20:00:11 <ekhugen_alt> #startmeeting wos-mentoring
20:00:12 <openstack> Meeting started Wed Nov  9 20:00:11 2016 UTC and is due to finish in 60 minutes.  The chair is ekhugen_alt. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:00:13 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:00:15 <openstack> The meeting name has been set to 'wos_mentoring'
20:00:39 <ekhugen_alt> hi, who's here for women of openstack mentoring?
20:01:05 <ekhugen_alt> aimeeu?
20:01:19 <ekhugen_alt> ildikov?
20:01:44 <ildikov> o/
20:02:05 <aimeeu> Hello!
20:02:29 <ekhugen_alt> we also have danielle on the phone
20:03:15 <ildikov> ekhugen_alt: should I call in too?
20:03:35 <ekhugen_alt> I think danielle is going to join the IRC chat, actually
20:03:50 <aimeeu> Ok - I was just looking up the number. ;)
20:03:54 <ildikov> ok, cool :)
20:03:59 <ekhugen_alt> I know Carol said she had a conflict
20:04:44 <ekhugen_alt> #topic Speed Mentoring
20:04:53 <ekhugen_alt> Any feedback from the speed mentoring session to discuss?
20:05:00 <ekhugen_alt> https://etherpad.openstack.org/p/speed-mentoring-barcelona
20:05:58 <ekhugen_alt> I think one of the things we're going to request for next summit is to have it during lunch instead
20:06:06 <ekhugen_alt> hi DanielleLynch!
20:06:52 <ildikov> ekhugen_alt: I think that should be better timing
20:06:54 <aimeeu> That sounds like a good idea.
20:07:10 <ildikov> ekhugen_alt: like how we agreed on this for the WOO gathering as well
20:07:27 <ildikov> there are always many people dealing with jet lag, etc.
20:07:52 <aimeeu> ... or late nights socializing with colleagues...
20:08:09 <ekhugen_alt> I wondered, did anyone hear back from mentors about how they thought it went?
20:08:18 <ekhugen_alt> did people like the career/technical split?
20:09:44 <aimeeu> I thought people liked it, although I haven't heard from anyone directly
20:10:09 <ekhugen_alt> I think the app feedback was all 5 stars, but not a lot of constructive feedback
20:10:46 <ekhugen_alt> anything else for speed mentoring?
20:10:46 <aimeeu> ah, yes, people always have a hard time creating constructive feedback
20:11:13 <ekhugen_alt> I think there are going to be some questions about it in the survey nithya is making for WoO
20:12:13 <ekhugen_alt> so next topic, feedback survey
20:12:18 <ekhugen_alt> #topic Feedback Survey
20:12:24 <ekhugen_alt> https://docs.google.com/spreadsheets/d/1w0lQUva-vHHdHU3WLEqFnuC-FGuzI6Ma2J6Q8YKRONk/edit#gid=0
20:12:43 <ekhugen_alt> I think that kendall made that viewable
20:13:09 <ekhugen_alt> a lot of the feedback seems to be around making goals and also making sure that mentors/mentees are actually interested and available
20:14:16 <ekhugen_alt> I need to send another note to the foundation to ask if we have the contact info for people who said they could be contacted later
20:14:32 <ekhugen_alt> since that bit of info somehow missed the spreadsheet
20:15:19 <ekhugen_alt> I think maybe I'll extract the comments into an email, unless someone else wants to volunteer to do that?
20:16:04 <aimeeu> The only constructive criticism is around better defining the program - goals, timeframe, expectations
20:16:34 <ekhugen_alt> yeah, so I thought with the next round of matches, I'd make them respond within a week if they want to stay matched
20:17:06 <ekhugen_alt> I think maybe we gave people too long before we unmatched them, and then that made following up hard
20:17:30 <aimeeu> That sounds good. I think the "biweekly updates" is a bit of  stretch for everyone involved.
20:17:49 <ekhugen_alt> maybe then follow up at 1 month to ask if they have goals defined
20:17:57 <ekhugen_alt> just to provide more structure
20:18:19 <aimeeu> How about giving them some defined goals as a starting point?
20:19:29 <ekhugen_alt> so we had a getting started guide with example goals
20:19:34 <ekhugen_alt> https://docs.google.com/document/d/1rXLWga17J3TXENNTvJgNJ4ol9N3_FgH20y_gFrITR_Y/edit
20:19:53 <ekhugen_alt> are you thinking of something more than that aimeeu?
20:19:56 <aimeeu> ah, ooops, I guess some of the mentors and mentees weren't the only ones to not read the guid
20:20:23 <ekhugen_alt> is there a way we could make the getting started guide more readable/accessible?
20:20:30 <aimeeu> Nope - your goals look good.
