14:00:13 #startmeeting Ops Meetups Team 14:00:14 Meeting started Tue Sep 27 14:00:13 2016 UTC and is due to finish in 60 minutes. The chair is fifieldt. Information about MeetBot at http://wiki.debian.org/MeetBot. 14:00:15 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 14:00:18 The meeting name has been set to 'ops_meetups_team' 14:00:31 Hello all, and welcome to the Ops Meetups Team meeting :) 14:00:31 NB: If you're new, or just idling in the channel, be sure to have read: 14:00:34 #link https://wiki.openstack.org/wiki/Ops_Meetups_Team 14:00:34 # link https://etherpad.openstack.org/p/ops-meetups-team 14:00:37 for background. 14:00:39 Check out our agenda items at: 14:00:42 As always: please write your name down on the agenda etherpad as a way of introduction, since we're a new crew. 14:00:45 Secondly, if there's something else burning to put on the agenda, please add it to that same etherpad. 14:01:08 Is VW around? 14:01:16 he is 14:01:23 and bad at watching clocks 14:01:25 :D 14:01:26 hola 14:01:37 I saw some work being done in the BCN spreqadsheet, may that have been you? 14:01:40 also: hi :) 14:02:16 #topic Check progress on etherpad - https://etherpad.openstack.org/p/BCN-ops-meetup 14:02:24 no, I haven't done a lot, let me look 14:02:26 anyway, how is BCN agenda brainstorming going? 14:02:49 #link https://etherpad.openstack.org/p/BCN-ops-meetup 14:03:16 I did add proposed items to docs from etherpad 14:03:43 ah, it was you shintaro 14:03:47 thank you so much! 14:04:00 so, from the organisation aspect 14:04:09 we're basically out of time to continyue agenda brainstorming 14:04:13 we need to make an agenda ASAP 14:04:14 I added my self as moderator volunteer as usual 14:04:32 the next step was as shintaro has done - take the etherpad and then make a list of the sessions that have been proposed 14:04:36 we then select the sessions 14:04:40 and allocate them to the schedule 14:04:51 I saw some items proposed to general session could be working session, like Telecom/NFV 14:05:20 sounds good 14:05:21 right - it seems (like as ususal) people have just listed everything undert the one heading 14:05:30 got a lot more etherpad input than I expected 14:05:34 mihalis68 has some expertised on this agenda wrangling 14:05:45 I do? 14:05:47 :) 14:05:49 oops my bad, I didn't see the other section 14:05:51 for NFV 14:06:09 are we doing an intro session in the first slot ? 14:06:10 when we did NYC together, basically one person had a go on the agenda ... then a skype call ensues to bash out conflicts and other things 14:06:22 dc_mattj also knows this well :) 14:06:48 dc_mattj: purely for information - there will be a "Design Summit 101" in the first slot 14:06:49 the process is not sophisticated. I found the most +1s and took a stab at which room size 14:06:52 are we going to edit the google doc now ? 14:06:56 in the designs ummit, potentially 14:07:04 which is more on the dev side 14:07:08 but in the past was used for "both" 14:07:20 In the past, we also had a separate 101 for ops and one for dev, on at the same time 14:07:23 I can't actually get interactive on google docs here at the office unless I bring in a laptop and get off the corporate network 14:07:25 it didn't go down too well 14:07:37 so when you say first slot, you mean the Tue 11.15 - 11.55 ? 14:07:55 also for informatioin, If I recall correctly, VW was suggesting we have a slot that is all working group leads to explain their groups 14:08:02 +1 14:08:03 indee dc_mattj 0- the first slopt allocated to ops 14:08:03 yes 14:08:14 so, thoughts? 14:08:14 but I also want to get edgar in here next week 14:08:35 there are some "new"/different things going on with the User comittee it sounds like 14:08:42 and requires attendance for the WG leads 14:09:22 right 14:09:32 hei - I'm a bit new to this discussion - so, when we say for example we'll have a topic like OpenStack on Containers, does it mean we'll bring folks from the OpenStack-Ansible/Kolla teams to explain what they're doing or are we going to focus on the "Ops" aspect related to this? 14:09:46 hi mperazol ! 