19:00:00 <tonyb> #startmeeting releaseteam
19:00:01 <openstack> Meeting started Thu Jun 27 19:00:00 2019 UTC and is due to finish in 60 minutes.  The chair is tonyb. Information about MeetBot at http://wiki.debian.org/MeetBot.
19:00:02 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
19:00:05 <openstack> The meeting name has been set to 'releaseteam'
19:00:23 <ttx> hi!
19:00:50 <tonyb> diablo_rojo, smcginnis, dhellmann, armstrong, evrardjp: Release team meeting ping
19:00:57 <diablo_rojo> o/
19:01:00 <smcginnis> o/
19:02:06 <tonyb> I suspect this is all we'll get today/tonight
19:02:23 <tonyb> Only one topic for the agenda
19:02:27 <diablo_rojo> Got all the cool kids though.
19:02:36 <diablo_rojo> ...I added a second topic but its not really important
19:02:59 * fungi is not cool, but here anyway
19:03:05 <tonyb> diablo_rojo: I see that
19:03:28 <tonyb> fungi: you are cool .... and you'll see I relied on your own notifications ;P
19:03:43 <tonyb> #topic Review content for next proposed emails
19:03:45 <fungi> indeed
19:03:48 <ttx> Yeah, so I've been reviewing the content for the next two, and I think we can just send one three weeks before M-2, one one-week before M-2 and one on M2 week
19:03:55 <tonyb> #link https://etherpad.openstack.org/p/relmgmt-weekly-emails
19:04:03 <ttx> One key thing being you send on R-15 the one talkign about R-14
19:04:18 <ttx> So if you scroll down to R-15...
19:04:38 <ttx> That would be the one to send next week, to prepare R-14
19:05:07 <ttx> Overall idea being to only send when we have somethign to say, rather than every week
19:05:15 <tonyb> ttx: Just reading it/them
19:05:26 <ttx> Sounds like less work that way, and also less faigue in readers
19:05:30 <ttx> fatigue
19:05:37 <smcginnis> That sounds like a good idea.
19:05:58 <ttx> I only check-drafted the R-15 and R-13 ones
19:06:09 <smcginnis> I did get a few folks saying they appreciated the countdown emails, but I think less often will be more useful as a good way to highlight things.
19:06:20 <ttx> If you look at the rest of the document, I propose similar skips
19:06:34 <ttx> Obviously starting at R-7 it's weekly
19:06:39 <diablo_rojo> +2
19:06:50 <ttx> because we have different things to say every week
19:07:41 <tonyb> Looks good to me
19:07:43 <ttx> tonyb: idea being to sdend teh email toward the end of the week, to prep for what needs to be done the coming week
19:08:13 <ttx> OK, so if you all agree, I can translate that into tasks on the tracking etherpad
19:08:38 <tonyb> Thanks ttx for bringing this up, diablo_rojo for pulling the data together and smcginnis for writing all the email last cycle we've used ;P
19:09:03 <tonyb> ttx: I want to get in the habbit of sending them right after we close this meeting
19:09:10 * diablo_rojo is a copy pasta pro
19:09:12 <ttx> ++
19:09:22 <tonyb> which will be much more doable with all this work in place
19:09:44 <smcginnis> Some of that content is a few years old at this point. ;)
19:10:22 <ttx> yeah, I did a gheavy rewite on the two I check-drafted so far...
19:11:50 <tonyb> Well thanks all round, I was struggling there a little
19:12:12 <diablo_rojo> Happy to help :)
19:12:26 <ttx> Hmm we might need an email on R-8 about the extra-atcs-deadline in R-7
19:13:52 <tonyb> ttx: We can add it in the important dates now and then do the R-8 thing also
19:14:18 <smcginnis> Extra ATC is really only useful now for allowing someone to vote, right?
19:14:18 <ttx> OK, I moved things around
19:14:42 <ttx> smcginnis: yeah, arguably not a release thing
19:14:50 <ttx> and more of a election official thing
19:15:26 <smcginnis> Still useful to remind folks. I'm just thinking overall it's less important since not as many projects even need elections now and there is no free pass associated with that status.
19:15:34 <smcginnis> Just thinking out loud really. Carry on. :)
19:15:45 <diablo_rojo> I dont think it hurts to mention it.
19:15:45 <ttx> we can mention it on the '4 weeks before milestone-3" one
19:16:10 <ttx> I dropped a note to remember
19:16:10 <tonyb> smcginnis: but extra-atcs also get to vote for TC memebers
19:17:02 <tonyb> thanks ttx
19:17:07 <ttx> So the way it stands we'd send one on R-15 R-13 R-12 R-9 R-7 and then up to R-1
19:17:54 <diablo_rojo> Less than a dozen emails isnt so bad
19:17:58 <ttx> Also week after previous release, week before milestone-1 and week of milestone-1, but I haven't rewritten those
19:18:01 <fungi> yes, election-related deadlines were included on the release schedule mainly out of convenience
19:18:25 <fungi> as they were generally tied to release cycles
19:18:30 <ttx> So please proofread the ones proposed for R-15 and R-13 when you get a chance
19:18:54 <diablo_rojo> Can do
19:18:57 <tonyb> ttx: \o/
19:19:09 <ttx> I'll try to drop a base draft for them a couple of weeks before we need to send them, so as to not do them all at the same time
19:19:23 <tonyb> #topic StoryBoard Backlog + Board
19:20:24 <tonyb> diablo_rojo says: I think the board is pretty out of date and we should probably prioritize some items for when people have free time (free time lol)
19:20:36 <tonyb> #link https://storyboard.openstack.org/#!/board/64
19:20:48 <tonyb> #link https://storyboard.openstack.org/#!/project_group/73
19:21:04 <tonyb> There are probably also items that are done that can be marked as closed
19:21:05 <diablo_rojo> Heh yeah. Was browsing SB the other day and I know we made some stories at the PTG, but that also some of them are done and I dont think its up to date.
