20:00:26 <ekhugen> #startmeeting wos_mentoring
20:00:28 <openstack> Meeting started Wed Oct  5 20:00:26 2016 UTC and is due to finish in 60 minutes.  The chair is ekhugen. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:00:29 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:00:31 <openstack> The meeting name has been set to 'wos_mentoring'
20:00:47 <ildikov> o/
20:00:51 <ekhugen> #topic Speed Mentoring
20:01:00 <ekhugen> hi ildiko!
20:01:08 <ekhugen> who else is here for women of openstack mentoring?
20:01:46 <aimeeu> Hi!
20:01:55 <ekhugen> Hi Aimee
20:02:05 <ekhugen> that's great news that you'll be at Barcelona!
20:02:14 <ekhugen> carol said she'd be about 10 minutes late
20:02:16 <aimeeu> Thanks - looking forward to helping
20:03:29 <ekhugen> I think we'll give it a few minutes for more people to come
20:03:41 <ekhugen> but fyi we have 6 mentors signed up so far for Speed Mentoring
20:03:54 <ekhugen> out of 15 people
20:05:10 <ekhugen> so I think that's a good start
20:05:34 <ekhugen> a few of the people did Speed Mentoring in Austin
20:06:11 <aimeeu> sounds good
20:06:34 <ekhugen> I think we need to set a date for the mentor training
20:07:58 <ekhugen> do you think if we did it the week before the summit that's too late?
20:08:06 <ekhugen> like maybe in this meeting timeslot?
20:08:11 <aimeeu> I was just going to suggest that!
20:08:33 <ekhugen> great minds think alike!
20:08:43 <aimeeu> +1
20:08:52 * diablo_rojo sneaks in late
20:09:17 <ekhugen> hi kendall!
20:09:22 <diablo_rojo> Hello :)
20:09:54 <ekhugen> sound good to you if we have the speed mentor training meeting on October 19 in this timeslot?
20:10:47 <diablo_rojo> Yeah...I will already be in Spain so idk if I will be able to make it so my opinion is worth less in this instance.
20:10:48 <ekhugen> we could also use someone to contact our mentors signed up so far and a. let them know about training, b. get their info for their baseball cards and c. find out if they're technical or career oriented
20:12:33 * aimeeu hearing Jeopardy music...
20:12:47 <ekhugen> yeah, I know, it's getting busy pre-summit
20:13:10 <ekhugen> maybe I'll ask nicole from intel if she wants to do that
20:13:35 <aimeeu> Thanks - I'm just swamped right now
20:14:35 <ekhugen> hopefully though we can all have a chance to look over the presentation for the mentor ed. meeting
20:14:36 <ekhugen> https://docs.google.com/presentation/d/1lkt5NAhhFnGgRFuOCoiliJLJDxo1tAWle0dkYhvxnm8/edit?usp=sharing
20:14:59 <ekhugen> I don't think it needs super amounts of updates
20:15:02 <ekhugen> Hi Carol!
20:15:09 <CarolBarrett> HI Emily
20:15:30 <ekhugen> do you know if Nicole from Intel was going to join today?
20:16:26 <CarolBarrett> I don't think so. Is there something you need?
20:16:46 <ekhugen> I was going to ask her if she wanted to be the one to contact the mentors signed up for Speed Mentoring
20:16:57 <ekhugen> she had asked earlier about the baseball cards and such
20:17:07 <ekhugen> so far we have 6 mentors signed up, which is a good start
20:17:12 <CarolBarrett> That's great!
20:17:44 <CarolBarrett> I think she wants to help on the production of the baseball cards, but not necessarily be the point of contact
20:17:51 <ekhugen> ah okay
20:18:17 <ekhugen> would you be interested then in reaching out to the mentors?  we thought we'd hold the mentor education session in this slot on October 19
20:18:36 <CarolBarrett> If you want/need her to do more, I think that would be OK too.
20:18:49 <CarolBarrett> Yes, I can reachout to the Mentor volunteers
20:19:28 <ekhugen> okay, I'll send you the list of emails afterward, we need to know:  a. let them know about training, b. get their info for their baseball cards and c. find out if they're technical or career oriented
20:19:40 <CarolBarrett> I'll check to see if I have the email from the Austin training session
20:19:54 <CarolBarrett> OK
20:20:03 <CarolBarrett> How many mentors are we looking for in total?
20:20:22 <ekhugen> I think we were hoping at most 20
20:20:31 <ekhugen> right now we only have 15 total signups for speed mentoring
20:20:40 <ekhugen> so I think the mentor signups are keeping pace well
20:21:50 <CarolBarrett> all good
20:22:29 <ekhugen> and so does everyone have some time to look over the slides and make any updates? I'm making a few as we're talking https://docs.google.com/presentation/d/1lkt5NAhhFnGgRFuOCoiliJLJDxo1tAWle0dkYhvxnm8/edit#slide=id.g110437b82a_0_0
20:22:29 <CarolBarrett> When do you want the email to go out to the mentors?
