20:08:30 <CarolBarrett> #startmeeting WOS Mentoring
20:08:30 <openstack> Meeting started Wed Sep 21 20:08:30 2016 UTC and is due to finish in 60 minutes.  The chair is CarolBarrett. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:08:32 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:08:34 <openstack> The meeting name has been set to 'wos_mentoring'
20:08:44 <CarolBarrett> Hi All - Sorry for being late
20:08:47 <aimeeu> hello!
20:08:50 <CarolBarrett> Who is here for the mentoring team meeting?
20:08:56 <CarolBarrett> Hi Aimeeu
20:08:59 <ildikov> CarolBarrett: hi :)
20:09:13 <vkmc> o/
20:09:14 <CarolBarrett> Glad you could join Ildikov
20:09:15 <vkmc> hey hey
20:09:22 <ildikov> CarolBarrett: if we have audio, I'm only on IRC
20:09:32 <CarolBarrett> Only IRC today
20:09:47 <ildikov> CarolBarrett: ok, cool, tnx for clarification!
20:09:53 <mrmartin> o/
20:09:59 <CarolBarrett> Emily isn't joining today, but she laid out the agena
20:10:19 <CarolBarrett> The 1st item is about the Speed Mentoring - Call for Mentors
20:11:37 <CarolBarrett> I don't see any update on this in email or on wiki - Does anyone know status?
20:12:48 <CarolBarrett> OK - then let's move to the next topic
20:12:54 <CarolBarrett> #topic Upstream Training
20:13:05 <CarolBarrett> Idilkov can you give an update on this?
20:13:58 <ildikov> yeap
20:14:17 <ildikov> we are having progress with updating the already existing content
20:14:46 <ildikov> we have a few patches merged already and will continue and hopefully finish until the training with the updates
20:15:01 <ildikov> I was asking about mentors here last week
20:15:08 <ildikov> I don't have an update on that part yet
20:15:35 <ildikov> we are aiming for at least 5 but maybe even up to 10 mentors/helpers for the actual training
20:15:38 <vkmc> ildikov, is there a bug tracker or something for the upstream training content?
20:16:21 <ildikov> vkmc: we have an etherpad, I need to update it a bit with the latest progress: https://etherpad.openstack.org/p/upstream-university-improvements
20:17:09 <ildikov> vkmc: the open reviews are here: https://review.openstack.org/#/q/project:openstack/training-guides
20:17:15 <ildikov> tagged with [upstream]
20:17:16 <CarolBarrett> ildkov: do you have people working with you on the mentor content?
20:17:19 <vkmc> ildikov, thx
20:17:35 <ildikov> the basic idea is update everything we can get to and add notes to the etherpad regarding who's working on what
20:17:47 <ildikov> we are also re-organising content a bit
20:18:15 <ildikov> vkmc: if you plan to help out, you can either pick a section and update that or you can also think about ideas for exercises
20:18:58 <ildikov> I would like to have more conversation and hands on even when we're at the beginning and more of lectures than touching code I think it's better to let people talk, search fro information for themselves, etc
20:19:45 <ildikov> so basically I think we could do a better job to teach people how to solve problems and spend a bit less time with just talk to them
20:19:49 <CarolBarrett> That makes sense to me - there are lots of ways for people to contribute to the community
20:19:55 <vkmc> ildikov++
20:20:17 <vkmc> yeah, I got that feeling... people were expecting to have a hand-on rather than hearing more about governance and that
20:20:23 <ildikov> CarolBarrett: I think there's a sign up for mentorship that includes the question that who can participate on the training
20:20:40 <CarolBarrett> On the website?
