14:03:27 #startmeeting Ops Meetups Team 14:03:28 Meeting started Tue Nov 8 14:03:27 2016 UTC and is due to finish in 60 minutes. The chair is dc_mattj. Information about MeetBot at http://wiki.debian.org/MeetBot. 14:03:29 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 14:03:31 The meeting name has been set to 'ops_meetups_team' 14:03:42 aargh, I don't want to chair :( 14:03:45 thanks Matt 14:03:55 looks like I'm stuck with it now 14:03:58 that's what you get for trying to be clever 14:03:59 ;) 14:04:02 hehe 14:04:08 where's the agenda 14:04:17 #link https://etherpad.openstack.org/p/ops-meetups-team 14:04:20 sorry guys, shall we change channel or are we sticking to this one? 14:04:20 https://www.irccloud.com/pastebin/hAwtwwnl/ 14:04:28 who knows how to start an etherpad? :D 14:04:33 I've got it 14:04:38 https://etherpad.openstack.org/p/ops-meetups-team 14:04:43 bah 14:04:44 add your names pls 14:04:50 oh that's easy, you just remove the name of the pad from an existing one and you get a make ether pad page 14:05:03 https://etherpad.openstack.org/p/ops-meetup-venue-discuss-spring-2017 14:05:07 mcunietti, these meetings are usually held here 14:05:14 sorry for the pastebin silliness above 14:05:42 so looks like the main agenda items for today is to discuss the locations for Spring 2017 14:05:47 Hi Matt great to see you again! :-) 14:05:49 the tokyo proposal hasn't changed, however milan now has non-weekend dates. Now I see, however, that it clashes with PTG? 14:06:04 ciao mariano :) 14:06:16 Oh, Attendees above or below the meeting? 14:06:16 nothing we do "clashes" with ptg as i understand 14:06:30 since ptg is not for ops folks 14:06:35 #topic Feb/March Location Discussion 14:06:36 I thought there were some operators who wanted to attend PTG 14:06:58 hello 14:07:01 the idea is that the PTG will not be that useful for ops 14:07:01 got istracted 14:07:03 sorry 14:07:04 from the discussion those operators should be heavily involved in development efforts 14:07:09 then it makes since 14:07:09 thanks dc_mattj 14:07:14 exactly, those are work sessions 14:07:14 otherwise, forum 14:07:18 not discussion sessions 14:07:43 Tom I just pointed out that the milan proposal is at same time as PTG 14:07:44 I see there al multiple date options on the etherpad for the location in Milano 14:07:48 so is the consensus that it now doesn't matter if we clash with PTG ? 14:07:52 I keep finding myself getting irrationally frustrated with the PTG obsession among some Ops :D 14:07:53 I thought there were some who wanted to go to both 14:07:57 yes ultiple options available 14:08:06 I agree it does not matter if it clashes 14:08:12 February 15-16, March 1,2 - 8,9 - 15,16. 14:08:19 I saw one person who was choosing 14:08:34 well hold on, are there people who do want to attend both? 14:08:36 we should be totally ignoring ptg tbh as it will not be focused on operations 14:08:46 probably best if it doesn't clash though 14:08:53 prob..^ 14:08:54 if only for avoiding some rant ML posts :) 14:09:07 How do we decide which location to choose ? there is a method ? we discuss here ? we set up a poll ? 14:09:07 might be better that it happens at the same time :) 14:09:14 just to re-emphasize the stance 14:09:16 Tom == Diplomat 14:09:25 zioproto we agree which proposals are valid and then put it to a vote. 14:09:29 Very apropos today in USA 14:09:38 I say burn down the barn and put them on the same dates on purpose to keep people from going where they don't belong :D 14:09:38 well, do we feel we have enough information from the proposers to call the"feasible"? 14:09:51 fifieldt, yes 14:09:52 i like that hehe 14:09:52 the PTG is not forbidden to operators, that's silly 14:09:58 ok ok I"m being silly 14:10:03 there are people who straddle the dividing line 14:10:19 I know it's not. It's just a bad idea and I think it's going to annoy the devs 14:10:22 the point is people attending PTG should know what it is and isn't 14:10:27 I have the fear that if we collide with the PTG, all the people from US might just go to PTG because is closer and easier to attend 14:10:28 that is true enough 14:10:29 is it clear that we are suggesting multiple dates for Milan? 