20:23:07 <ekhugen> if we can send an initial email out this week, then we'll see next week if we pick up any more signups?
20:23:42 <ekhugen> I can't monitor it as it goes this time, I just get updates periodically from claire, I hate to bug her every day if there's been anyone new
20:25:01 <CarolBarrett> OK - Will draft it after this meeting and send for review. Will plan to send out tomorrow
20:25:09 <CarolBarrett> Do you want us to look at slides now?
20:25:10 <ekhugen> awesome, thank you!
20:25:21 <ekhugen> I think whenever people get a chance, just before the next meeting
20:25:45 <aimeeu> The slides looked good (other than the dates and Austin location of course)
20:26:21 <ekhugen> thanks aimeeu
20:26:31 <ekhugen> carol, did you want to be timekeeper again?
20:26:50 <CarolBarrett> Sure - that was fun
20:26:59 <ekhugen> and would anyone else be interested in being emcee? (I'm fine with being emcee, but I'm also happy to share)
20:28:20 <ekhugen> I think we talked earlier about having two separate groups of helpers for career vs. technical
20:28:24 <CarolBarrett> I think you've the job. :)
20:28:29 <ekhugen> I guess so :-)
20:28:41 <CarolBarrett> I think having 2 sets is good
20:28:53 <CarolBarrett> They need to help guide the mentors to their new tables
20:28:57 <ekhugen> aimeeu, diablo_rojo since you were both interested in being helpers, do you want to pick your area?
20:29:25 <aimeeu> um... what's left? Ushering in late arrivals?
20:29:35 <diablo_rojo> Yeah my question exactly
20:29:56 <ekhugen> we found last time that we need people floating among the tables when the switch happens
20:30:10 <ekhugen> making sure that people know which table to go to next, and that they're wrapping up when they should be
20:30:40 <aimeeu> Ok.  I can do that
20:30:43 <ekhugen> so it would be good if we had one designated person for each group of tables (career and technical)
20:30:57 <CarolBarrett> Getting the mentors transitioned quickly is important for keeping the session on track
20:31:24 <aimeeu> I can't remember Austin - did you blow a whistle?
20:31:33 <ekhugen> I had a bell for Austin
20:32:11 <ekhugen> I think people heard it, but still needed some extra guidance sometimes
20:32:25 <aimeeu> ok - I can take the career side
20:32:34 <diablo_rojo> I can do some of the technical
20:32:40 <ekhugen> cool, thank you
20:32:41 <diablo_rojo> I will go where needed :)
20:33:17 * ekhugen thinks that aimee and kendall are both awesome helpers
20:33:30 <CarolBarrett> +1
20:33:47 <ildikov> +1
20:34:03 <ekhugen> okay, so anything else with speed mentoring?
20:34:25 <ekhugen> we could probably advertise it more, within our companies and on social media
20:34:53 <CarolBarrett> Is this the baseball card template that we want to use this time?
20:34:54 <CarolBarrett> https://drive.google.com/file/d/0BxtM4AiszlEyeDJMdk9ubDN6THc/view?usp=sharing
20:35:27 <ekhugen> I think so, unless people have suggestions of how to change it?
20:36:38 <CarolBarrett> I'll check with Nicole too
20:36:52 <ekhugen> okay, thanks Carol!
20:37:13 <ekhugen> anything else for speed mentoring?
20:37:25 <diablo_rojo> ekhugen, If you tweet it I will retweet :) Also I can ask if the foundation will tweet it too if they havent already
20:37:37 <ekhugen> cool, thanks diablo_rojo!
20:38:17 <ekhugen> I think we can skip the follow up survey, since Meganr was going to work on that
20:39:07 <ekhugen> and anne gentle and danielle were going to work on the graduation plan wiki updates
20:39:21 <CarolBarrett> Lots going on!
20:39:23 <ekhugen> so on to upstream training
20:39:30 <ekhugen> #topic upstream university
20:40:13 <ildikov> I don't have further numbers since last week, so my currently info is still 35 people in total
20:40:24 <ildikov> we're still updating the content
20:40:45 <ildikov> ekhugen: do you have sign ups for training helpers/mentors too?
20:40:54 <ekhugen> ildikov I don't see anyone who specified upstream training on their mentoring form
20:41:05 <ekhugen> but I wonder from some of the signups if people meant to
20:41:15 <spotz> ekhugen: what specifically do you need?
20:41:54 <ekhugen> spotz for upstream we were looking for people who were available both days (23/24) to lead small groups through the upstream curricula
20:42:07 <ekhugen> I think ildikov, it's pretty simple stuff, right?
20:42:14 <ekhugen> like how to work in the community, etc?
20:42:39 <ildikov> ekhugen: I have people showed interest in helping out with the training. should I point everyone to the registration page?
20:43:14 <spotz> Yeah I won't be there until partway through the 24th
20:43:30 <ekhugen> you could still sign up as a speed mentoring mentor though!
