some weird square thing 14:03:36 done 14:03:43 4/ shamail to followup with aprice_ on AUC bits for ops and report back 14:03:44 done 14:03:49 5/ aprice_ to send a summary of the promotion discussion to the list 14:03:50 done 14:03:57 6/ mihalis68 (own goal) finish itinerary by next meeting 14:04:00 done-ish ) 14:04:01 ok 14:04:07 #topic August Meetup 14:04:10 over to you mihalis68 14:04:27 a big gap we have is not quite enough working group session topics 14:04:52 #link https://docs.google.com/spreadsheets/d/1EUSYMs3GfglnD8yfFaAXWhLe0F5y9hCUKqCYe0Vp1oA/edit#gid=1046944156 14:04:55 one more action item update - the UC confirmed the list of WG and Teams is done (even a couple of last minute "we are still here"s rolled in this week). Drafting the email to the leaders now 14:04:57 I asked for more on the operators mailing list 14:05:11 cheers VW 14:05:27 #info mihalis68 asked for more working group sessions on the ops ML 14:05:36 yeah, tend to agree with mihalis68 14:05:43 we didn't get as much agenda brainstorming this time 14:05:44 a second thing that hasn't progressed is evening event (mentioned above) 14:05:58 but we can ad-hoc that. ' 14:06:06 mrhillsman sent the email, yeah, but no noise so far 14:06:09 unfortunately 14:06:19 we also didn't schedule deployment tools - fiefieldt's observation is the sessions don't work 14:06:26 sent a few and did some direct contact 14:06:36 nice work mrhillsman! 14:06:41 think we might get some? 14:07:05 at this time no one has confirmed :( 14:07:21 no worries 14:07:32 do you think we need to aim for more a "collaboration"? 14:07:40 to share budgetary stress? 14:07:51 sent email to enterprise wg as well 14:08:00 will emphasis that 14:08:23 some other notes for people to understand how the itinerary settled : mirantis announced a big OS on Kubernetes initiative 14:08:42 with that I suggested that containerization of OS and OS on K9S would inevitably end up the same thing 14:08:47 collaboration that is in a follow up today 14:09:01 so that's the first main group session 14:09:17 #action mrhillsman is taking point on evening event comms, ask for help from fifieldt as needed 14:10:13 Bloomberg (my employer) has requested a Canonical rep to talk about packaging and that looks like it will happen 14:10:19 nice one 14:10:30 so we made packaging double length, so that the ubuntu bit has time and other distros too 14:10:43 autocorrect tried to make distros into distress - well quite! 14:11:34 correction - actually we did slot deployment (config management) tools in, but on friday first session, which fifieldt suggests can be a thinly attended session because of the social event previous evening 14:12:26 use that slot for an important topic that you want people who truly have something to contribute 14:12:29 I have fwded Saverio's notes about packaging to canonical. in brief operators sometimes must package and deploy fixes from upstream using canonical's tools, but there's no official documentation. They'd like confirmation of doing it right and are the docs helpful 14:12:42 mrhillsman, vw, shintaro - are you seeing the updated schedule spreadsheet? 14:12:44 any issues? 14:12:49 some of the best design sessions I've been to have been following the best party at the summit. Only those who REALLY wanted to be there came - hung over or not 14:12:59 lol 14:13:01 still scanning 14:13:05 stand-by 14:13:09 ^ 14:13:13 ok, maybe we should pause for another 2mins 14:13:16 scan away! 14:13:52 remind be what transition is again? 14:13:56 derp 14:13:59 don't remind me 14:14:02 I can read times - really 14:14:12 when the rooms switch to dual from single large 14:14:15 personally, I would like to see Craton session and NFV sesson in different time slot. both have quite number of interest. 14:15:21 agreed 14:15:23 ok by me! 14:15:27 let's just do this right now 14:15:44 someone able to edit the google doc? (I am on a computer where it is blocked right now) 14:16:03 the easy move would be to switch it with a day 2 session 14:16:17 WG6 day 2? 14:16:35 KAPOW! 14:16:51 thanks 14:16:51 perfect 14:16:52 put it next to that, ya 14:16:53 kewl 14:16:55 one thought : this shared spreadsheet method actually has a lot of method in it when tom explains it 14:17:11 we should capture it for the next victi... volunteer itinerary wrangler 14:17:16 +1 :) 14:17:24 shall we start an etherpad for that mihalis68? 