14:10:30 I have people who do ops and dev 14:10:51 ok ok, we will not clash :) 14:10:58 let's not spend too much time on it 14:11:06 I have one question about the wifi in Tokyo - I'm assuming that depite there being minimal detail in the proposal, we can expect excellent wifi like just about everywhere in Japan :) 14:11:06 mihalis68: Fair enough. I said I was being irrational ;) 14:11:09 don't challenge Italian weather...maybe they can choose a better vacation location? :-) 14:11:16 I haven't heard a single person say "yes, I personally would like the option to attend both" here in this meeting 14:11:29 on dates, can I propose we agree on March 15-16 as both proposals agree on that date ? 14:11:39 sounds good dc_mattj 14:11:42 +1 14:11:45 vote here ? 14:11:48 yep 14:11:55 +1 14:11:58 is the host represented here right now? 14:11:58 +1 14:12:02 +1 14:12:03 for milan I mean 14:12:06 good question 14:12:07 yes, mcunietti is the milan host 14:12:08 fifieldt: yes WiFi is ok but need to check how much bandwidth 14:12:15 I think it weould be nice to confirm the date in this meeting :) 14:12:20 mcunietti are yo ok w with us picking that date? 14:12:31 +1 for March 15-16 14:12:31 March 15-16 14:12:35 yes, my +1 was for that 14:12:48 ok good, then I think yes we can vote on that formally right now 14:12:52 consider we ALSO have other options which Tokyo does not ;-) 14:12:54 +1 March 15/16 14:13:01 BTW, I'd love to go to Tokyo as well 14:13:34 well, I'd love to go to Milano as well, too 14:13:34 I think we should declare for the record that we hope proprosals that don't get selected this time can be considered again for future events :) 14:13:36 dc_mattj you're chair, can you #poll or whatever the magic is? 14:13:45 fifieldt, shall we vote on that date ? I can't remember the irc fu .. 14:13:46 shintaro: :-) 14:13:48 we just agree on date as of right now 14:13:50 both locations are available for March 15-16, that is great looks like we have sorted out the date :) 14:13:54 standby 14:14:19 definitely unselected ones should go back into the hopper for future if the host is good with it. 14:14:26 #startvote Select March 15-16 as the next ops midcycle? Yes, No 14:14:27 Only the meeting chair may start a vote. 14:14:34 copy paste that dc_mattj 14:14:53 then everyone does #vote Yes or #vote No 14:15:05 #vote Yes 14:15:11 what am I copy pasting ? 14:15:14 khappone: too early :) 14:15:14 hehe you have to wait 14:15:15 matt has to initiate it first 14:15:20 #vote Yes 14:15:26 #startvote Select March 15-16 as the next ops midcycle? Yes, No 14:15:27 * admin0 is just practicing 14:15:27 Only the meeting chair may start a vote. 14:15:28 I should pay attention.. 14:15:30 dc ^ 14:15:35 http://docs.openstack.org/infra/system-config/irc.html#voting 14:15:35 the line about the startvote thing 14:15:37 dc_mattj #startvote Select March 15-16 as the next ops midcycle? Yes, No 14:15:38 only the chair can do it 14:15:42 #yes 14:15:46 lol 14:15:48 #vote yes 14:15:48 #startvote Select March 15-16 as the next ops midcycle? Yes, No 14:15:48 voting already started today .. clinton is winniing 14:15:49 Begin voting on: Select March 15-16 as the next ops midcycle? Valid vote options are Yes, No. 14:15:50 #vote Yes 14:15:50 guys wait 14:15:51 Vote using '#vote OPTION'. Only your last vote counts. 14:15:52 ok go 14:15:55 #vote Yes 14:15:56 #vote Yes 14:15:57 #vote yes 14:15:57 #vote Yes 14:16:00 #vote Yes 14:16:04 #vote Yes 14:16:04 #vote Yes 14:16:05 #vote Yes 14:16:06 #vote Yes 14:16:06 #vote Yes 14:16:07 #vote Yes 14:16:10 (finally) 14:16:15 sorry ;) 14:16:16 then #endvote 14:16:20 all done ? 