20:20:47 <vkmc> something I think it will be helpful as well, is to explain the dynamic of the workshop before starting
20:20:55 <ildikov> vkmc: I think we could somehow make even the governance part more interesting if we put some thoughts around that
20:20:58 <vkmc> say... we are going to explain you this and that, and you will do this and that
20:21:02 <vkmc> ildikov, agree
20:21:13 <ildikov> CarolBarrett: that's a good question, I would need to check the logs from the last meeting to be sure
20:21:29 <CarolBarrett> #link: https://wiki.openstack.org/wiki/Mentors
20:21:46 <vkmc> ildikov, we could do some improv in order to illustrate which kind of situations governance deal with and how do they do it
20:21:58 <CarolBarrett> #link: https://openstackfoundation.formstack.com/forms/mentoring
20:22:02 <ildikov> vkmc: yeap, and having exercises about finding the info and then we can talk about the meaning of things and focus on best practices, etc
20:22:05 <vkmc> yeah
20:22:49 <ildikov> vkmc: +1, so if you have time and interest in brainstorming about ideas to improve these things please let me know!
20:22:50 <CarolBarrett> I don't see anything about creating content for training in the mentoring sign-up form or the wiki
20:23:14 <CarolBarrett> Think we need a plan for this, esp if you want content by Barcelona - is that your target?
20:23:54 <vkmc> ildikov, will do! thanks
20:24:13 <ildikov> vkmc: we plan to have a Google Hangout on aligning about the content updates this week: http://doodle.com/poll/7x2wtpqa2579eihb
20:24:23 <vkmc> ildikov, awesome!
20:24:31 <ildikov> if you can find any slot that works for you, we can touch on this topic as well
20:24:49 <CarolBarrett> Gotcha - thanks!
20:24:51 <ildikov> Friday looks the most probable day
20:25:07 <ildikov> CarolBarrett: the content update is ongoing and we have a few hands for that
20:25:13 <CarolBarrett> Anything else on this topic?
20:25:14 <vkmc> yeah... friday would work better for me too
20:25:22 <vkmc> great, let's do that
20:25:39 <ildikov> CarolBarrett: when I'll have more info about the sig ups I will have a better idea how many people interested in participating in the mentoring program
20:26:02 <ildikov> CarolBarrett: also we need people for the training who sit together with the students and help them
20:26:15 <ildikov> CarolBarrett: that's not finalised yet, who can come and do that
20:26:33 <ildikov> CarolBarrett: also, do you have any update on having content for the WGs module?
20:26:40 <ildikov> vkmc: great!
20:26:52 <CarolBarrett> ildikov: What signups are you referring to? Upstream training?
20:27:21 <ildikov> vkmc: considering your mentoring expertise, I would be really glad if we could count on you on this!
20:27:28 <ildikov> CarolBarrett: yeap
20:27:40 <vkmc> ildikov, sure thing, I booked my flights accordingly :)
20:27:43 <CarolBarrett> ildikov: Working to have a draft of the WG content this week - Edgar and I discussed the outline in Guadalajara
20:27:48 <CarolBarrett> OK
20:27:53 <vkmc> ildikov, will be arriving BCN on Saturday night
20:28:01 <ildikov> CarolBarrett: we added a small questionnaire about areas of interest and also the willingness of participating in the mentoring program
20:28:20 <ildikov> vkmc: amazing!!! tnx! :)
20:28:24 <vkmc> np!
20:28:30 <CarolBarrett> ildikov: to what questionaire was this added?
20:28:47 <ildikov> vkmc: I also meant the preparation part as I smell you have great ideas how to make the training more interesting! :)
20:29:08 <ildikov> CarolBarrett: the registration form to the training contains it
20:29:08 <vkmc> ildikov, sure, count me in for that as well
20:29:39 <CarolBarrett> All sounds good
20:29:42 <CarolBarrett> Ready to move on?
20:29:45 <ildikov> CarolBarrett: we felt it could be a good idea to check what people are up to and get enough mentors to cover the needs
20:29:54 <ildikov> vkmc: tnx much!
20:29:55 <CarolBarrett> +1
20:30:16 <ildikov> CarolBarrett: yeap, we can sync up on the WGs separately
20:30:21 <ildikov> CarolBarrett: thank you!