19:21:44 <diablo_rojo> The board itself I think is behind a bit too? Not sure if there are other things we have in our backlog that should get prioritized
19:21:45 <fungi> there's at least one assigned to me since ages i still haven't gotten around to doing
19:21:53 <fungi> (sorry!)
19:22:33 * diablo_rojo imagines everyone with the board and backlog open browsing
19:22:46 <smcginnis> Shouldn't things that are done automatically drop from the board?
19:23:08 <diablo_rojo> Nope. Its not using automatic worklists
19:23:23 <diablo_rojo> Its a manual board/manual worklists
19:23:54 <smcginnis> Then it's always going to be out of date. :/
19:24:36 <fungi> you can go tag the relevant stories and build automatic lanes based on tag+status queries
19:24:40 <diablo_rojo> I think once people get their stuff merged, they should go ahead and move it to done or remove it frm the worklist
19:25:22 <fungi> i mean as an alternative to continuing with manual lanes
19:25:53 <fungi> one is more work up front, the other more work down the road
19:26:01 <fungi> always a tradeoff
19:26:28 <tonyb> The project group page is probably "okay" we just need to update status on som eof the items but board seems like it needs a lot ove work
19:28:38 <tonyb> *of
19:28:47 <diablo_rojo> I am happy to do a first pass of the board after we get the actual stories closed out that are completed.
19:28:55 <diablo_rojo> I just dont know what all has been done.
19:29:15 <diablo_rojo> There were things marked as Stein..
19:29:56 <tonyb> Yeah I think most of the stuff on  https://storyboard.openstack.org/#!/board/64 is done
19:30:06 <diablo_rojo> Thats kinda what I had thought..
19:30:56 <tonyb> diablo_rojo: I'll go through the board this week
19:31:06 <tonyb> then we can review it in this meeting next week
19:31:38 <diablo_rojo> tonyb, let me know when you are and I can help.
19:32:06 <tonyb> I like the idea of "building all the automation" but I probably shoudln't ;P
19:32:12 <tonyb> diablo_rojo: will do :)
19:32:38 <tonyb> diablo_rojo: any afternoon that really works or sucks for you next week?
19:33:32 <diablo_rojo> Monday would be good.
19:33:42 <diablo_rojo> The rest of the week I will be out because MURICA
19:33:52 <diablo_rojo> and asettle and andymccr will be around
19:34:22 <diablo_rojo> My monday
19:34:26 <diablo_rojo> your Tuesday
19:34:56 <tonyb> diablo_rojo: Okay, I'll see what I can do with my meetings
19:35:18 <tonyb> #topic Open discussion
19:35:37 <diablo_rojo> tonyb, cool. I can stick around later that day if you can't finagle meeting stuff
19:36:00 <smcginnis> As diablo_rojo alluded to, next Thursday is a holiday in the US. Most folks here have the day off from work.
19:36:29 <fungi> (and are even likely to be nowhere near a computer!)
19:36:32 <smcginnis> There are enough non-US members here that I think a meeting could still be useful, but should probably expect a few of us to be AFK.
19:36:41 <tonyb> Oh yeah .. and the meeting in Thursday
19:37:15 <fungi> friday in tonyb's case ;)
19:37:16 <tonyb> smcginnis: but if it's just ttx and I we could you know not do it at 2100/0500
19:37:26 <smcginnis> Very true! ;)
19:38:00 <fungi> seems like a good opportunity to sleep in
19:38:04 <ttx> hmm, would be good to at least do a go-nogo on the email?
19:38:25 <diablo_rojo> +2 for sleeping in wherever possib;e
19:38:27 <diablo_rojo> possible
19:38:30 <ttx> but that can be done through some async channel
19:39:47 <tonyb> ttx: Yeah, I have to leave early on Thursday so I don;t think we can do it earlyish your morning ...
19:40:05 <tonyb> lets do it async during the week
19:40:20 <ttx> I mean, we could review it now too
19:40:48 <ttx> I don;t expect anything new being discovered next week
19:41:32 <smcginnis> Guessing it will be a quiet week.
19:41:54 <diablo_rojo> Yeah probably
19:42:17 <fungi> if the gate catches fire and there's nobody around to notice, does it make a funny smell?
19:42:43 <tonyb> hehe
19:45:16 <tonyb> ttx: mail on L253 LGTM ... much better than anything I could have written
19:47:26 <ttx> tonyb: alright then, no need for meeting next week
19:47:50 <tonyb> \o/
19:49:10 <tonyb> anything else?
19:49:11 <smcginnis> Holiday for everyone. And Tony gets to sleep in. :)
19:50:10 <diablo_rojo> Nothing from me
19:50:22 <diablo_rojo> tonyb, just let me know when you wanna have the storyboard party
19:50:29 <diablo_rojo> Other are of course invited too :)
19:50:36 <tonyb> diablo_rojo: will do ;P
19:51:05 <tonyb> I s'pose I should make sure everyone knows that the week of the 8th I'll be totally AFK
19:51:08 <tonyb> no laptop
19:51:30 <tonyb> I will have my phone but I'll trry not to look at IRC/email
19:51:40 <smcginnis> Good call.
19:51:49 <diablo_rojo> Says the man with IRC on his phone lol
19:51:59 <tonyb> It's true
19:52:18 <tonyb> Fell free to ping me there but don't expect fast replies ;P
19:52:29 <tonyb> *feel* even
19:52:44 <smcginnis> No free falling.
19:53:11 <diablo_rojo> smcginnis, but skydiving is fun
19:53:42 * ttx runs
19:53:48 <tonyb> #endmeeting