20:43:33 <ildikov> spotz: we plan to form groups of students and mentors/helpers would be assigned to the groups to help them solving exercises, answering any questions they might have
20:43:35 <ekhugen> spotz ^
20:44:13 <spotz> I could help but not until afternoon or 10/24 unfortunately
20:44:14 <ekhugen> you could point them to the registration page, or if you just want to keep track of them, that's okay too
20:44:54 <ildikov> ekhugen: also, when do you usually start to contact attendees?
20:45:43 <ekhugen> ildikov in what way? related to mentoring?
20:45:50 <ildikov> I have two people for now, so I can keep track of them
20:46:12 <ildikov> well, I would say in general
20:46:38 <ekhugen> I mean, last time we were only involved with the upstream attendees who signed up for mentoring
20:46:40 <ildikov> I wasn't involved in the organisation of the Austin training, so I don't really know whether you have any workflow you follow prior to the training
20:47:02 <ildikov> ah, ok
20:47:11 <ildikov> we have people interested in that now too
20:47:14 <ekhugen> and they just got the usual "you've been matched" email, with a reminder that they should have their laptop set up for upstream
20:48:12 <ildikov> hmm, ok, then I'll cook some text and contact people with some info and asking for confirmation that they can come
20:48:36 <ekhugen> I can send you a copy of what we sent out last time
20:49:14 <ildikov> do we want to match people now, I mean those who are interested or at the end of the training?
20:49:25 <ildikov> that would be great, thanks!
20:49:37 <ekhugen> I thought when we talked last week we were going to wait until the end of training to send them the signup form
20:49:42 <ildikov> when did you do the matching last time?
20:50:22 <ildikov> ekhugen: ok, I wasn't sure we agreed on that, sorry
20:50:32 <ekhugen> we did matching before last time, but then some people didn't show up to the training, that's why I thought we were waiting until after this time
20:51:11 <ildikov> yeap, that's all fine, I'm looking for guidance more on whether we're already late to send out mails to people in general or not :)
20:51:50 <ekhugen> I don't think you're late in sending out emails, I think nearer is better for confirmations usually
20:52:18 <ildikov> ok, cool, I hoped so too
20:52:31 <ekhugen> anything else for upstream?
20:52:47 <ildikov> no
20:53:01 <ekhugen> okay, last topic
20:53:04 <ekhugen> #meeting at summit
20:53:14 <ekhugen> #topic meeting at summit
20:53:26 * ekhugen forgets her irc commands
20:53:46 <ekhugen> did we want to get together for breakfast or lunch sometime during the summit?
20:53:49 <ekhugen> as the mentoring team?
20:53:53 <CarolBarrett> Yes!
20:53:57 <diablo_rojo> Sure!
20:54:03 <aimeeu> absolutely!
20:54:04 <ekhugen> I know during sessions is hard, and so is nighttime
20:54:10 <ekhugen> is breakfast or lunch easier?
20:54:22 <aimeeu> breakfast probably
20:54:33 <aimeeu> I'm helping Amy with the lunch & learns
20:54:38 <CarolBarrett> Yea, before the chaos of the day kicks in
20:54:53 <aimeeu> so breakfast Thursday or Friday?
20:55:03 <ildikov> +1 on breakfast
20:55:10 <ekhugen> would Thursday be better, is anyone leaving early?
20:55:18 <CarolBarrett> I think Thursday is best for me - I have an all day book sprint on Friday
20:55:21 <diablo_rojo> I dont leave till Saturday
20:55:35 <aimeeu> Thursday sounds good (I'm leaving on Sunday)
20:56:22 <ekhugen> diablo_rojo does Thursday work for you?
20:56:31 <diablo_rojo> Yeah that should be good
20:56:59 <ekhugen> okay, I haven't looked at what's around, but I understand the summit is right by a mall
20:57:14 <ekhugen> so there should be restaurants that serve breakfast around
20:57:27 <CarolBarrett> I've got a 9:50 presentation that morning, so meet at 8:30-ish...?
20:57:59 <ekhugen> that works for me
20:58:11 <ekhugen> if anyone has any restaurant ideas, we can talk about it next week?
20:58:19 <aimeeu> When do the Design sessions start? 9 am? Are you all going to be using the WOO group in the Group Me  app?
20:58:39 * aimeeu the official OpenStack Summit app keeps crashing
20:58:54 <ekhugen> they start at 9
20:59:09 <CarolBarrett> aimee: unfortunately not a new problem.
20:59:12 <aimeeu> so not a sit-down breakfast but more grab and gab?
20:59:44 <ekhugen> we're almost out of time, so we'll have to talk more next week
20:59:45 <aimeeu> or we can decide the week of the Summit
20:59:50 <CarolBarrett> If we want to do a sitdown we could meet at 8:00
20:59:59 <ekhugen> +1 carol
21:00:07 <ekhugen> okay thanks everyone!
21:00:08 <aimeeu> +1 - coffee!
21:00:13 <ekhugen> #endmeeting