20:01:16 <ekhugen_alt> #startmeeting wos-mentoring
20:01:17 <openstack> Meeting started Wed Nov 16 20:01:16 2016 UTC and is due to finish in 60 minutes.  The chair is ekhugen_alt. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:01:19 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:01:21 <openstack> The meeting name has been set to 'wos_mentoring'
20:01:37 <ekhugen_alt> Hi CarolBarrett!  I got a note you were out sick, I thought maybe you wouldn't be on!
20:02:06 <CarolBarrett> I'm covering as much as I can - between naps...
20:02:17 <ekhugen_alt> aww, I hope you feel better soon!
20:02:26 <aimeeu> Hello all - sorry I'm late - multitasking as usual
20:02:34 <ekhugen_alt> Hi aimeeu
20:02:44 <aimeeu> Get well soon CarolBarrett
20:02:46 <CarolBarrett> thanks
20:03:01 <ekhugen_alt> anyone else here for the mentoring meeting?
20:04:03 <ekhugen_alt> doesn't sound like there's anyone on the phone, so I think i'm going to close the phone line
20:04:25 <CarolBarrett> OK
20:04:38 <ekhugen_alt> sometimes Danielle was calling in on the phone
20:05:37 <ekhugen_alt> so there was a discussion on Monday at the women of openstack meeting about some feedback from speed mentoring
20:05:58 <ekhugen_alt> I don't know if there's anything more for us to discuss from that, carol and aimee, I think you were both on that call, right?
20:06:28 <CarolBarrett> Yes, I was there and I think the feedback there matched our take-aways
20:07:29 <aimeeu> I was not on the call but am looking at the etherpad. I have a conflict now that it's Standard Time.
20:07:38 <ekhugen_alt> ah okay
20:07:44 <ekhugen_alt> #topic Barcelona feedback
20:08:08 <ekhugen_alt> any questions or comments on that aimeeu?
20:08:47 <aimeeu> Look like our concerns were covered
20:09:48 <ekhugen_alt> okay, so I think we can move on to the feedback survey
20:09:52 <ekhugen_alt> #topic feedback survey
20:10:13 <ekhugen_alt> and I think this is my fault we don't have anything to talk about here, I was going to send out the results in an email
20:10:18 <ekhugen_alt> and I just did not get to that last week
20:10:56 <CarolBarrett> NP - can you summarize the feedback?
20:11:06 <ekhugen_alt> https://docs.google.com/spreadsheets/d/1w0lQUva-vHHdHU3WLEqFnuC-FGuzI6Ma2J6Q8YKRONk/edit#gid=0
20:11:27 <ekhugen_alt> at a glance most of it seemed to be about mentors and mentees not being vetted enough, people who seemed interested just disappeared
20:11:57 <ekhugen_alt> so I think we talked last week about giving people just a week to respond before we unmatched them
20:12:37 <aimeeu> yes - I think that we all agreed that it was a good idea
20:13:16 <ekhugen_alt> beyond that there were some comments about checking in more regularly and helping with goals
20:13:28 <ekhugen_alt> which we said we'd point people directly to the getting started guide
20:13:41 <ekhugen_alt> that has some suggested goals
20:14:12 <CarolBarrett> i'm just reading through the comments...
20:14:38 <aimeeu> and I should be able to put a web page together so people don't have to access the guides
20:14:51 <ekhugen_alt> I was going to put them in an email and send them out, since they're hard to read via the spreadsheet
20:15:30 <CarolBarrett> yea, I downloaded it so I could get more space to the see the responses
20:15:39 <aimeeu> There has to be personal responsibility though from the mentees. They should know what they want to achieve, not expect us to create goals for them
20:16:16 <ekhugen_alt> right, so we did also put in the checks with the new script, if they don't have a goal, we now kick them out and ask them to resubmit
20:16:58 <ekhugen_alt> so that, plus the webpage to make things easier to read (thanks aimeeu for volunteering on that), that's probably enough right?
20:17:10 <ekhugen_alt> or does anyone have more ideas?
20:17:43 <CarolBarrett> 1 other idea - what about an moderated 1st meeting...
20:18:17 <CarolBarrett> by this I mean that one of us meets with the Mentor and Mentee to review the scope of the engage & faciliate establishing goals, etc
20:18:20 <ekhugen_alt> so we have someone from the mentoring team there for their first meeting?  or we hold the first meeting as a group?