20:30:27 <CarolBarrett> OK - Next topic
20:30:40 <CarolBarrett> #topic •	Follow ups with mentors freed from matches
20:30:50 <CarolBarrett> MeganR are you here?
20:31:29 <CarolBarrett> I don't see her here - Does anyone else have an update on this?
20:31:57 <CarolBarrett> OK - moving along...
20:32:08 <CarolBarrett> #topic Graduation plan discussion
20:32:40 <CarolBarrett> This topic is about how do we define 'done' for a mentoring session?
20:33:01 <CarolBarrett> And how do we communicate that and facilitate that with the matches
20:33:30 <CarolBarrett> Thoughts?
20:35:00 <CarolBarrett> The main purpose of wanting to define the end of a mentoring session is to enable new mentees to be paired up
20:35:19 * diablo_rojo sneaks in lae
20:35:21 <diablo_rojo> *late
20:35:28 <CarolBarrett> and to help keep a focus on working towards goals in a mentoring relationship
20:35:41 <aimeeu> I received feedback from a mentee on the graduation subject and am trying to locate the email...
20:35:48 <CarolBarrett> Hi diablo_rojo - thanks for joining
20:36:09 <CarolBarrett> aimeeu: that would be good to hear
20:38:04 <CarolBarrett> Ok - if there's no thoughts on this one, we can move on....
20:38:04 <aimeeu> found it!  Jaime thought checking in at 3 months was a good idea but had no opinion on graduation or length of program
20:38:31 <diablo_rojo> I would agree with that
20:38:37 <CarolBarrett> aimeeu: Thanks - Do you know if the check-in emails were sent?
20:39:03 <CarolBarrett> do either of you have thoughts on how long we should support a match before we propose they graduate?
20:39:11 <ildikov> I think it's also good to have a "target" to reach as opposed to something seemingly endless
20:39:20 <diablo_rojo> I think its going to vary based on the pair of people
20:39:21 <aimeeu> CarolBarrett: Yes, I think Emily or maybe Megan (or Danielle?) sent emails
20:39:25 <ildikov> and I didn't really mean time as target
20:39:52 <aimeeu> I remember Jaime saying that the mentoring relationship just kind of comes to a natural end, some pairs sooner than others
20:40:05 <ildikov> but more to see how successful the mentee is and how much he/she can do things by him/herself, etc.
20:40:06 <CarolBarrett> Agree 1 size doesn't fit all - what are some of the thoughts on options?
20:40:22 <diablo_rojo> Erin Disney at the foundation updated the follow up survey, but I dont know that its been sent out to current mentor/mentees
20:40:50 <diablo_rojo> I have the survey though so if I get a list of names I can email the current group.
20:41:41 <CarolBarrett> diablo_rojo: Do you want to ping Erin and check on her plans?
20:42:03 <diablo_rojo> For?
20:42:18 <diablo_rojo> I don't think she was the one that was going to send it out to the group.
20:42:31 <diablo_rojo> Not sure who signed up for that
20:42:50 <CarolBarrett> I was thinking to see if she plans to send out the updated survey or if she was looking to you (or someone else) to do that
20:43:22 <diablo_rojo> Someone else had volunteered I thought
20:43:24 <CarolBarrett> I think we'd need to get the list of names from Emily
20:43:26 <diablo_rojo> Don't remember who though
20:43:34 <diablo_rojo> Might have to look back through logs.
20:43:35 <CarolBarrett> can you share the link to survey?
20:43:54 <diablo_rojo> I had volunteered to send out the new survey to collect more mentor/mentees/
20:44:10 <diablo_rojo> Sure one sec
20:44:50 <diablo_rojo> https://openstackfoundation.formstack.com/forms/mentoring_feedback_survey
20:44:54 <CarolBarrett> diablo_rojo: Gotcha! For that one, it would seem like we'd send it to a couple of Community mail lists. Like: Dev, User Committee, Product WG, etc
20:46:08 <diablo_rojo> I can definitely do that. I am only subscribed to the dev so thats what I was going to do, but I can add the others.
