20:00:16 <ekhugen_alt> #startmeeting wos_mentoring
20:00:17 <openstack> Meeting started Wed Mar  1 20:00:16 2017 UTC and is due to finish in 60 minutes.  The chair is ekhugen_alt. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:00:18 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:00:20 <openstack> The meeting name has been set to 'wos_mentoring'
20:00:35 <ekhugen_alt> hi all, who's here for the mentoring meeting?
20:00:57 <knangia> o/
20:01:14 * knangia raising hand
20:01:36 <ekhugen_alt> hi knangia!
20:01:49 <knangia> hi ekhugen_alt :)
20:01:59 <knangia> how are you doing ?
20:03:04 <Nicole> hi there!
20:03:28 <ekhugen_alt> hi Nicole!
20:03:49 <ekhugen_alt> #topic Boston planning
20:04:11 <ekhugen_alt> so I think we said we wanted to put out a call for mentors for Boston this week
20:04:32 <Nicole> yes, i think the plan was 3/1
20:06:09 <ekhugen_alt> so what did we want to ask in the call for mentors? I think we talked about getting a survey set up with the baseball card questions?
20:06:16 <ekhugen_alt> so we didn't have to try to track that down later?
20:07:23 <Nicole> yep!
20:07:45 <ekhugen_alt> did we want to use the same baseball card format as last time?
20:08:11 <Nicole> i had planned on using the same format, but definitely open to other fun ideas!
20:08:26 <knangia> whats the baseball card format ?
20:08:32 <ekhugen_alt> do you have an example posted somewhere like google docs, Nicole?
20:08:36 <Nicole> how did we do the last call for mentors? i wasn't a part of that the last time around.
20:09:17 <Nicole> i'm happy to post a sample of the baseball cards
20:09:26 <ekhugen_alt> I think last time we sent it out and asked for people to fill out the general mentors survey https://openstackfoundation.formstack.com/forms/mentor_mentee_signup_pre_barcelona but then we had to do the baseball card questions later
20:09:42 <Nicole> ah, looking at the link now
20:11:15 <Nicole> just looked at the link. really like the questionnaire. a few questions ...
20:11:49 <Nicole> what do you think about splitting it up into a questionnaire for mentors, and a questionnaire for mentees? or has this already been explored?
20:12:17 <Nicole> if we did split them up, then we could ask the respective questions to each audience.
20:12:46 <knangia> hey, so I went through the link...and read the questions
20:13:23 <knangia> what do we do after filling up the survey, like how do we have baseball card format
20:13:38 * diablo_rojo sneaks in late
20:14:54 <Nicole> am thinking we'll use the responses from the mentors to populate the baseball cards, and we'll use the responses from the mentees to prep the mentors & guide the rotations.
20:14:54 <ekhugen_alt> so the questionnaire was meant for generally collecting info about mentors (maybe for speed mentoring, upstream university, long term mentoring, etc)
20:15:10 <Nicole> ah, ok, emily!
20:15:31 <ekhugen_alt> but if that collects all the info you need for baseball cards, we can just point people to that again
20:16:09 <Nicole> i need to do a comparison to truly see if it does. how easy is it to edit or create a new one?
20:16:23 <ekhugen_alt> and knangia I think last time it was really nice of Nicole to make the baseball cards from the mentor's responses
20:17:01 <ekhugen_alt> Nicole, I don't think it's so easy to edit it, since we tend to lose new fields in our google spreadsheet that keeps the output
20:17:10 <Nicole> ah, ok
20:17:13 <knangia> nice Nicole !
20:17:21 <ekhugen_alt> we could just do a new google survey though, if that's better
20:17:49 <Nicole> am thinking if we can create two new ones, would it make sense to create one for mentors & one for mentees?
20:18:48 <ekhugen_alt> well for mentees, we just wanted to ask them to provide three questions, right?
20:18:48 <Nicole> this way, the foundation will also have a place to drive people to who register for the session -- and perhaps we can include it as a link on the event site, on the session page?
20:19:24 <Nicole> yes, actually 4, i think ... meaning ...
20:19:37 <ekhugen_alt> because I think for something smaller like that, we can include it on the RSVP from the foundation
20:20:00 <Nicole> 1 - technical or career mentoring interest. and then their top 3 questions/interests.
20:20:15 <ekhugen_alt> ah, right, yes
20:20:36 <ekhugen_alt> but those are small enough, I think they could go on the rsvp form, right diablo_rojo?
20:20:42 <Nicole> yes, if it's better within the rsvp from the foundation, that sounds good!
20:21:03 <knangia> +1
20:21:12 <ekhugen_alt> the baseball cards had a lot more information on them, I'm not sure we want to ask for all of that on the RSVP, right?
