14:00:15 #startmeeting Ops Meetups Team 14:00:16 Meeting started Tue Oct 18 14:00:15 2016 UTC and is due to finish in 60 minutes. The chair is fifieldt. Information about MeetBot at http://wiki.debian.org/MeetBot. 14:00:18 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 14:00:21 The meeting name has been set to 'ops_meetups_team' 14:00:21 anyone up for the ops meetups team meeting? 14:00:28 yep 14:00:30 \o 14:00:30 hi 14:00:33 NB: If you're new, or just idling in the channel, be sure to have read: 14:00:36 #link https://wiki.openstack.org/wiki/Ops_Meetups_Team 14:00:38 Check out our agenda items at: 14:00:39 # link https://etherpad.openstack.org/p/ops-meetups-team 14:00:41 for background. 14:00:47 As always: please write your name down on the agenda etherpad as a way of introduction. 14:00:50 Secondly, if there's something else burning to put on the agenda, please add it to that same etherpad. 14:00:55 anyone feel like chairing the meeting today>? 14:02:37 oh, I guess it's me? :) 14:02:42 ok then 14:02:51 #topic Past meeting overview 14:02:58 #link : http://eavesdrop.openstack.org/meetings/ops_meetups_team/2016/ops_meetups_team.2016-10-11-14.02.html 14:03:02 #link http://eavesdrop.openstack.org/meetings/ops_meetups_team/2016/ops_meetups_team.2016-10-11-14.02.html 14:03:12 so, VW confirmed the nvoa session at Barcelona 14:03:16 yep 14:03:20 call for mods hit the ops list 14:03:30 ops meetup was scheduled in barcelona 14:03:37 #link https://www.openstack.org/summit/barcelona-2016/summit-schedule/events/17413/ops-ops-meetups-team 14:03:42 ops meetups team meeting, rather ;) 14:03:47 ^^ add that to your agendas 14:04:04 and we are all at a high elvel of excitement, right? 14:04:14 high level of excitement*? 14:04:40 no? 14:04:43 wooty w00t WOOT! 14:04:51 that's more like it :) 14:05:05 looking forward to have beers with you guys in BCN :-) 14:05:12 mihalis68 also did some work on the mid-cycle CFP 14:05:23 but let's leave that discussion to agenda item #3 14:05:35 since I figure we can get rapidly through any remaining BCN issues 14:05:42 sorry - so much excitement - just in a simultaneous video meeting about the same summit this one is about :O 14:05:46 #topic Barcelona Ops Meetup 14:05:57 * fifieldt awards points to VW for m,ultitasking 14:06:10 same here VW 14:06:10 relevant links: 14:06:13 Agenda: https://www.openstack.org/summit/barcelona-2016/summit-schedule/global-search?t=Ops+Summit%3A 14:06:16 Etherpad: https://etherpad.openstack.org/p/BCN-ops-meetup 14:06:18 Planning spreadsheet: https://docs.google.com/spreadsheets/d/1EUSYMs3GfglnD8yfFaAXWhLe0F5y9hCUKqCYe0Vp1oA/edit#gid=803513477 14:06:19 so he's splitting his excitement between two meetings. still pretty darn excited 14:06:26 so, our big work for the past week has been moderators 14:06:34 you'll recall we weere pretty worried about it last week :) 14:06:40 but, the good news is: we did it :) 14:06:46 majority of the sessions have moderators 14:06:46 woot. 14:06:46 yep! 14:06:52 what's vacant? 14:06:54 congratulations 14:07:05 * med_ has no crystabl ball cheat sheet for seeing vacancies 14:07:07 so, med_ , all, if you open up the planning spreadsheet 14:07:18 the "bold" colour ones have moderators set 14:07:31 gotcha 14:07:40 to itemize: 14:07:47 ie, dark green is good to go? 14:07:53 yessir 14:07:53 but faded not so much 14:07:57 exactly' 14:08:11 HAProy, MySQL, Rabbit Tuning -- Clint Byrum signed up to do this but wants a co-moderator who knwos rabbit 14:08:13 I was looking for bold text last time you said that. 14:08:19 very poor on my part 14:08:36 Alt Deployment tech & ControlPlane Design(multi region) -- serverascode signed up, but would appreciate comoderators 14:08:47 So these 3 sessions are "safe" 14:08:47 * med_ needs to beat the drum for Lightning Talks via email 14:08:54 that would be great med_ 14:09:02 #action med_ to beat the drum regarding lighting talks 14:09:05 I sent a request for them I think a couple of weeks ago 14:09:11 These sessions should be cancelled: 14:09:14 how many more LTs do we need? 14:09:15 Fleet Management 14:09:19 Horizon 14:09:24 shintaro: maybe 2-3 ? 