14:17:28 yes 14:17:48 #action fifieldt/mihalis68 to start an etherpad to explain the agenda wrangling etherpad a bit more 14:17:56 ok, so on agenda 14:17:57 I actually see a lot of cool stuff in these tools, ether pad, eavesdrop, but it's a bit non-obvious 14:18:11 indeed 14:18:16 mihalis68's email has gone to the list asking for more sessions 14:18:21 which we do need 14:18:24 quite light on WGs 14:18:36 I just got an email from Sean Dague of nova fame 14:18:41 and he said he'd be up for something 14:19:35 nova is a large topic 14:19:57 yeah 14:20:01 and of general interest 14:20:07 yes nova cell v2! 14:20:08 so perhaps we just mark a slot "Sean Dague" 14:20:12 ha ha 14:20:14 that's honest 14:20:21 I like the idea of hearing about cells 14:20:29 I can ask Sean what he's up for if you like 14:20:31 cells V2 would be good 14:20:34 I am terrified of enormous clusters and we want to go cellular 14:20:34 since I need to respond to him anyway 14:20:39 :D 14:20:53 #action fifieldt to ask sdague about running a session 14:20:55 Sean Dague (cells v2? other?) 14:20:58 but also, it was basically said "we'd love ops input, but don't have time" in a session in Austin 14:21:09 so, we could try to dig in to that 14:21:17 yeah, VW, working with ttx to fix that :) 14:21:48 sdague for WG6 and 7 day 1? 14:21:54 well, it's worth finding out if/how the OPs community can help 14:22:06 but yeah, let's give sdague some time 14:22:08 good stuff 14:22:20 ok 14:22:24 anything else on the agenda? 14:22:34 since I know aprice has some updtes on promotion 14:22:40 the NYC agenda, that is 14:23:03 We were inconclusive about the big data suggestion 14:23:13 it's a proposed general suggestion 14:23:26 general session suggestion 14:23:52 anyone have strong feelings either way? 14:24:34 I personally am starting to support a SPARK community on our openstack clusters, but we don't interact much. If our clusters scale and work, they get on with it 14:25:01 so personally it's not a thing for me to talk about at the meet up, since those are our goals anyway 14:25:32 I'm going to venture a "no, not much interest" for that, then :) 14:25:35 it did seem kinda nebulous as a proposal 14:26:02 ok we'll mark that one red, rejected 14:26:44 My guess is filling in most of the agenda only late yesterday has left little time for people on this chat to have a lot of feedback. 14:26:51 is that accurate? 14:27:09 seems like it 14:27:22 let's hear about promotion then? 14:27:27 excellent 14:27:28 enterprise wg is interested, no specific topic yet 14:27:29 awesome 14:27:38 #topic Promotion Update 14:27:42 aprice, over to you! 14:27:57 so per last meeting, the Foundation team sent a reg email to the following groups: 14:28:08 interested in agenda slot that is...i digress 14:28:29 1) previous ops mid cycle attendees 2) previous Summit attendees that indicated ops 3) user survey respondents with large deployments 14:28:35 and I sent a reminder to the ops ML 14:29:07 wooohoo 14:29:14 the registration needle moved a little, but with previous event registratoin history, they will flood in at the last minute, so I do recommend that we just send a reminder email to the ops ML again this week (I am happy to take that on) 14:29:33 but still want to emphasize the overall style of the event to prevent confusion and expectations 14:29:50 we came up with a statement of recommended attendees months ago 14:29:57 I could dig that up 14:30:04 aprice, do you remember how many weeks/days out the reg ramped up for past events? I can't remember myself how late it took off 14:30:14 it's operators mostly, and if there are vendors who are also operators, they should wear their operators hat 14:30:27 I don’t recall, but I can easily look at that today. 14:30:50 and I think that now that we are charging, even though it’s a small fee, it is getting folks who are committed to going, preventing the high percentage of no shows 14:31:06 which is great for us, ya 14:31:20 indeed 14:31:32 agreed 14:32:14 agreed 14:32:24 agreed 14:32:30 :) 14:32:41 thanks for the brilliance aprice 14:32:41 mihalis68: if you want to send me that list, I am happy to send the information that we sent to previous groups. 14:33:20 aprice, can I mark you down as an action to send the reminder email, or would you like one of us to do that? 14:33:28 sorry, it was just a statement of who should attend by classification 14:33:36 fifieldt_: I can do it 14:33:42 oh gotcha 14:33:54 #action aprice to end a registration reminder email in a week or so (or whenever aprice thinks is appropriate) 14:34:00 https://www.irccloud.com/pastebin/CqCO84rV/ 14:34:17 thanks mihalis68 14:34:31 any further updates on promotion? 