18:00:58 #startmeeting uc 18:00:59 Meeting started Mon Feb 5 18:00:58 2018 UTC and is due to finish in 60 minutes. The chair is VW. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:01:00 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 18:01:02 The meeting name has been set to 'uc' 18:01:21 #chair zioproto 18:01:21 Current chairs: VW zioproto 18:01:52 Looks like light attendance, but just to be sure 18:01:57 #topic roll call 18:03:34 looks like it may just be me and you jamesmcarthur 18:03:48 o/ 18:04:01 woo hoo - we summoned a Melvin 18:04:02 sorry so late 18:04:05 #chair mrhillsman 18:04:06 Current chairs: VW mrhillsman zioproto 18:05:23 agenda is here #link https://wiki.openstack.org/wiki/Governance/Foundation/UserCommittee#Meeting_Agenda.2FPrevious_Meeting_Logs 18:06:17 #topic Update on Election Process 18:06:34 So far, I don't think we have any candidates. 18:06:56 yeah :( 18:07:00 i will get my nomination in later today; in the morning at the latest 18:07:09 awesome! thanks mrhillsman 18:07:15 woot! 18:07:40 o/ hi all 18:08:26 leong: hello! 18:08:34 hello leong 18:08:50 hey leong 18:08:53 Ok - I didn't see a reminder email go out either 18:09:04 so, it sounds like we need to get one of those out and tweet the UC article 18:09:04 i sent one later in the week i think iirc 18:09:10 did you - sorry 18:09:14 but yes, we need one, and the twitter push as well ;) 18:09:15 * VW missed it 18:09:35 #action mrhillsman VW zioproto tweet UC article 18:10:01 I'll ping Anne/Allison re: Twitter/social. It's already on their radar, so I think they're anticipating. 18:10:11 ++ 18:10:39 excellent! 18:10:40 thanks jamesmcarthur 18:10:55 anything else election related at this time? 18:12:07 I do need some help getting SIG list together to add to the electorate list 18:12:23 Should be a quick thing, but if anyone knows how to gather that info, would be great. 18:12:33 i assume that we have the updated AUC list? 18:13:11 should we send an email to the SIG leaders jamesmcarthur ? 18:13:17 hmm - I am admittedly behind on the SIGs 18:13:19 leong: yes, everything except the SIG attendees 18:13:41 we should probably send a reminder late in the evening US time too for non-US folks :) 18:13:44 mrhillsman: that would be great. Or if you have the SIG leader list, I'm happy to reach out. 18:15:40 I have a lot of quesitons about SIG in relation to AUC, but maybe that's a good conversation to have while some of us are in the same place at PTG 18:16:11 +1 18:16:36 However, if we are saying that all SIG members are AUC, and therefor eligible to run and/or vote, I think we are also implying UC governance over them - imo 18:16:44 yeah, I see what you are saying 18:17:30 yeah VW, I don't think SIGs are specifically outlined as part of the electorate/AUC. 18:17:35 Maybe SIG leaders? 18:17:46 not sure 18:17:51 But if it's not in existing governance, we can't let them vote. 18:18:34 but, on the flip side, does participation in SIG's by Operators/users satisfy the AUC requirements 18:18:37 that might lead some confusion? is SIG between UC/TC? 18:18:53 we could try it for a short period of time 18:19:23 SIGs have developers and non-developers 18:19:54 so some folks within a SIG could be and not be AUC 18:20:04 #link SIG https://governance.openstack.org/sigs/ 18:20:12 Well, to jamesmcarthur's immediate needs, I think we should get him a list of SIG leaders. Then he can email them, show them the criteria of AUC and ask for them to send back list of members that qualify? 18:20:17 but yes, we should discuss during PTG, maybe even before but right now it is very loosly governed still 18:20:21 As quoted: The OpenStack SIGs (Special Interest Groups) are a form of working group in OpenStack that is an emanation of the community as a whole and "is not directly tied to a specific governance body." 18:20:24 ++ VW 18:20:30 then we at least solve the immediate need of getting eligible voters accounted for 18:20:32 "is not directly tied to a specific governance body." 18:21:29 yeah, that is trye 18:21:32 *ture 18:21:33 question: does that mean SIG will lose voting rights? 18:21:34 *true 18:22:51 VW: If someone in a SIG is already qualified under one of the other criteria, we should already have them. The only question to me would be does leading or participating in a SIG itself qualify them as an AUC. And it soujnds like the answer is no. 18:23:23 I think the more accurate answer is we don't know 18:23:29 or haven't though of that scenario 18:23:48 I am on the fence 18:24:08 so, maybe we take a posture of no now, and clarify SIG participation in relation to AUC 18:24:27 I'd rather expand voting rights going forward versus saying yes today and no tomororw 18:24:27 jamesmcarthur: maybe this is something that need to discuss long term: i assume eventually most WG/Team are moving towards SIG, so the "other criteria" might eventually "shifted away" 18:26:11 Ok - so we clearly have some work to do going forward around this 18:26:24 i am leaning towards to include SIG leaders + participants as AUC 18:26:27 for this election, do we take any specific action? 18:27:36 maybe for this election, we should stick to existing criteria and do not include SIG as this wasn't communicated before? 