14:16:22 #vote yes 14:16:32 #endvote 14:16:32 Voted on "Select March 15-16 as the next ops midcycle?" Results are 14:16:34 Yes (12): arcimboldo, bloatyfloat, mrhillsman, shintaro, dc_mattj, s3an2, admin0, zioproto, mcunietti, khappone, mihalis68, emccormick 14:16:37 #vote YEs 14:16:44 whoops sorry 14:16:45 woot! 14:16:50 Seems the date is set :) 14:16:50 congratulations :) 14:16:51 carried 14:16:52 That's quite conclusive 14:17:11 so what about the location? 14:17:15 mcunietti would you like to update the ether pad to lock in that date for Milan? 14:17:17 so we need an email on the location or we can decide here? 14:17:18 https://etherpad.openstack.org/p/ops-meetup-venue-discuss-spring-2017 14:17:24 I liked the poll we did last time 14:17:25 A question if we will vote for the location. Is Asia sufficiently represented in this chat due to timezones? Just thinking now it's optimal at-work time for Europe. 14:17:27 no the venue choice is a poll 14:17:33 where you could pick one or both or none 14:17:35 has to go to the list 14:17:38 yes 14:17:39 Sounds good 14:17:41 #mihalis68: doing it right now 14:17:45 i can create the doodle poll 14:17:46 khappone: it's 10PM in Taipei, 11PM in Tokyo 14:17:47 I think we allowed a week last time? 14:17:50 so does someone want to take an action on a poll for the list ? 14:17:55 < 14:18:07 MrHillsman is doing it I believe 14:18:08 dc_mattj: with doodle.com ? 14:18:11 Doodle poll again for now? 14:18:17 yep doodle.com 14:18:18 nod 14:18:19 yes, and an email to the list 14:18:28 why not using doodle also for the date then? 14:18:28 I can do it 14:18:44 too much to argue about date-wise 14:18:50 I think we missed a step, hold on 14:19:03 does everyone agree that both Milan and Tokyo are now "suitable" offers to host? 14:19:12 facilities, dates, geographical rotation etc? 14:19:12 good point 14:19:13 I think they are both fine 14:19:13 +1 14:19:15 +1 14:19:19 +1 14:19:19 another vote ? 14:19:21 yes 14:19:23 +1 :-)) 14:19:23 +1 14:19:26 why 14:19:26 both are terrific 14:19:31 we do not have other options :) 14:19:48 because i don't want to hear complaints that the geo distribution was awry 14:19:49 not a binary choice, no need to vote :) 14:19:54 yes both are terrific but tokyo is too far for me, I won't attend if it's there :( 14:20:08 the question is merely are these offers "well-formed"? 14:20:14 that's what the doodle poll is for 14:20:22 no 14:20:22 oh well-formed 14:20:24 apologies 14:20:25 no quite 14:20:32 how big are the beewakout rooms in milano? 14:20:35 breakout* 14:20:42 IIRC we need to say "yes, these offers are suitable to offer to the community" and then do so 14:21:01 for example, if a third pops up and it's a 15 person room in NYC, that is not well formed 14:21:07 too small, wrong geo region 14:21:10 sorry to be pedantic 14:21:12 there is a large convention room, which is an open space (250ppl) 14:21:23 very good 14:21:50 ok nobody has concerns about either proposal on the ether pad, right> 14:21:51 3 meeting rooms (15, 20 and 30 ppl each) 14:22:04 From what I see they both appear to match guidelines 14:22:37 mcunietti: can the big room be broken down? Not a deal-breaker. Just curious ;) 14:23:27 you can split it in 2, one for 150ppl and the other 30ppl, but there is no acoustic isolation, may be cumbersome 14:23:31 mihalis68 do we have the "well-formed" guidelines as part of the submission? if not, i'd like to suggest we put them at the top of the etherpads 14:23:52 mrhillsman: https://wiki.openstack.org/wiki/Operations/Meetups#How_Ops_Meetups_are_planned 14:23:55 they are on the ops team page on the openstack wiki I believe 14:23:57 under "venue selection" 14:24:01 cool, thanks 14:24:06 #action mrhillsman to add 'suitability' guidelines to the top of the etherpads 14:24:10 How many people are typically in a breakout room at past mid-cycle meetup? 