14:34:55 this reminds me, Patricia Dougan said her company OneOps would love to talk about what they do. I don't know what they do and it seems like this might be more vendor-y 14:35:14 it was in an email to the people who wanted to be involved in the final fettling of the agenda 14:35:15 isn't oneops the Walmart tooling 14:35:16 yeah, is OneOps like an internal tool they use, or a product? 14:35:19 similar to Craton 14:35:20 anyone know more? 14:35:22 ah ok thanks 14:35:26 which they are involved in 14:35:30 it is vendory unfortunately 14:35:35 yeah? 14:35:38 * VW needs to confirm with the craton folks 14:35:53 yeah so that doesn't fit the spirit of this event 14:36:01 no fifieldt_ that’s it from me 14:36:02 correct 14:36:10 thanks aprice! 14:36:23 well, and there is a breakout session conveniently moved for them to be a part of :D 14:36:26 #topic August Meetup 14:36:40 ok, so is there anything omre for NYC we need to organise today 14:36:41 ? 14:36:53 VW ? 14:37:06 which breakout could OneOps fit in? sorry, I'm slow today 14:37:11 craton, mihalis68 14:37:20 both are fleet management approaches 14:37:27 and I'm almost certain walmart is part of the project 14:37:39 anywho - I'm good with August for now 14:37:50 are we making the Craton session a general fleet management session then? Sorry I am not familiar with it 14:37:50 fifieldt_: ^ 14:37:59 cool 14:38:00 no, leave it as is mihalis68 14:38:16 I'm just saying that's a better place for them to be then trying to pitch their thing 14:38:22 but I'm afraid I confused things 14:38:23 ok, shintaro - is NYC making you happy at the moment? :) 14:38:25 craton is for openstack though 14:38:26 ignore me 14:38:35 vendor neutral 14:38:40 fifield_: yes 14:38:45 haha, ok :) 14:39:13 #topic The Future 14:39:31 shintaro, is there any "big picture" topic that is a good one to discuss? :) 14:39:44 eg from https://wiki.openstack.org/wiki/Ops_Meetups_Team#Approach 14:40:01 just trying to make sure these meetings always think about the future as well as the immediate 14:40:04 if shintaro doesn't have an idea 14:40:20 I'm curious how "integration with the feedback loop, participation from developers" is evolving with the shift in summit format 14:40:31 yes, it's of course open, I'm just picking on shintaro since I know he is quiet sometimes :) 14:40:33 sorry shintaro! 14:40:55 I'm planning to propose Tokyo for the next one after Barcelona, but need finalize 14:40:57 we have more of a process in this meet up, but a bit more is needed INMHO 14:41:02 i did feel a lil unworthy for a moment 14:41:15 sorry mrhillsman :) 14:41:27 shintaro, that sounds great :) 14:41:29 we crowdsourced global location and itinerary items 14:41:40 I'm all for getting ahead, shintaro 14:41:57 * VW thinks we should follow back up with BestBuy about next summer soonish 14:42:02 +1 14:42:04 nice 14:42:13 I have a bunch of friends moving out to west coast 14:42:13 I did get a reply from BestBuy who offered support in general 14:43:00 ok, so do we want to talk about the upcoming events as per regional rotation now, or maybe immediately after NYC to see how that went? 14:43:06 there is also the more near-term issue of who will put together operators stuff for Barcelona 14:43:14 right 14:43:20 ^ 14:43:20 "Team Barcelona" 14:43:34 and so we called out barcelona in the feedback session end of day 2 14:43:50 which is not far off but we have ... ^ 14:44:25 OK, so it seems we have 3 topics 14:44:35 1. regional rotation - gettin ahead on future events 14:44:41 2. Barcelona planning 14:44:44 3. feedback loop 14:44:55 preference? 14:45:20 2 14:45:41 3 probably needs more time. I'm good with 2 14:45:56 shintaro you think you'll know more by the next meeting? 14:45:57 2 14:46:08 ok, seems like 2 14:46:33 VM: yes, but maybe by NYC I guess 14:46:48 so, practically, I was thinking that the BCN event would be organised quite similarly to the NYC event. What do you think the main differences are between ops stuf at midcycle and ops stuff at summits? 14:47:17 more free stuff from $$$ vendors? :) 14:47:27 devs are there 14:47:36 very good point 14:47:43 i also think past summits can help shape 14:48:27 maybe spot some trends or where we were to where we are and help shape where we going approach? 