20:22:25 <Nicole> am thinking we ask the mentee questions in the foundation's rsvp, and we create a form (similar to the one you gave the link for) for the mentors
20:23:13 <ekhugen_alt> +1 Nicole
20:23:41 <ekhugen_alt> so we want to have the form ready before we do the call for mentors, I think
20:24:33 <Nicole> yes, i think so -- it'd be great to put the link to the form in the call for mentors
20:25:18 <knangia> +1 Nicole
20:26:21 <ekhugen_alt> Nicole, do you think you could look at the baseball card info and come up with a list of questions from that, please?
20:26:37 <Nicole> yes, absolutely!
20:26:49 <Nicole> i'm looking at the info now.
20:26:54 <ekhugen_alt> awesome, thank you!
20:27:03 <Nicole> sure
20:27:05 <Nicole> !
20:27:29 <knangia> great guys :D
20:27:44 <knangia> anything I can help with ?
20:27:46 <ekhugen_alt> does anyone want to volunteer to take the questions and make them into a google form?
20:28:13 <knangia> i may do it...
20:28:36 <knangia> need to take questions from Nicole  ? and then make them into a google form
20:28:42 <ekhugen_alt> that would be awesome knangia
20:28:56 <knangia> sure !
20:29:05 <Nicole> sounds good. i can have them ready fairly quickly.
20:29:19 <ekhugen_alt> okay and then I think I have the call for mentors emails from Barcelona
20:29:24 <Nicole> unless there are any field that anyone wants to add?
20:29:49 <knangia> sure Nicole ...let me know whenever you ready...i have to make them in to the survey format (like the link you provided above) ?
20:30:12 <ekhugen_alt> maybe Nicole and knangia could post the form to openstack-women and ask if anyone has any updates before we send it out?
20:30:39 <knangia> yes
20:30:46 <Nicole> sounds good
20:30:49 <knangia> also, i want to volunteer for mentor..
20:31:12 <ekhugen_alt> oh that would be great, thanks knangia
20:31:12 <knangia> so, how do i do that...just fill up the form or anything more?
20:31:29 <knangia> you're welcome ekhugen_alt :)
20:31:40 <ekhugen_alt> yes, just fill in the form you're creating, please :-)
20:32:05 <knangia> yes, will do that :D thanks ekhugen_alt !
20:32:40 <Nicole> emily, what timeframe are we targeting for the prep call with mentors?
20:33:09 <ekhugen_alt> usually the prep call is a few weeks before summit, so maybe April 19th ish?
20:33:39 <Nicole> sounds good. i'll put the target week in the plan i'm drafting.
20:34:44 <ekhugen_alt> okay, cool, so when you have the slides put together, we'll go over them in a meeting?
20:35:11 <Nicole> yep. i've started on them, but haven't finished yet.
20:35:19 <ekhugen_alt> okay, thank you Nicole!
20:35:29 <Nicole> sure!
20:35:37 <ekhugen_alt> any other topics to discuss for Boston?
20:36:30 <Nicole> i have lunch with heidi joy tomorrow & will be talking to her about the idea of the mentor/mentee stories.
20:36:47 <ekhugen_alt> oh great, thank you!
20:36:57 <Nicole> absolutely!
20:37:07 <knangia> sounds good...let me know if i can include in some discussions
20:37:13 <diablo_rojo> ekhugen_alt, I think the plan is to send a short survey out to those that register, but I can see if we can put it on the rsvp
20:37:23 <diablo_rojo> ekhugen_alt, sorry I am doing like five things at once :)
20:37:39 <ekhugen_alt> ah okay, that makes sense diablo_rojo
20:37:58 <knangia> and ping me whenever you're ready with the questions, will be making the google form Nicole
20:38:16 <Nicole> sounds great! thanks!
20:38:37 * ekhugen_alt gets multitasking as she tries to listen in on her conference call and type
20:38:45 <Nicole> emily, one other question ...
20:38:56 <ekhugen_alt> sure Nicole
20:38:59 <Nicole> how have we typically gotten the word out about the call for mentors?
20:39:14 <Nicole> am wondering if i should tweet about it?
20:39:18 <ekhugen_alt> I think we've sent it out through listservs and then the foundation has also tweeted about it
20:39:30 <ekhugen_alt> yep, we definitely should tweet :-)
20:39:37 <Nicole> ok, cool
20:39:47 <knangia> tweet is a good option!
20:40:17 <Nicole> should we also send word through the women of openstack?
20:40:25 <Nicole> i mean, the mailing list?