14:24:29 NYC had these room sizes: Main Stage (180)Reception (60)Board Room (30)Jnr Board (11) 14:24:33 great, did not realize that, apologies 14:24:34 you can have a look of our space at http://www.coworkinglogin.it 14:24:40 in MCR we had 100, 30, 16 14:25:11 I think the ideal size for the 2nd room is 40-50 or so, but it depends on the number of attndees of course 14:25:42 We used the split main room thing in PHL and it worked fine. No sound barrier there either 14:26:16 ok, shall we keep moving on this, especially as we now have the possibility of a split main room too ? 14:26:17 so technically for Milan we can have 5 breakouts if need be. 14:26:19 shintaro: Tokyo is 192 - 40 - 24, right ? 14:26:23 Is there anyone who finds a problem with either proposal? 14:26:28 zioproto: yes 14:26:37 I mean the three rooms and the people allowed. 192 - 40 - 24 14:26:40 shall we vote ? 14:26:46 yes please 14:26:46 It looks like they are both excellent proposals 14:26:47 Let us vote 14:26:50 #startvote are both Milan and Tokyo suitable options to put to the list. Yes, No 14:26:51 Unable to parse vote topic and options. 14:26:53 http://doodle.com/poll/e7fcfhsf4s8cupyi 14:26:56 a big thanks to shintaro and mcunietti 14:26:58 sorry, try again 14:27:08 you're welcome! 14:27:15 * fifieldt likes it when action items are completed during the meeting 14:27:19 #startvote are both Milan and Tokyo suitable options to put to the list ? Yes, No 14:27:20 Begin voting on: are both Milan and Tokyo suitable options to put to the list ? Valid vote options are Yes, No. 14:27:20 mrhillsman: owe you a beer :) 14:27:21 Vote using '#vote OPTION'. Only your last vote counts. 14:27:24 #vote Yes 14:27:27 i'll take it :) 14:27:28 #vote yes 14:27:28 #vote Yes 14:27:30 #vote yes 14:27:31 #vote yes 14:27:32 #vote Yes 14:27:33 #vote Yes 14:27:35 #vote yes 14:27:35 #vote yes 14:27:36 #vote Yes 14:27:36 it has been a vote-y day! 14:27:38 #vote Yes 14:27:53 #vote Yes 14:28:02 #vote Yes 14:28:49 all in ? 14:28:58 #endvote 14:28:59 Voted on "are both Milan and Tokyo suitable options to put to the list ?" Results are 14:29:00 Yes (12): arcimboldo, bloatyfloat, fifieldt, shintaro, mihalis68, mrhillsman, s3an2, rlaurika, zioproto, emccormick, khappone, dc_mattj 14:29:06 whoo! 14:29:19 so lets move on to actions for this topic 14:29:24 who wants to send the poll link to the mailing list? 14:29:29 #action mrhillsman to create a doodle poll 14:29:35 I guess me and shintaro should not vote actually... 14:29:52 no you should 14:29:52 I think zioproto volunteered 14:30:00 everyone should, all votes count ;) 14:30:03 why not? :) 14:30:05 if the doodle poll needs any changes please let me know - http://doodle.com/poll/e7fcfhsf4s8cupyi - just in case it got mixed up in the voting 14:30:06 mcunietti, If you are going to attend you should vote IMO 14:30:07 Yes I voted for NYC which my employer hosted 14:30:10 ok great 14:30:18 #action zioproto to draft an email to the list with the doodle poll link 14:30:25 ok ! 14:30:58 how do we have 17 votes already? 14:31:03 heh 14:31:15 people reading this channel I guess :) 14:31:28 that seems insane ;) 14:31:30 :-) 14:31:37 it is a little surprising I must say 14:31:38 wow 14:31:38 supporters I guess 14:31:48 oh snap 14:31:54 well it's night time in Asia :) 14:31:55 shintaro: don't worry, Asia will probably come back in force tomorrow :) 14:32:05 are we sure those are legit votes ? 14:32:10 mcunietti: are all the people from enter.it voting ? 14:32:21 strange amount of italians in there ;) 14:32:30 mcunietti: I would say lets make max 3 votes per company :) looks fair to everyone ? 14:32:33 I dunno but some of them follow this channel 14:32:35 zioproto: I send you the example email from las time 14:32:44 fifieldt: thanks 14:32:45 and they were aware of this meeting 14:32:53 lol 14:32:57 sure no problem just trying to make a fair voting 14:33:09 you're right 14:33:10 An open poll is all we have decided 14:33:13 ...italians... 