14:10:01 hi - newbie, so be patient with my questions :-) 14:10:04 very short answer: it depends on the room 14:10:09 newbies are awesome! 14:10:15 they don't have any bad assumptions :) 14:10:19 mperazol, I hope we'll get some of them anyway, but the session is more general on what's going on in the community 14:10:51 ok. I asked that because my team does have some experience in providing Ops for these topics 14:10:59 so fifieldt is that first session one that can be already allocated ? 14:11:05 ie. to design summit 101 ? 14:11:16 if I've understood you correctly 14:11:19 design summit 101 you won't find on our spreadsheet 14:11:27 ttx organises that :) 14:11:48 but if we want to hold off a first-session slot "just in case" we clear up something and need it 14:11:51 we can 14:12:07 mperazol: if you have experience on a topic you can add yourself at the bottom as a volunteer to moderate the session 14:12:07 right, but are you saying that is at 11.15 ? so we don't want to fill that slot ? 14:12:13 I'm confused ;) 14:12:16 excellent mperazol - looking forward to hearing all the things 14:12:29 dc_mattj: I am asking for your opinions :) 14:12:32 I find this planning the hardest yet 14:12:41 we are like a third track at a 2-track conference 14:12:42 summits are 3X size mihalis68 :) 14:12:47 @zioproto: I'll do add some stuff today and see what I could volunteer for 14:12:56 +1 to keep first slot open 14:13:12 so people can go to ttx's thing, or we can fill in at last minute 14:13:18 zioproto, mperazol I'd say it doesn't particularly matter if you're deep on a topic, it's more about keeping the discussion flowing 14:13:26 +1 mihalis68 14:13:39 so the next slot should be a popular one... openstack on containers received lots of +1 14:13:45 ok, so of the 11:15 - 11:55 slots ( 7 rooms in all) we will keep one of them open 14:14:01 I marked the spreadsheet accordingly 14:14:22 let's keep the meeting going 14:14:30 BCN session brainstorming to schedule oprocess 14:14:33 we need people to do this 14:14:37 who's up for it? 14:14:43 guys can anyone post the link to the spreadsheet ? 14:14:46 I am - just got a phone call at the moment 14:14:51 #link https://docs.google.com/spreadsheets/d/1EUSYMs3GfglnD8yfFaAXWhLe0F5y9hCUKqCYe0Vp1oA/edit#gid=803513477 14:14:52 https://docs.google.com/spreadsheets/d/1EUSYMs3GfglnD8yfFaAXWhLe0F5y9hCUKqCYe0Vp1oA/edit?pref=2&pli=1#gid=803513477 14:14:54 sorry zioproto ! 14:14:55 thanks 14:15:02 fifieldt, don't think I have edit rights on the doc 14:15:11 preferred gmail account 14:15:12 ? 14:15:32 ah sorry, just realised I'm using my other one - yes, the one I'm using right now - therealmattjarvis@gmail.com 14:15:44 I have rights from my dc account 14:15:58 ok, so, to claridfy what is going down - we probably need 14:16:08 1) one person to make a first attempt at an agenda 14:16:31 2) one to five people to have a skype call with person from #1 to fix up the proposal 14:16:40 3) one person to email the sample agenda to the ops ML 14:16:46 who volunteers for which number? 14:16:47 :) 14:16:59 I'm happy to work through a first agenda 14:17:17 I get number 2 14:17:18 you sure dc_mattj? 14:17:19 I'd like to attend the call on #2 too if you guys will have me 14:17:22 I can join the skype 14:17:23 my skype nickname is zioproto 14:17:25 I'm happy to do any 14:17:29 put me down for 2 and 3 14:17:42 wow. just like that, a team emerged ! :) 14:17:44 #action dc_mattj to make a rapid "first pass" BCN agenda 14:17:46 VW, I'll do first pass 14:18:02 sounds good 14:18:05 couple of quick questions though 14:18:05 thanks dc_mattj 14:18:11 i can do 2 and/or 3 14:18:20 we don't currently have any WG's 14:18:47 I know some of them that have been ops before have sorted themselves out eg. scientific 14:18:54 #action zioproto, shintaro, mperazol, mrhillsman, mihalis68 to join a skype with dc_mattj onces rapid "first pass" is done and make fix the agenda to be awesome 14:18:56 but do we have Large Deployments etc. ? 