20:47:15 <CarolBarrett> diablo_rojo: you can find a list of the maillists here:
20:47:22 <CarolBarrett> #link http://lists.openstack.org/cgi-bin/mailman/listinfo
20:47:31 <diablo_rojo> CarolBarrett gracias :)
20:48:32 <CarolBarrett> I think it would be good to include Community, Foundation, Marketing, OpenStack, Openstack-dev, Product-WG, User Committee, Women-of-Openstack
20:48:48 <CarolBarrett> diablo_rojo: can you send that out this week?
20:49:13 <diablo_rojo> Yep :)
20:49:24 <CarolBarrett> Great! Thank you!
20:49:33 <CarolBarrett> The last topic for today
20:49:46 <CarolBarrett> #Topic Mentoring for people coming from other open source projects
20:50:32 <CarolBarrett> I think this is about helping people coming from other OpenSource communities (OPNFV as an example) to understand how to contribute to OpenStack
20:50:50 <ildikov> that would be really good
20:51:29 <ildikov> and I think having some focus on things like WGs is even more important for this one
20:51:32 <CarolBarrett> ildikov - Have you gotten requests for this type of content?
20:52:02 <ildikov> not directly
20:52:35 <ildikov> I was involved in OPNFV a bit more earlier
20:52:48 <diablo_rojo> Gotta drop here, but if there is anything else you need from me- bother ildikov and she can tell me :)
20:52:55 <CarolBarrett> I see the value of this, but given that we can't meet the mentoring match demand from within our community, I would rather use content on our website or a session at a Summit to handle this
20:53:35 <ildikov> if we can just have more pointers regarding how they can participate that helps as sometimes even communication about ideas go slowly and not always that well
20:54:17 <ildikov> CarolBarrett: at this stage I agree, let's point them to the doors and address mentoring when that step is done if you know how I mean
20:54:41 <ildikov> diablo_rojo: sure, don't read the logs, I will give you tasks! ;)
20:54:43 <CarolBarrett> Is the upstream training recorded? Could we point them to the section on WGs?
20:55:26 <ildikov> as far as I know it's not
20:55:48 <ildikov> but I think I can get a lightning talk slot, I will ask
20:55:53 <CarolBarrett> Oh well. We can always post the content for people to find
20:56:03 <CarolBarrett> That would be good
20:56:19 <ildikov> recording the whole training is not that valuable from the perspective of it is hands-on mostly and we plan to have group exercises
20:56:49 <ildikov> but I'm sure we can find a way to cover this, I will ask around and let you know
20:56:51 <CarolBarrett> understand - was really looking for just this 1 module
20:56:58 <CarolBarrett> Thank you.
20:57:06 <CarolBarrett> We're almost out of time - any opens?
20:57:08 <CarolBarrett> #topic Opens
20:57:13 <vkmc> quick one
20:57:24 <vkmc> Outreachy internships application has opened last week
20:57:35 <vkmc> we would need to spread the word about this program
20:57:43 <vkmc> deadline for application is Oct 17
20:58:06 <CarolBarrett> is there a link you can share?
20:58:10 <vkmc> there is
20:58:18 <CarolBarrett> I haven't heard about this
20:58:19 <vkmc> #link https://wiki.openstack.org/wiki/Outreachy
20:58:28 <CarolBarrett> Thanks!
20:58:41 <vkmc> we have a few internship ideas already and several interested applicants
20:58:43 <vkmc> #link https://wiki.openstack.org/wiki/Internship_ideas
20:58:51 <CarolBarrett> Thanks
20:58:58 <CarolBarrett> Any other opens?
20:59:02 <vkmc> thanks!
20:59:45 <CarolBarrett> OK - That's it for today. Emily will be back for our meeting next week. Thanks Everyone!
20:59:56 <CarolBarrett> #endmeeting