14:09:33 * fifieldt defers to med 14:09:46 is that due to lack of interest or moderators or both, fifieldt 14:10:11 Fleet management had 13 people signed up earlier in the week 14:10:14 Horizon had 8 14:10:20 so they're not the most popular sessions 14:10:21 fifieldt: ok I will keep looking for some more 14:10:31 but it's mostly due to having no moderator 14:10:46 also, thereis zero session content listed for either of those 14:11:00 I also found out that there's a Horizong feedback session in the Horizon dev track too 14:11:05 so maybe we can let Horizon die? 14:12:01 (also, hint: I added some more relevent sessions past Tuesday to our Agenda search term: https://www.openstack.org/summit/barcelona-2016/summit-schedule/global-search?t=Ops+Summit%3A ) 14:12:14 maybe "morph" it in discussing possible ideas for Ops-focused horizon extensions/changes? that would interest me 14:12:48 mperazol: that's basically what the session in the horizon dev terack is : https://www.openstack.org/summit/barcelona-2016/summit-schedule/events/16948/horizon-operator-and-plugin-author-feedback 14:13:03 I'll do a poll during lightning talks about how many ops use Horizon. 14:13:04 oh ok, guess I have to go to that then 14:13:09 that will be my lightning. 14:13:35 #starvote Should we cancel the Horizon ops session? Yes, No 14:13:39 #startvote Should we cancel the Horizon ops session? Yes, No 14:13:39 Begin voting on: Should we cancel the Horizon ops session? Valid vote options are Yes, No. 14:13:40 Vote using '#vote OPTION'. Only your last vote counts. 14:13:47 #Vote Yes 14:13:54 #vote yes 14:14:10 #vote yes 14:14:10 #vote yes 14:14:21 closing the vote in 30secs 14:14:30 #vote yes 14:14:58 last chance 14:15:14 #endvote 14:15:15 Voted on "Should we cancel the Horizon ops session?" Results are 14:15:16 Yes (5): shintaro, mperazol, tojuvone, mihalis68, fifieldt 14:15:23 ok, so, that session is gone 14:15:26 next up 14:15:36 #startvote Should we cancel the Fleet Management ops session? Yes, No 14:15:37 Begin voting on: Should we cancel the Fleet Management ops session? Valid vote options are Yes, No. 14:15:39 Vote using '#vote OPTION'. Only your last vote counts. 14:15:44 1 minute for the vote, please 14:15:54 #vote yes 14:15:58 #vote yes 14:16:00 #vote yes 14:16:08 #vote yes 14:16:36 10secs 14:16:52 #endvote 14:16:52 Voted on "Should we cancel the Fleet Management ops session?" Results are 14:16:54 Yes (4): tojuvone, mperazol, mihalis68, VW 14:17:04 ok, so those sessions were the only ones we needed to consider cancelling 14:17:10 We've also had one last minute request 14:17:13 from the Logging WG 14:17:16 for a working session 14:17:31 since we have spare slots, I propose we give it to them even though they didn't put it on the therpad? 14:17:36 what are your thoughts? 14:17:39 +1 14:17:42 was that via ronald bradford by any chance fifieldt? 14:17:52 rocky grober 14:17:56 k 14:17:56 but I think he is involved 14:18:07 so they didn't get the official WG slot? 14:18:10 i know ronald's been really keen to speak to more operators about our use of various logging capabilities 14:18:19 and why so many ops run with services cranked up to debug 14:18:21 well, we should sign him up as a mdoerator :) 14:18:26 +1 14:18:36 +1 14:18:37 yankcrime: sound slike you know him pretty well? 14:18:40 +1, interests me 14:18:41 +1 14:18:44 yeah we've exchanged a few emails 14:18:48 i'm happy to reach out to him 14:18:54 If I forward you this email from Rocky, could you reach out to him? 14:18:59 sure, no probs 14:19:10 sweet 14:19:21 #action fifieldt to email yankcrime regarding logging session 14:19:40 ok, are there any other barcelona related discussions? 14:20:26 I'l like to discuss host maintenance if possible 14:20:54 what do you mean by "Host Maint"? 