14:19:06 they handled that "differently" dc_mattj 14:19:17 dc_mattj: what is your skype nickname ? 14:19:21 and I'm not completely sure they will relate to this schedule 14:19:25 ok, so all the coloured sessions are basically available for general sessions ? 14:19:25 #action after the call, someone from that group to immediately email ops ML with draft agenda for feedback 14:19:29 on timing 14:19:35 it would be great if this could happen this week 14:19:42 fifieldt you forgot VW :) 14:19:48 oh, damn 14:19:50 zioproto, mattj-datacentred 14:19:57 #action fifieldt to remember VW 14:20:01 lol 14:20:02 lol 14:20:06 I can have a rough pass done tomorrow 14:20:14 awesome! 14:20:33 maybe everyone email dc_mattj with your emails and skype IDs using the address he posted above 14:20:37 of IRC message him 14:20:40 I submitted for some space for the telecom/NFV group but haven't heard back yet, just FYI 14:20:54 fifieldt, on the AUC and UX stuff, do we want to reach out to Piet and Shamail and see if they want to do anything ? 14:21:22 dc_mattj: priority is getting what we have suggested written into an schedule first I think 14:21:32 I think free slot availabioluty should be easy after that 14:21:33 yeah? 14:21:40 I'm not seeing a topic on availability & health monitoring (e.g. nagios, zabbix, etc. and OS services like Monasca, etc.) - shouldn't we have something along these lines too? I could moderate if you think that's an interesting topic 14:21:41 and (as per lessons learned last time) taking those topics and fleshing them out more 14:21:43 k 14:22:01 mperazol: add to the etherpad :) 14:22:07 ok, doing that now 14:22:08 mperazol, logging and monitoring covers that 14:22:24 always a popular discussion 14:22:24 ok, anything more on BCN agenda that we need to cover in this meeting? 14:22:30 so - add as bullets there? 14:23:12 yeah, in https://etherpad.openstack.org/p/BCN-ops-meetup 14:23:28 mperazol, once we get everything in we'll add new ether pads for each topic, but for now you can add any subbullets to the main one 14:23:32 and we can transfer later 14:23:52 shintaro, how are you feeling about the process? anything we've missed? 14:24:12 mperazol that would fall under logging/monitoring 14:24:12 no, looks good 14:24:23 ok, add a couple of bullets there 14:24:23 mperazol: click on the icon with the people on the top right corner of the etherpad and add your nickname, so your contribution can be tracked under your name 14:24:33 ok, quickly moving on - feel free to add other agenda items 14:24:35 ok 14:24:36 #topic Confirm if Garbutt and/or others are willing to do a state of Nova 14:24:47 +1 14:24:52 having a hard time getting a hold of him 14:24:56 I guess this is related to dc_mattj's question 14:24:56 let me try again, now, actually 14:25:03 mperazol you can add more details under that section 14:25:11 it;'s a more general thjing -- once the draft agenda is done, "gaps" might appear 14:25:14 i could ask him right now 14:25:16 so we should alwasy keep that in mind 14:25:20 garbutt that is 14:25:25 asking as manby developer as you can is a good thing 14:25:28 I am mrhillsman 14:25:34 ok cool 14:25:35 think of your favourites and ping them 14:25:38 they are in a meeting 14:25:53 Is there anyone who wants to talk more about this agenda item? 14:25:57 configuration management I suppose means ansible, puppet, salt, etc. right? 14:26:09 i'm good fifieldt 14:26:09 yessir 14:26:11 mperazol: yes 14:26:30 #action VW is pinging tuba 14:26:38 #topic Revisit confusion on WGs 14:26:55 who wants more confusion? 14:26:58 sweet 14:26:58 :) 14:27:15 * VW is thoroughly confused on this one 14:27:39 +1 14:27:49 Short: 14:27:50 and dont know a lot about the Working Groups. What are we talking about ? 