14:33:14 I also spread the work to many Italian people in the all country, so expect many Italian votes 14:33:18 spread the word 14:33:19 hehe 14:33:20 not delegate based 14:33:34 shintaro: good thing most of the world lives in Asia, right? :) 14:33:39 (referring to the 3 per company suggestion) 14:33:43 fifieldt, indeed 14:33:45 shintaro: muahaha 14:34:01 we can't police per company votes 14:34:03 I probably won't make tokyo but only because I have depleted travel funds quite a bit 14:34:10 fifiledt: agree ;) 14:34:45 I'd be spending twice as much time on a plane as a meetup, but I'd try to make it work ;) 14:34:47 ok, are we finished on this topic now ? 14:35:03 I would say we are 14:35:03 besides I loved Tokyo when we had the summit there 14:35:11 ok I would say at least the hosting company should limit to a reasonable number of people voting ? 14:35:19 me too, I loved Tokyo 14:35:35 yes tokyo was fun, I was there too 14:35:39 so either case, I AM going to the meetup 14:35:40 let me fix your vote or you mcunietti :P 14:35:51 next topic seems to be the August meet up? 14:35:51 ahah 14:36:07 yeah, no proposals yet 14:36:16 anything we should do? 14:36:21 #topic Aug Location Discussion 14:36:29 toss an email out asking for proposals? 14:36:29 send out another email/request for proposals for sure 14:36:31 Does anyone now present have a lead on a host? 14:36:34 I propose we need to send out another email to the list 14:36:38 Like your company might do it? Or someone you know? 14:36:40 no seriously, we have never succeeded in bringing the Summit to Italy, at least the Meetup would be nice for us 14:37:02 Is anyone friends with best buy? they seemed very keen (and disappointed) last time 14:37:11 +1 good point 14:38:04 who wants to take an action to reach out to them ? 14:38:05 Would Aug be in NA? 14:38:16 presumably we have contact details from the previous round ? 14:38:21 August in Italy is impossible, the whole country shuts down and goes to the seaside 14:38:21 should be NA 14:38:32 shintaro: is Tokyo possible also in August ? 14:38:34 @dc_mattj yes that's been broadly agreed 14:38:48 I think the geo rotation swings august to NA 14:38:53 ^ 14:38:56 it does 14:39:03 mcunietti, what about a meetup on the beach? 14:39:10 NA = North America? 14:39:14 yes 14:39:15 yes 14:39:18 for those not familiar we try to make the mid-cycle opposite the summit around the globe 14:39:23 We don't have budget assigned for Aug at this time, so I can't say yes/no 14:39:32 arcimboldo: rackets included :-) 14:39:51 +1 for someone to specifically contact Best Buy if possible 14:39:58 so can we have a volunteer to reach out to Best Buy ? 14:40:03 and also another email to the list asking for offers for august 14:40:07 I can take the latter 14:40:21 #action mihalis68 to email the list again for August 14:41:46 cool 14:41:50 so anything else on this? 14:41:57 are we done about March meetup? I am keeoing the Marketing team in front of an IRC session since too long for them, I am afraid they can go epilectic.... 14:42:01 fifieldt, only an action to contact Best Buy ? 14:42:06 we don't seem to have a best by contact 14:42:14 mcunietti: it seems the topic has moved to August 14:42:25 so release them :) 14:42:32 mcunietti, we are done with March until the poll is completed 14:42:33 march meet up is up on the poll and open to the community for voting 14:42:41 okay. Then we quit. See you all and thanks! Win the best, @shintaro! :-) 14:42:49 thanks! 14:43:00 Steve.Eastham@bestbuy.com Daniel.Kingshott@bestbuy.com 14:43:08 thank you! mcunietti 14:43:53 ok, if no-one else wants it, then I can take an action to contact the guys at Best Buy and encourage another proposal 14:44:05 #action dc_mattj to email Best Buy 14:44:07 it's yours! 14:44:49 anything else for this topic? 14:46:08 * fifieldt stops back-seat chairing 14:46:09 fifieldt, can I make you chair ? 14:46:16 lol 14:46:29 I have no idea what I'm doing anyway ;) 14:46:38 ONE OF US! 14:46:40 :) 14:46:40 I think we're pretty much done anyway, yes? 14:46:43 to the contary - I think it's much improved :) 14:46:54 from your perspective I'm sure ;) 14:46:56