18:28:09 we can do SIGs that were previously UC WG or Team 18:28:37 those previously UC WG/Team should already covered in the existing criteria 18:29:52 leong: correct 18:30:03 argh - home internet barfed 18:30:19 sorry about that 18:30:49 since we switched to SIGs kind of mid-cycle, I think we should already have accounted for those AUCs that were previously in WGs 18:31:36 good point 18:33:49 we don't even really have a quorum to vote on anything either I suppose with just two UC members 18:34:43 nope 18:35:02 agree with you jamesmcarthur 18:35:25 well, then for now, I say we leave things as is, but we still have time to revisit next week if we feel we are missing a large part of the electorate 18:36:01 but this does shed light on the need for a formal position of the UC in relation to SIGS (at least for purposes of AUC) going forward - especially as we think about a multi-project world 18:36:55 shall we move on for now? 18:37:02 or do we have more to discuss here 18:37:09 yes sir - writing this down for part of our PTG agenda :) 18:37:28 thx jamesmcarthur 18:37:31 indeed 18:38:19 which we'll get to that in a minute 18:38:38 #topic Release Cycle Involvement 18:38:50 so, moving down the agenda, we added this last week 18:38:54 but I don't recall the context now 18:39:01 nor, do I know if we have enough to discuss 18:39:09 I know zioproto was very passionate about it 18:40:58 mrhillsman thoughts? 18:41:04 VW: notes from last weeK: can we target a set of operators from different industry size and type to see if we can get specific feedback around release cycles and upgrades? 18:41:09 yes, i think we can hold off for now because zioproto was primarily passionate about it 18:41:12 (from mrhillsman) 18:41:23 yep, we have that in google docs 18:41:30 i think we agreed to a mini-survey? 18:41:37 cool 18:42:02 #action mrhillsman VW get the rest of the UC to flesh out thoughts around user mini-survey in Google doc 18:42:23 and I'll put this on the agenda for next week too 18:44:21 Time check - we have 17 minutes. 18:44:57 topic change? 18:45:34 yes - I propose we skip the mid-cycle one this week 18:45:37 not much new to report 18:45:42 mrhillsman: agree? 18:46:04 Only small thing I'd add is Anne Bertucio from the Foundation will be in Japan to take feedback/represent 18:46:12 nice! 18:46:22 * VW needs to remember to let the Ops meetup teams know 18:46:40 I'll be on that meeting as well, so happy to update in case you forget :) 18:46:47 sweet! 18:46:54 agreed 18:46:58 #topic UC planning at PTG 18:47:05 so, for the record, I have tickets booked 18:47:15 same 18:47:15 that makes mrhillsman and I who will both be in person 18:47:26 haven't heard the final on Shamail 18:47:28 shamail is waiting on travel support too last i heard 18:47:29 Alan Clark also wants to join in to that meeting. 18:47:31 leong will not make it 18:47:41 :( 18:47:45 that would be awesome jamesmcarthur 18:48:06 specifically to discuss Product Working Group future 18:48:19 cool 18:48:35 I'm pretty much planning for all of Tuesday and Wednesday to be UC related stuff 18:48:46 whether formal sessions or something else 18:48:48 My concern is we won't have a quorum. I asked Saverio if he could join via Zoom. We might be able to do the same for some of our newly elected members 18:48:58 agreed 18:49:04 we should have new UC folks by then though :) 18:49:15 we should plan on some afternoon sessions with zoom/other virtual optoins 18:49:23 sorry, did not read full sentence before responding 18:49:41 even if we do not have quorum i think we can within the couple days get a decision 18:49:52 agreed 18:50:30 also, just so you folks know. I'll be getting in Saturday because the flights were much cheaper 18:50:42 so, I have time to pre-plan during the weekend 18:50:45 same 18:51:07 cool 18:51:35 Could we circulate a rough agenda via email? 18:51:47 I think so 18:51:51 or build one out in the doc 18:51:53 ? 18:51:54 Would be nice to have something we can publish to etherpad b/f Dublin 18:51:58 yep -that works too :) 18:52:39 #action VW mrhillsman zioproto jamesmcarthur build rough schedule for UC conversations at PTG in Google doc 18:52:53 cool - we'll revisit this the next couple of Mondays too 18:53:05 so to honor whoever added it to the agenda 18:53:12 #topic Meetings on 1st, 2nd, 3rd...vs Even/Odd 18:53:16 we could start to circulate next Monday? 18:53:19 sorry 18:53:21 ok 18:53:24 yes, i put this one 18:53:33 just seems a little odd trying to figure even/odd 18:54:00 so, be more specific - 1st, 3rd, 5th Monday is X time and 2nd, 4th is Y? 18:54:07 seems it would be easier to just say 1 and 3 - 1800 UTC, 2 and 4 - 1400UTC 18:54:17 yes, 1 3 5 sorry 18:55:00 less brain cycles 18:55:44 good with me 18:55:52 looking for where we have odd/even written down 18:56:23 http://eavesdrop.openstack.org/ 18:56:42 http://eavesdrop.openstack.org/#User_Committee_Meeting 18:57:06 we do not have quorum to decide so it is ok 18:58:10 Ok - well, it's just a wording change 18:58:12 but I agree 18:58:21 we'll bring it up next week to get a formal vote 18:59:27 with that, I think we are at time 18:59:33 thanks all! 18:59:41 thanks to all those who made it today 19:00:07 #endmeeting