14:28:01 rename action revisit and lessen confusion on WGs 14:28:03 If you are a WG, you have a choice as to whether you're part of the ops meetup or not. 14:28:12 if youre an ops focused WGW 14:28:23 zioproto: https://wiki.openstack.org/wiki/Governance/Foundation/UserCommittee#Working_Groups 14:28:36 #link https://wiki.openstack.org/wiki/Governance/Foundation/UserCommittee#Working_Groups_and_Teams 14:28:45 There is a long backstory here 14:28:52 if you are interested, feel free to contact me offline :) 14:29:16 For the purposes of this group, we just need to wrangle the space we have for the content we have 14:29:41 also, our space is nice :) 14:29:56 on that note, though, fifieldt - you still want me to get edgar to join here next week? 14:30:08 edgar being here is always a good idea :D 14:30:27 Also, this confusion won't exist in Boston :) 14:30:30 cool 14:30:51 but more on that when I have ideas to propose on what confusion to replace it with 14:30:54 :) 14:31:10 more? 14:31:44 moving on in .... 3 .... 14:32:17 that's a long 3 14:32:22 #topic Talk a little about next midcycle 14:32:22 hee hee 14:32:29 I had trouble counting :( 14:32:34 hehe 14:32:43 so, midcycle! 14:32:45 exciting 14:32:49 do tell! 14:32:51 where do we begin? 14:32:53 fifieldt: I had some email exchange with enter.it in Milano 14:33:04 they are really interested in hosting it 14:33:33 the geo-region should oppose boston, right? 14:33:49 pinning down location is probably best yes? any other options on the table? how long do we want to wait to set on a location? 14:33:50 Also Tokyo would be a candidate 14:33:50 for the travel fairness goal I think 14:34:11 +1 for Milan 14:34:24 yes I think the rough process is consensus on acceptable general regions, then appeal for proposed sponsors 14:34:40 if I'm right, then italy does seem suitably far from boston? 14:34:43 so how about we get ahead of ourselves with this and put out a call for hosting now for the mid cycle 14:34:53 then we'll not be running to catch up 14:35:03 for reference, last time we talked about this, we wrote some stuff: 14:35:07 #link https://wiki.openstack.org/wiki/Operations/Meetups#Date_and_Region_selection 14:35:12 we need to get these things overlapping with the organisation if we don't want to be in total panic mode for each one 14:35:15 dc_mattj: this seems sane 14:35:22 I specifically exchanged emails with Mariano Cunetti, that did also a presentation in Manchester. He wants to host but he is confused about what to do. People from enter.it will be in Barcellona, we can ask them what is their plan exactly 14:35:44 I know Mariano very well, I can also talk with him separately 14:36:12 what kind of stuff do we need for a "call for host"? 14:36:14 but I propose lets go to the list first 14:36:19 see if we get any takers 14:36:29 dc_mattj: I will add you in Cc: to our next email exchange and I will switch language to English :) I was thinking of sending to him the log of this IRC meeting 14:36:41 this is a shorter cycle as well 14:36:43 zioproto, k 14:37:09 is there a general assumption of europe for this one? or is it simply !NorthAmerica? 14:37:11 I think we should put out a call for both the next Mid-cycle AND the one after that 14:37:13 from what i heard/hear 14:37:17 or we are never going to get ahead 14:37:31 +1 14:37:33 so what do we need to put out a call? 14:37:34 why don't we start from !NorthAmerica and see what we get in terms of offers to host ? 14:37:37 when would the next midcycle be? this year? 14:37:53 early next year I believe 14:37:53 we need a volunteer to post to the ML 14:37:54 yes - if we can decide on approximate dates 14:37:57 I'm happy to send an email 14:37:58 we probably need to provide enough information for people to be able to determine whether they can host or not 14:38:09 so we should be able to decide that now right ? 14:38:11 since not everyone knows what an ops midcycle is 14:38:19 dates I mean 14:38:48 do we have a generic page somewhere that defines what a ops midcycle is ? 