14:21:00 ^ 14:21:09 It's in ops mailinglist 14:21:14 underlying computer hosting VMs or control plane? and all that jazz? 14:21:17 * med_ looks it up 14:21:28 http://lists.openstack.org/pipermail/openstack-operators/2016-October/011807.html 14:22:18 Just that might start a new service to host that. 14:22:31 so more of a dev thing than an ops thing 14:22:37 Had a session in Austin already for this related to Nova 14:22:37 I'm penning an email to the WG leaders today, fifieldt - sorry behind on that one - to get them to the meet the WG sessions 14:22:39 unless you are looking for usage uptake feedback 14:23:03 well, just like interest and what else could be there 14:23:08 kk 14:23:20 we do have slots ... 14:23:29 that's why ops 14:23:38 tojuvone: if its NFV related, you can put your agenda on the etherpad for telco/NFV session. 14:23:47 already kind of agreed with Nova 14:24:14 Origin from NFV yes, but like to have it for all 14:24:30 well, not sure it will get enough uptake buy-in to be its own session 14:24:38 I think it could happen in the Nova doubleheader as well 14:24:45 since garbutt has already weighed in 14:25:00 or on Friday 14:25:10 ok, so maybe in telco/NFV then. 14:25:46 This is quite clear on Nova side. No need to have that discussion. It is about starting to build new service 14:25:53 yep, definitely in friday's roundtable 14:26:07 Friday session is kind of open discussion so you can add you agenda there 14:26:16 ok :) 14:26:25 if we build a new service it should prob be more generic than for maint only, some kind of scheduling service 14:26:37 so we need a moderator for Friday? 14:26:40 tojuvone: does that conclusion get what you need? 14:26:46 its' non-bold atm 14:26:57 med_: damn your pedantry, sir :) 14:27:05 Friday is "informal" 14:27:08 so we don't do any organising 14:27:14 however, I did just make an etherpad for it 14:27:18 FRIDAY 14:27:19 https://etherpad.openstack.org/p/BCN-ops-informal-meetup 14:27:23 kk 14:27:28 mperazol: Need all this kind of information really. If to have more on it 14:27:33 * med_ is a documented Pedant and registered with the State. 14:27:58 thanks 14:28:13 tojuvone: in my experience, you will get a lot more people turning up to the friday session than if we asdd a last minute session on the agenda now, so it could work out well :) 14:28:21 but want to make sure you're happy :) 14:28:26 since Host Maint is important! 14:28:41 we should put some items on the friday agenda for the sessions that we are canceling elswhere 14:28:52 that way the topics can at least be touched on 14:29:05 good idea VW 14:29:11 ok, so we can doo that offline 14:29:17 are there any other barcelona conversations to be had? 14:29:31 * med_ put a brief note in the friday 14:29:37 but not the canceled sessions yet 14:29:37 beautiful! 14:30:15 and thanks for making it... I was struggling to find it before you did. 14:30:27 existence is key 14:30:40 ok, going once for Barcelona topics ... 14:31:18 going twice ... 14:31:41 it seems like we did a really good job organising this one :) 14:31:44 no last minute badness 14:31:47 very, very impressive!! 14:31:58 congratulations on that - it's a huge step 14:32:11 * med_ wonders if fifieldt is already in BCN.... 14:32:12 but, unless there's anything else to discuss for BCN, we move on: 14:32:13 with 5 days to spare 14:32:31 #topic Next Mid-cycles 14:32:41 med_: leaving THU PM UTC+8 14:32:47 so, next midcycles 14:32:53 mihalis68 wrote some fantastic stuff on the wiki 14:32:56 did anyone see it? 14:33:14 yep 14:33:23 shintaro, thoughts? 14:33:28 as a potential proposer 14:33:34 did it make your life easier or happier? 