14:48:29 so, indeed I think 'devs are there' is one of the bigger differences 14:48:38 it means that the sessions are generally much more focused on feedback 14:48:54 I think a larger percetage of members from various working gorups/teams are also present 14:48:54 and we try and get in touch a lot more with devs to find out if they can run sessions 14:49:03 that's also a good point VW 14:49:06 since more spend their travel dollars on summits than mid-cycles 14:49:15 +1 14:49:30 we should also note that there is some space for WGs that is outside of the ops meetup remit 14:49:46 this summit, for the first time, that space is being properly organised by the user committee 14:50:08 oh? 14:50:09 you'll probably see a greater variance in operator experience at a summit as well 14:50:36 good point yankcrime 14:50:38 that is a good point too, yankcrime 14:50:49 so we need to make sure we have sessions at different experience levels 14:50:56 although, I wish we could figure out a way to route the less experienced through a mid-cycle first 14:51:04 #info difference at summit: 1. devs are there 14:51:05 such a great way to get better connected to the ops community 14:51:12 #info difference at summit: 2. more WG members present 14:51:20 #info difference at summit: 3. WG rooms are organised differently 14:51:32 #info difference at summit: 4. different ops experience levels 14:51:55 right, having "friends" at the summit makes a huge difference 14:52:11 maybe there's a way we can achieve similar objectives in another way 14:52:14 maybe more show-and-tell type sessions at a summit ops meetup, an opportunity for those people who are just starting out on their openstack journey to glean real-world experience from other seasoned operators 14:52:25 we do have lightning talks 14:52:45 right, yankcrime, so this time what we've done in BCN is put the lighning talks over in the "main" conference 14:52:52 which will get more audience 14:52:58 nice, good to see 14:53:04 we should make sure that session is also used to educate about how to participate in the ops community 14:53:07 (haven't been keeping up with the barcelona summit stuff tbh) 14:53:18 this is relatively new/hidden info yankcrime :) 14:53:46 cool, so it's not necessarily just my ignorance then ;) 14:53:52 I have a slightly different view - and I know I'm the minority - but I selfishly want about 80% of the Ops time in the main summits to be for work 14:54:05 and leverage the mid-cycles for more of the networking/best practice bits 14:54:09 but that's me :) 14:54:41 It does seem to end up a bit more that way - - by session number, summit a lot more focused on the software than the ops war stories 14:55:03 yeah 14:55:10 I think that's good 14:55:14 but I get what you are saying 14:55:24 we always want to help people learn how to engage 14:55:33 that's why I think the WG/Team intro will be good 14:55:39 +1 14:55:50 fifieldt is the intent to move ops sessions at the Summit to be more crowd-sourced too, as we've managed to do a bit with this mid-cycle in NYC? 14:55:58 indeed mihalis68 14:56:08 unless you'd suggest differences? 14:56:09 a little bit of work on having a process would help 14:56:14 I hate heavy process 14:56:26 but a bit more than we had for this one seems important to me 14:56:49 thinking a submision of mroe than just session names? including a 1-line abstract as well? 14:56:52 for example, I think the process needs a benevolent dictator, because merely trying to get consensus on every decision doesn't work 14:57:22 yes, a little bit more detail on the suggestions would be very good 14:57:35 i thought fifieldt_ was that 14:57:45 I'd be in favor of that - sometimes in the past looking at the session titles I had no idea what the session was about 14:57:56 tom is the default B.D. 14:58:13 but he's done it a lot and stated in Austin the desire to move it more into the community. Is that accurate? 14:58:22 yeah :) 14:58:26 i think a good balance/mix will work well 14:58:34 it's me for NYC, but I only realized late 14:58:41 dynamic duo? 14:58:59 (2 mins left) 14:59:15 it is true that fiefieldt ended up helping a lot, so if someone wants to volunteer to be BD for barcelona they would not be alone 14:59:29 I'm game to help with that 14:59:32 are we going to lock down the ops meetup team roster? 14:59:55 it's designed as an "open team" assuming people will come and go 15:00:10 eg as we're organising an event in $CITY, more people from $CITY might be in 15:00:11 it's very open and very loose 15:00:22 suggestions? 15:00:28 well we over time? 15:00:36 unfortunately, yes 15:00:40 I will make suggestions to mailing list via email 15:00:43 i suggest we structure that 15:00:45 maybe we can think about this and add it to the agenda for next week too 15:00:46 ML 15:00:50 as most recent victi... volunteer BD 15:00:52 agreed 15:00:53 fifieldt_ : I agree 15:01:01 ok, great 15:01:05 well, thank you all sincerely 15:01:07 cool 15:01:09 it's been a pleasure 15:01:10 and you tom 15:01:16 thank you 15:01:17 great stuff everyone 15:01:19 and I bid you a great $TIMEOFDAY 15:01:21 +1 15:01:24 #endmeeting