20:20:50 <aimeeu> Maybe not Google Docs?
20:21:30 <ekhugen_alt> aimeeu do you think it should be directly in the wiki?  or is there a better format? https://wiki.openstack.org/wiki/Mentors
20:22:02 <aimeeu> I'm thinking of the fewest clicks possible, so yes probably the wiki.
20:22:22 <ekhugen_alt> do you want to take a stab at extracting the google doc into a wiki section?
20:22:28 <ekhugen_alt> aimeeu ^?
20:23:07 <aimeeu> I'll try - it may happen in the middle of Dec tho - gearing up for an OPNFV Plugfest/Hackfest in the beginning of Dec
20:23:42 <ekhugen_alt> okay, I'll just put a direct link to it in the match emails for the next round of matches
20:23:52 <aimeeu> sounds good
20:23:53 <ekhugen_alt> so hopefully they'll read it
20:24:12 <ekhugen_alt> anything else on the feedback survey?
20:24:45 <ekhugen_alt> #topic Next round of matches
20:25:08 <ekhugen_alt> so I sent out the email a bit ago with the automated matching tool and the suggested matches, did anyone get a chance to look at that?
20:25:55 <ekhugen_alt> I'm waiting for Carol's feedback on the career matches
20:26:46 <ekhugen_alt> I did also start to get an openstack project going so others can contribute to the matching code too https://review.openstack.org/#/c/393926/
20:28:52 <ekhugen_alt> Any other feedback or concerns on the automated matches or the next round?  I know we're later than we wanted to be with it
20:30:03 * aimeeu shamefully still trying to locate Emily's email
20:30:20 <ekhugen_alt> oh I can re-send it aimeeu
20:30:25 <ekhugen_alt> I think it was during summit week
20:31:13 <aimeeu> found it
20:31:27 <ekhugen_alt> cool
20:33:07 <ekhugen_alt> maybe if people think of any feedback we can discuss over email?
20:33:36 <aimeeu> Sounds good
20:33:40 <ekhugen_alt> I think I'm out of topics
20:33:43 <ekhugen_alt> #topic open
20:34:06 <ekhugen_alt> ildikov any feedback from the upstream university on the mentoring program?
20:34:31 <ildikov> we tried to encourage people to sign up to the mentoring program
20:34:48 <ildikov> we also sent out the links in the follow up mail after the training
20:35:16 <ildikov> I know that there were people interested, I don't have info whether they finally signed up or not though
20:35:33 <ekhugen_alt> we have 43 signups right now in the spreadsheet
20:35:54 <ekhugen_alt> I don't know when they all came in, but that's a good number and a bit more than before the summit
20:36:12 <ildikov> I can check the names if we have anyone there from the training
20:36:32 <ekhugen_alt> https://docs.google.com/spreadsheets/d/1r2ZZNq7MBNJNKr0g_QlnQvhmkTSC8pf1x4DC-_NMfhA/edit#gid=0
20:36:39 <ekhugen_alt> there's the link to the spreadsheet
20:36:51 <ildikov> ekhugen_alt: do you have a link to that spreadsheet?
20:37:11 <ekhugen_alt> ildikov it's right above, like 2 lines up
20:37:40 <ildikov> ekhugen_alt: sorry, just lost connection for a bit, I can see the link now
20:38:10 <ildikov> ekhugen_alt: I will report back on the numbers if I find matching names
20:38:17 <ekhugen_alt> anything else from upstream that we can incorporate back into the mentoring program?
20:38:21 <ekhugen_alt> cool thanks ildikov
20:38:39 <ildikov> ekhugen_alt: we are also thinking about bringing parts of the training or workshops to local events, like OpenStack Days
20:39:02 <ildikov> I don't know whether the speed mentoring or anything would make sense there too
20:39:07 <ekhugen_alt> nice, that sounds like a good idea
20:39:26 <ekhugen_alt> and we're happy to share how we did speed mentoring, if anyone is interested in replicating that event
20:39:29 <ildikov> the idea is to connect people within the local communities
20:39:51 <ildikov> cool, that would be great to have that info available
20:40:31 <ekhugen_alt> maybe I'll put links to the speed mentoring training out on the wiki page, so that other people know where that is
20:40:40 <ildikov> and if you have any further ideas on what could be good to do/try at these events please share :)
20:40:57 <ildikov> ekhugen_alt: sounds great, thank you
20:41:39 <ekhugen_alt> yw ildikov and if I think of any other events, I'll let you know
20:41:46 <ekhugen_alt> any other topics from anyone?
20:42:55 <ekhugen_alt> okay I think we can end a few minutes early
20:42:57 <ekhugen_alt> thanks everyone!
20:43:11 <ildikov> thanks!
20:43:27 <ekhugen_alt> #endmeeting