20:40:29 <ekhugen_alt> that's probably one of the listservs we'll send it out on
20:40:42 <diablo_rojo> Nicole, yeah that would be good :) Maybe the dev ML too
20:40:44 <Nicole> ok, great
20:40:45 <ekhugen_alt> usually I think the general openstack one, openstack-dev and the women of openstack are the three
20:41:02 <ekhugen_alt> diablo_rojo beats me to the punch
20:41:24 <knangia> +1
20:41:50 <diablo_rojo> ekhugen_alt,solid list
20:42:35 <ekhugen_alt> I'm out of office the next few days, so I probably won't get to send them out until later Monday, but Nicole and knangia I figured it would probably take until then to get the survey ready?
20:42:59 <diablo_rojo> ekhugen_alt, and if you need I can reach out to the Upstream Uni mentors and see if any of them are interested. I'm hesitant to poke at them until after we have contacted people other ways just cause we are already bombarding them with things for Upstream Training for Boston.
20:43:01 <knangia> i guess yes
20:43:34 <diablo_rojo> ekhugen_alt, I can get the survey done today if you know exactly what you want on it. Is there a doc you can share with me?
20:43:36 <ekhugen_alt> I think that's fine diablo_rojo, we usually get a good number of mentors from the callouts on the mailing lists
20:43:53 <ekhugen_alt> diablo_rojo I think Nicole was going to come up with the list of questions
20:43:54 <diablo_rojo> ekhugen_alt, wider variety too if you reach out to the other ML's
20:44:00 <diablo_rojo> Got it
20:44:28 <diablo_rojo> Nicole, just send it to me whenever you are ready. I can set up the survey and then send it back for a final check.
20:45:21 <knangia> let me know what I can help with then !
20:45:25 <Nicole> yep, sounds good
20:45:59 <ekhugen_alt> thanks everyone!
20:46:12 <ekhugen_alt> any other topics around Boston planning?
20:46:54 <knangia> thank you ! ping me whenever you're ready Nicole , can get the google form ready :)
20:47:23 <ekhugen_alt> oh I think maybe we better decide on who's going to do the form between diablo_rojo and knangia
20:48:27 <diablo_rojo> Google forms can't be accessed by people in China :/
20:48:31 <knangia> umm, i'm fine with anything guys
20:48:50 <diablo_rojo> The foundation uses formstack usually for these things, but I'm flexible.
20:49:02 <ekhugen_alt> I didn't want to volunteer the foundation, just because I know it's busy with summit stuff
20:49:20 <ekhugen_alt> but formstack is probably the better choice
20:49:36 <diablo_rojo> I have some bandwith since my focuses are more on the PTGs
20:49:50 <Nicole> ah, ok
20:50:02 <diablo_rojo> It doesn't take more than ten min, but I don't wanna steal someone's job from them :)
20:50:04 <ekhugen_alt> knangia maybe you can help review the form and questions?
20:50:14 <Nicole> i'll look at the questions via the link that emily provided earlier, and then at the baseball cards, and make sure we have everything captured.
20:50:18 <knangia> yes sure ekhugen_alt
20:50:20 <diablo_rojo> Totally I can send the form to whoever for review
20:50:54 <Nicole> and i'll also find a way to post a sample of the baseball cards online so that you can all view it
20:51:06 <knangia> +1
20:51:10 <diablo_rojo> So excited to see them!
20:51:10 <ekhugen_alt> thanks!
20:51:25 <Nicole> i can also send through email if that works for folks
20:51:48 <ekhugen_alt> sure, email or posting in openstack-women I think works
20:51:52 <knangia> should work
20:51:57 <Nicole> cool
20:52:27 <ekhugen_alt> one question I want to get to before we run out of time, should we meet every week from now until summit?
20:52:37 <ekhugen_alt> it seems like we're usually running out of time
20:53:37 <diablo_rojo> ekhugen_alt, I'm flexible :)
20:54:02 <Nicole> sounds good to me
20:54:04 <ekhugen_alt> we can always end early if we run out of topics, but we haven't even talked about long-term mentoring in awhile
20:54:28 <knangia> sounds good
20:54:55 <ekhugen_alt> okay, thanks!  I'll put the meeting on the calendar every week between now and summit
20:55:06 <ekhugen_alt> any other topics in our last 5 minutes?
20:55:13 <ekhugen_alt> #topic opens
20:55:41 <diablo_rojo> Sounds good to me :)
20:56:51 <ekhugen_alt> okay, if no one has any other topics, we'll end a few minutes early
20:56:56 <ekhugen_alt> thank you everyone!
20:57:12 <ekhugen_alt> have a good week!
20:57:21 <ekhugen_alt> #endmeeting