14:38:48 Week of Feb 20 is Ocata relase and PWG meetings 14:38:51 Bloomberg got a rough idea of what dates were desirable from this group I believe, and then we booked a venue and came back and proposed both venue and specific dates 14:38:55 Traditional: Feb/March && August 14:38:59 ok, so ML post needs to outline what the ops mid cycle is, what is required in terms of space/sponsors etc, and what the approx dates are 14:39:09 I can write this email, happy to 14:39:31 a word of caution - people can sometimes get excited and just book things without "approval" :) keep eyes out if you see this 14:39:36 and solve with education 14:39:46 feb/march, !NorthAmerica, here is what the process is at high level 14:39:52 perhaps we should start a tradition and get the person who last hosted to set up the next victim ;) 14:40:12 ha ha, guess it's me either way then 14:40:14 seems reasonable 14:40:25 alright action on me for that 14:40:31 at least you can now talk with some certainty about what's involved 14:40:50 the fame, the free jet rides? 14:41:00 #action mihalis68 to write up a call for hosts experssion of interest 14:41:12 mihalis68: I'm happy to review and be a sounding board if you want 14:41:21 great, yes please! 14:41:27 cool 14:41:29 mihalis68, same here 14:41:50 #action dc_mattj to do mihalis68's laundry and dishes 14:41:55 lol 14:42:08 Are there any other topics about the next midcycle we'd like to discuss? 14:42:29 one thing I would add is that we don't necessarily need someone to pay for everything, ie. we can raise external sponsorship if needed 14:42:36 right 14:42:45 might be a bigger ask for some of the smaller companies if they think they've got to pay for it all 14:43:05 If we do it anywhere in Europe 14:43:08 it might be wise 14:43:09 Oh that reminds me, one request FROM us (Bloomberg) are there any good photos of bloomberg employees speaking at the last one 14:43:11 ? 14:43:24 that sounds like a very important request 14:43:29 to do it in the same week of FOSDEM (a lot of openstack content), so people flying from far away can see two events 14:43:32 our marketing folks wanted some stuff out of that event 14:43:38 the registration fee. should we still charge $20? was that effective? 14:43:42 can everyone quickly search their photos for mihalis68 14:43:43 I believe so 14:44:16 this pains me (to ASK for photos of myself). Normally it's 'no, thanks, I'd rather not see them' 14:44:19 anyway 14:44:28 registration fee worked I believe 14:44:34 sorry, I wrote my last sentence in three lines and it was confusing. Because it is a two days event try to put it close to another event for the advantage of who travles from far away. For EU the FOSDEM is a good candidate, for Japan I dont know 14:44:39 nobody mentioned feeling there were freeloaders 14:44:40 shintaro: I can confirm the fee has helped the "no show" rate greatly, and also kept away anmy "freeloaders" who weren't really interested in the content 14:45:05 mihalis68 fifieldt: thanks then we should continue 14:45:27 however, I believe we should configure it so there are no "hidden" taxes or charges 14:45:37 so actually $20, rather than $21.19 14:46:32 any other topics regarding the next midcycle? 14:46:39 One question. was that fee used for the venue? 14:46:56 of coffee? 14:47:04 it was $22.09 for, which makes me think it is a complex thing depending on location, so maybe not easy to lock down to a single price 14:47:14 The fee ended up being put towards venue hire for the party 14:47:23 any comment on this topic of putting the mid cycle close to another openstack or opensource event ? 14:47:24 oh very good, wasn't aware 14:47:34 anyone think is reasonable ? 14:47:46 I agree that if it's possible it is very good for the attendees to get more value from their travel 14:47:47 but, tbh, there is probably money left over from the fee 14:48:13 I think the fee should probably 100% go toward the event :) 14:48:24 @zioproto +1 for colocating next to an existing event 14:48:32 indee mihalis68, so we choose an appropriate price for the venue 14:48:42 it would be a little bit off-putting if the entrance fee became a beer/food fund, however 14:48:43 I stress this because for me it is very difficult to get approval to travel to Japan just for two days 14:48:52 I think that holds for many 14:49:09 but if I can make an agenda of 4 days that sounds much better 14:49:13 oh... 14:53:06 ok, 10 minutes to go 14:53:07 anything further on mid-cycles? 