20:18:20 <aimeeu> that could be a challenge depending on time zones of mentor/mentee - or were you thinking of a moderated meeting for all matches?
20:19:08 <CarolBarrett> I understand it has a scale issue - but looking through the comments, it seems like getting off on the right foot was a challenge frequently
20:20:34 <CarolBarrett> Seems like the biggest issue was the Mentees stopped communicating - for a variety of reasons
20:21:20 <CarolBarrett> So maybe more frequent check-ins is a good idea, so we can identify Mentors who are ready for a new match..
20:21:31 <CarolBarrett> since we seem to be Mentor constrained
20:21:36 <aimeeu> +1 - did we touch on that last week?
20:21:43 <ekhugen_alt> yes, I think we did
20:21:50 <ekhugen_alt> maybe monthly check-ins?
20:21:59 <CarolBarrett> I think that would be good
20:22:21 <aimeeu> it would almost be nice to have some kind of bulletin board
20:22:35 <aimeeu> chat board or whatever they are called these days
20:23:05 <ekhugen_alt> well we have the listserv and the openstack-women channel
20:23:13 <aimeeu> not email or irc
20:23:31 <CarolBarrett> why not use email or IRC?
20:23:40 <ekhugen_alt> do you think people would use another method of communication?  is there a chance that they would just forget about checking it?
20:23:50 <aimeeu> it's hard to keep track of email and irc
20:24:01 <CarolBarrett> Yes, I think people will definitely forget to check in
20:24:21 <CarolBarrett> I think it will be up to us to ping them
20:24:46 <aimeeu> i was thinking of a bulletin board just for participants, but the Foundation would have to host it, so probably not going to get off the ground
20:25:21 <ekhugen_alt> yes, I think the foundation's probably busy enough that it would be hard to get that going
20:26:23 <ekhugen_alt> but I can add that to the automation fairly easily, to have it autogenerate check in emails
20:26:32 <aimeeu> +!
20:26:35 <aimeeu> +1
20:26:45 * aimeeu fat fingers
20:26:55 <ekhugen_alt> so any other ideas from the feedback survey?
20:28:10 <CarolBarrett> None from me
20:28:16 <ekhugen_alt> okay, next topic is the next round of matches
20:28:21 <ekhugen_alt> #topic New matches
20:28:55 <ekhugen_alt> thanks aimeeu for the feeback  you sent last week, I have to update the "please resubmit" email to take that into account
20:29:26 <aimeeu> no problem (the former English teacher in me kicked in, so sorry if it sounded like I was lecturing...)
20:30:05 <ekhugen_alt> no, those were good comments, I did really appreciate them
20:30:18 <ekhugen_alt> I also need to update to use the webpage that anne suggested
20:30:40 <ekhugen_alt> I think carol, you asked about the mentees leftover from our previous spreadsheet
20:31:07 <CarolBarrett> Yes
20:31:11 <ekhugen_alt> and I confess, I wasn't sure how to handle that, I'm almost thinking it's worth sending a note to anyone unmatched from the old spreadsheet and ask them to fill out the new form if they're still interested?
20:31:46 <aimeeu> that's a good idea - if they want to still participate, they're goals/projects may have changed
20:31:59 <aimeeu> s/they're/their
20:33:15 <CarolBarrett> Hmmmm - I guess that could work. But are we going to ask people to re-enroll each cycle we should be more clear about that....and expect to lose mentees
20:33:44 <aimeeu> I think only this time because Emily automated the email process?
20:34:16 <ekhugen_alt> well I guess the alternatives are: try to match them by hand or bring them over to the new spreadsheet individually
20:34:45 <ekhugen_alt> I was thinking that if they're on the old spreadsheet and not yet matched, there might a good chance that they were no longer interested
20:34:45 <CarolBarrett> Any sense of how many there are?