14:33:41 I know I proposed to put it there (and did so) but after putting it there I started to wonder if it would be better as its own page on the wiki 14:33:43 enough info, I guess 14:33:54 request a link if you have it mihalis68 or fifieldt 14:34:06 #link https://wiki.openstack.org/wiki/Ops_Meetups_Team#Call_For_Hosts 14:34:13 let's give everyone a moment to read 14:34:14 it's really good stuff 14:34:16 especially since that page has NOTOC so you can necessarily tell that there's this new thing on the end requesting proposals to host 14:34:38 in the meantime, shintaro may have some ideas on improvesments :) since this is the first time we're doing this 14:34:50 +1 on the looking for hosts writeup 14:35:28 I think we need on etherpad page to collect proposals and let the community see 14:35:56 or possibly two. one for Mar one for Aug 14:35:57 or do we discuss this within this team? 14:36:20 mostly this team I suspect 14:36:35 and then maybe a vote at the end to the broader 14:36:36 but, like, we need a way to "receive" a proposal 14:36:42 (but making it up as we go) 14:36:45 I think I see where shintaro is going 14:36:56 at the moment there isn't a nice place to store proposal write-ups 14:37:06 yes fifield 14:37:22 we obviously need some document to refer to during these meetings 14:37:28 agreed 14:37:31 if we do this we'll prob need an etherpad for each proposed meetup 14:37:43 so they can add their proposals in the right place 14:38:04 right - it could be quite long for one etherpad with :"all" proposals ... since there are a lot of details 14:38:27 so is it an etherpad with links to other etherpads (or even whatever format the proposer wants) ? 14:38:52 sounds great 14:38:55 seems reasonable, but we should request some mandatory info for each 14:39:34 is there not a way to leverage the talk submission tool? 14:39:47 don't really want anyone else to have to book the venue a year in advance and then eat it if the ops pick another meeting.... so I don't know that EVERYTHING should be mandatory. 14:39:56 I guess that's harder to let folks see all the submissions though 14:40:09 for reference, these were the details we collected last time: https://etherpad.openstack.org/p/ops-meetup-venue-discuss 14:40:30 so that might do for the "mandatory questions" side of things? 14:40:42 (20 minute warning) 14:41:02 mandatory info would be "Venue Selection" section https://wiki.openstack.org/wiki/Operations/Meetups 14:41:18 right, that is better 14:41:39 ok, so I'm thinking of an action item like this: 14:41:40 how to enforce? 14:42:11 update the Ops Meetups Team wiki page "Call for Hosts" section with a link to an etherpad that contains instructions on how to add a proposal to the list of proposals 14:42:24 I think one ether pad per proposed meet up was enough last time, it allowed comparing seattle vs. nyc 14:42:37 ah, good point mihalis68 14:42:59 makes sense. if we need more info we can always contact the submitter - answered my own question 14:43:17 true. 14:43:26 anyone want to make the magic etherpad? 14:43:42 I can do that 14:43:43 i have a suggestion 14:43:52 Process wise, I guess as part of our meeting preparation, we should always check the list of proposals to see if ere are any new ones 14:43:55 mrhillsman: sir! 14:44:00 would github be a good alternative 14:44:20 you can create issues via a template 14:44:51 and provide some degree of tracking and standard for needed info 14:45:05 interesting. I use github already and am quite comfortable with it 14:45:05 unless we do that on the wiki already 14:45:39 but i am thinking of the tracking, notifications, etc etc that could be beneficial 14:46:17 what about meetup.com? we could create a category like "Ops Mid-Cycle Meetup Proposal" 14:46:17 just throwing it out there :) 14:46:37 that could work too actually 14:47:05 data point: a couple of the people who have been innvolved in fetching midcycle data in the past have been "managers" 14:47:08 and i am familiar with meetup as i am sure others are 14:47:13 smh. let's not drag in more tech and solutions unless there is clearly something wrong with email etherpads and the wiki 14:47:14 The think with meetup is, again, how do we keep all the submissions transparent 14:47:56 I say K.I.S.S - go with etherpads until we realize they aren't sufficient 14:48:10 sounds good 14:48:12 +1 14:48:30 is everyone happy with that approach for now? 14:48:39 yeah, that should work. and if one of us figure a good way to use something else we can always rediscuss later 14:48:41 +1 14:48:42 :D 14:48:49 ok so one new ether pad for the next meet up, which is europe/apac and then a second for the one after that which may be north america? 