14:53:07 I'd suggest we don't rat hole too much on this at this point until we have some possibilities on the table ? Main thing I think right now is to have an approx date 14:53:07 right, we have our action item 14:53:07 based on shift in summits, fifieldt 14:53:07 would the following mid-cycle still be Aug 14:53:07 anyone know of other events that might be appropriate to organize next mid-cycle nearb/just after/just before? 14:53:08 or do we need to start thinking about adjusting dates in the future 14:53:08 yeah, VW - summits are basically in the same place as before 14:53:08 groovy 14:53:08 it was the release cycle that changed around the summits 14:53:08 (since we kinda already have $$$$ bookings) 14:53:08 good point 14:53:08 #topic Announce of small NREN operators meetup event 14:53:08 mihalis68: http://cfgmgmtcamp.eu/gent-2017/ this is another one that could be interesting if you have to fly to Europe 14:53:08 #link https://eventr.geant.org/events/2527 14:53:08 yes 14:53:08 zioproto: any words? 14:53:08 sure 14:53:08 NREN stands for National Research Education Networks 14:53:09 we are public cloud providers 14:53:09 for universities 14:53:09 we have stress to have openstack available with SAML Shibboleth setups 14:53:09 I have to mention that config management received spirited comments almost rising to hostility in the NYC event 14:53:09 lots of comments along the lines of "there's nothing more to say" 14:53:09 we organize this small event before barcelona 14:53:09 anyone interested in Federation topics 14:53:09 is welcome 14:53:09 so "joining" with a cfgmgmtcamp isn't obviously a win perhps 14:53:09 The agenda looks nice: 14:53:09 #link https://docs.google.com/document/d/1ZevFuLbumCzf1kmdBy-WkeyjWBG3PfJCuaidTcYkBb8/edit 14:53:09 thanks for sharing zioproto ! 14:53:10 we would like to do a two days sprint and prepare some output for the UserCase working group 14:53:10 I'll have to go read more about it 14:53:17 I actually have an ongoing interest in those tools 14:53:32 sounds excellent 14:53:39 moving quickl;y on ... 14:53:44 #topic BCN lightning talks 14:53:52 we have a problem 14:53:59 only 1 lightning talk was submitted 14:54:22 is it restricted to "war stories"? 14:54:30 not at all 14:54:39 I could speak about the Ops integration framework we're going to open source then 14:54:39 architecture show and tell 14:54:42 interesting feature 14:54:57 feel free to propose 14:55:04 I'll add to the wiki then 14:55:05 I was looking for a more general solution :) 14:55:20 Think we juist need to send a separate mail to ask for lighting taslks? 14:55:35 I susp[ect people have ideas, they just didn't scroll down enough 14:55:36 is this back on BCN? I assume it must be? 14:55:41 BCN yup 14:56:04 we have 80 minutes worth of slot time for them 14:56:07 anyone else have been doing deployments of Ops on top of openstack here? would be interesting to see other production scenarios 14:56:07 I'll do that second email too if you like 14:56:19 * fifieldt sighs 14:56:21 thanks mihalis68 !! 14:56:31 I think they are fun and easy to commit to 14:56:33 #action mihalis68 email ops ML to rouse support for lghting talks 14:56:40 you may want to consider a new etherpad 14:56:47 agreed 14:56:47 and I agree it might just be people not seeing that category 14:56:55 everyone ok with separate ether pad? 14:56:58 something like https://etherpad.openstack.org/p/BCN-ops-lightning-talks ? 14:57:15 you just made that :) 14:57:30 alright seems not objectionable 14:57:40 thank you sir 14:57:54 * fifieldt wishes it mwas easier to ship beeer around the planet 14:58:00 ok, 3 minutes left 14:58:05 #topic Aall other business 14:58:08