20:34:58 <ekhugen_alt> probably a good number, 50ish
20:35:33 * aimeeu you can remove me if I'm on it
20:35:35 <ekhugen_alt> and I wouldn't normally ask them to re-enroll each cycle, just this time because the survey changed so much
20:35:50 <CarolBarrett> If it's a 1 time thing, then I think it's OK
20:35:51 * ekhugen_alt thanks aimee, now it's like 49ish
20:36:25 * aimeeu always glad to help
20:37:11 <aimeeu> also some unmatched from the previous spreadsheet may be on the current list
20:37:38 <ekhugen_alt> so I think what I would do in priority order is: make the updates to the email that aimeeu suggested, send out the matches we have right now, send out an email asked unmatched people from old spreadsheet to update to new one, then work on converting to the new webpage anne suggested
20:37:57 <aimeeu> sounds good
20:37:59 <ekhugen_alt> s/asked unmatched people/asking unmatched people/
20:38:12 <CarolBarrett> OK
20:38:47 <spotz> o/
20:39:56 <ekhugen_alt> I will quite honestly try to get to the first two things today
20:40:20 <ekhugen_alt> I also am still trying to get the patch merged for our new project so that everyone can update the code https://review.openstack.org/#/c/393926/1
20:40:30 <ekhugen_alt> I apparently used underscores when I should not have
20:42:46 <ekhugen_alt> anything else on new matches?
20:42:54 <CarolBarrett> Not from me
20:43:05 <ekhugen_alt> any other topics?
20:43:43 * ekhugen_alt realizes she didn't say hi to spotz, hi spotz
20:44:02 <CarolBarrett> Are we considering supporting any activities at the PTG?
20:44:38 <ekhugen_alt> there was some discussion about that at the meeting on Monday, it doesn't sound like there's really going to be an opportunity for any women of openstack meetings there
20:44:48 <ekhugen_alt> unless I misheard that
20:45:14 <spotz> ekhugen_alt: No worries:)
20:45:25 <aimeeu> the PTG is for experienced contributors only, and many are only going to be there 2 or 3 days out of the week
20:45:54 <ekhugen_alt> so I think our idea of maybe having speed mentoring there isn't going to be useful
20:46:00 <aimeeu> +1
20:46:40 <CarolBarrett> Sounds like a good plan - we can revisit after the 1st PTG and see if there's any feedback to change that direction
20:47:04 <aimeeu> Good idea. I'll probably be at the PTG for only 2 days myself.
20:47:06 <ekhugen_alt> so we'll plan the next speed mentoring event for boston, I do think there's been some progress on moving that to lunch
20:47:07 <clarkb> aimeeu: I hesitate to say its only for experienced contributors (tjats not ehat the ptg site says)
20:47:36 <aimeeu> I equate identifying with a particular project as experienced
20:47:45 <CarolBarrett> Lunch would be great!
20:48:11 <ekhugen_alt> clarkb even if there are less experienced contributors, is the ptg likely to be their first openstack event?
20:48:18 <ildikov> I think PTG could be used to get together with the mentors for instance
20:48:19 <ekhugen_alt> that's kind of where we were aiming speed mentoring
20:48:20 <spotz> From what I've heard spots are limited so it's mainly going to be PTLs and cores
20:48:52 <clarkb> ekhugen_alt: I dont see why not, the ptg is for people contributing upstream. we may have such individuals that have never gone to a summit before
20:48:58 <aimeeu> I don't think our target audience for speed mentoring is going to be there
20:49:14 <clarkb> aimeeu: that I can agree with
20:49:24 <ildikov> ekhugen_alt: the idea is to have people there who are already involved within a project in some extent
20:49:35 <CarolBarrett> ildikov: agree
20:49:41 <clarkb> (I just worry if you say experienced contributors only tjat semds a slightly different message)
20:49:50 <ildikov> ekhugen_alt: the Summits are still the events where we expect newcomers
20:50:14 <ekhugen_alt> alright, so I think we're all happy with the next speed mentoring event being boston, and I think we're all especially happy for not-breakfast-events
20:50:24 <ildikov> clarkb: yeap, I think active contributor or something like might be better
20:50:40 <ildikov> ekhugen_alt: +1 :)
20:50:48 <CarolBarrett> +1
20:51:48 <ekhugen_alt> cool, any other topics?
20:51:52 <ekhugen_alt> #topic open
20:53:13 <CarolBarrett> No opens from me
20:53:26 <ekhugen_alt> okay, well I think we can end 7 minutes early then
20:53:35 <aimeeu> thanks everyone
20:53:40 <CarolBarrett> great - I'll take it!
20:53:42 <ekhugen_alt> just a reminder next meeting is the 30th
20:53:59 * ekhugen_alt wishes happy thanksgiving to US peeps!
20:54:01 <aimeeu> Happy Thanksgiving to all in the US
20:54:13 <diablo_rojo_phon> Happy Thanksgiving :)
20:54:19 <ekhugen_alt> #endmeeting