14:48:53 ^ happy 14:49:10 mihalis68: maybe use dates to avoid location constraint just in case? 14:49:14 feb/march && august 14:49:28 (10 minute warning) 14:49:44 mihalis68: are you voluntering to make the etherpad ? 14:49:47 I can avoid putting the location expectations in the title, but it seems that should go in the content 14:49:52 yes I can do both 14:50:05 mihalis68: my undertstanding is that we were waiting on submissions before making location calls 14:50:10 a feb/march ether pad and an august one 14:50:13 but I could be wrong! 14:50:45 IIRC there's a duty to get region !north america in feb/march I thought 14:50:48 oh, right 14:50:51 sorry mihalis68 14:50:52 you are correcrt 14:51:03 "As mid-cycle meetups traditionally rotate regions to balance travel distances for as many as possible, and since the last one was in New York City, the February/March meet up is expected to be in EMEA or APAC. The August event could be in North America. " 14:51:11 but we still have discussions of milan and tokyo on record 14:51:18 got it 14:51:20 please ignore me :) 14:51:23 nod. 14:51:26 good plan 14:51:31 it's ok i'm not at maximum speed today either 14:51:34 anything else we need to cover 14:51:38 #action mihalis68 to make a quick etherpad for proposal listings for next midcycles 14:51:47 mihalis68: would you be able to email ops list when you're done? 14:51:55 yes of course, planning to 14:52:06 thank you kindly sir 14:52:16 ok, is there anything else for the next midcycles we need to do? 14:52:36 Are there records of the tentative proposals so far? 14:52:44 if not, it might be nice to swiftly consider the agenda for our in-person meeting 14:52:47 I don't recall seeing them except when mentioned in this meeting 14:52:56 mihalis68: yeah, that's basically it 14:53:12 but we know the people to ping 14:53:16 ok well perhaps the ether pads can "flush out" more detail on those proposals. Will get that done today 14:53:18 I'll point them at your ops ML post 14:53:23 cool 14:53:33 anything further on the midcycle? 14:54:09 no 14:54:12 nada 14:54:19 Agenda suggestions: Overview of the group (for new/interested), update on process (etherpads above for example), goals for BCN, Goals for the next two meetups (time lines for decisions, etc) 14:54:32 #topic BCN summit in-person meeting 14:54:50 we working on https://etherpad.openstack.org/p/BCN-ops-meetups-team ? 14:55:18 i was wondering what that was 14:55:31 do you want a non-fifieldt moderator for this 14:55:38 lol 14:56:04 wrong window, my bad 14:56:08 so second half of lightning talks 14:56:13 non-fifieldt moderator is always welcome 14:56:18 which I can cancel if no one signs up 14:56:32 I can, however, by then probably give a small update on wtf the "forum" is 14:56:38 yessir med_ 14:56:40 I'll do it since I'm supposedly the benevolent dictator 14:56:46 and haven't dictated much 14:56:47 :D 14:56:50 win 14:56:56 oh, right, med_ I see the conflict 14:57:05 not a conflict, just a "choose" 14:57:08 but done everything benevolently 14:57:10 we can arrange someone else to keep it going maybe 14:57:16 yep, no worries 14:57:21 maybe one of the speakers :) 14:57:23 I'm not bailing on either yet.... 14:57:36 * med_ is frequently 3-booked at summit 14:57:41 also, I figure since it's the last session of the day, we migth get a drink afterward 14:58:10 ok, so, that agenda VW proposed sounds good 14:58:18 anything el;se people wanted to talk about in-person at barcelona? 14:59:04 2 minute warning 14:59:12 or 1 minute 14:59:14 or something 14:59:25 seconds :( 14:59:32 will send email 14:59:47 we need more mrhillsman 14:59:53 +1 15:00:02 danke 15:00:09 and on that bombshell ... 15:00:13 time to go? 15:00:17 we out! 15:00:21 yes, sadly 15:00:24 thank you all very, very much 15:00:32 but next week - in person!!! 15:00:34 great job everyone! 15:00:34 Thanks 15:00:35 thank you 15:00:36 looking forward to getting a drink with you in BCN 15:00:38 travel safe 15:00:41 see u there 15:00:41 gracias! 15:00:43 #endmeeting