20:01:13 <ekhugen_alt> #startmeeting wos_mentoring
20:01:13 <openstack> Meeting started Wed Mar 15 20:01:13 2017 UTC and is due to finish in 60 minutes.  The chair is ekhugen_alt. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:01:14 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:01:17 <openstack> The meeting name has been set to 'wos_mentoring'
20:01:29 <ekhugen_alt> Hi Nicole_!  Who else is here for wos_mentoring?
20:01:37 <Nicole_> hi emily!
20:01:44 <MeganR> Hello!
20:01:50 <Nicole_> hi megan!
20:02:34 <diablo_rojo> hello
20:02:47 <Nicole_> hi diablo-rojo!
20:02:48 <ekhugen_alt> Hi Megan
20:02:51 <ekhugen_alt> Hi Kendall!
20:03:07 <ekhugen_alt> anyone else snowed in?
20:03:27 <Nicole_> no, it looks like all of our snow (in oregon) headed your way!
20:03:36 <MeganR> I'm in NYC - not snowed in, but wow it is cold!
20:03:39 <ekhugen_alt> I don't think we need anymore, we got 30" yesterday
20:03:44 <MeganR> wow!
20:03:55 <MeganR> in Virginia we only had about 4 inches
20:04:15 <ekhugen_alt> yeah, everyone said we were going to be on the edge of it and we ended up right in the middle
20:04:50 <diablo_rojo> Had like six inches Sunday but it didnt last
20:05:09 <knangia> hi everyone :)
20:05:16 <knangia> sorry for being late
20:05:48 <ekhugen_alt> Hi Khanak! no worries
20:05:54 <knangia> talking about weather, I'm in TX, no snow :D
20:06:11 <ekhugen_alt> I think we can ship some around :-D
20:06:18 <Nicole_> it has felt like the never-ending winter out in oregon!
20:06:32 <ekhugen_alt> Nicole_ have you had a lot of snowstorms?
20:06:46 <Nicole_> yep! far more than usual,
20:06:58 <MeganR> I can't complain, we've had a pretty warm winter in Virginia - guess it all went to Nicole!  :)
20:07:02 <Nicole_> usually, we only have max. 3 days of snow. but, this year we've had 3 weeks!
20:07:06 <knangia> ekhugen_alt:  :p
20:07:10 <ekhugen_alt> oh wow, that is a lot!
20:07:40 <ekhugen_alt> #topic Boston Planning
20:07:54 <Nicole_> yes, no one is used to it out where i am. so many days of cancelled school days for my little one!
20:08:12 <ekhugen_alt> aww, that's too bad, and then they have to go into the summer
20:08:20 <Nicole_> yep!
20:09:10 <ekhugen_alt> anyway, hopefully it will be warm and beautiful by the time of the Boston summit
20:09:37 <diablo_rojo> It'll be warmer than here.
20:09:58 <ekhugen_alt> yeah, it must be frigid in MN right now diablo_rojo
20:10:05 <diablo_rojo> No colder than normal
20:10:16 <diablo_rojo> but everything except Alaska is better than here
20:10:18 * ekhugen_alt thinks that's probably a lot colder than she could handle
20:10:55 <diablo_rojo> Its like 33 today so much warmer than it has been
20:11:06 <ekhugen_alt> oh that is not bad actually
20:11:24 <diablo_rojo> Not at all. Had the windows open for a while actually :)
20:11:41 <ekhugen_alt> okay, that's not *that* warm
20:11:47 <diablo_rojo> Anywho, sorry to derail :)
20:11:53 <MeganR> lol - barely above freezing, but really not bad!  :)
20:12:07 <diablo_rojo> MeganR, true statement :)
20:12:33 <ekhugen_alt> I think on Boston planning maybe the main topic is the call for mentors
20:12:47 <ekhugen_alt> did we get any signups on the form diablo_rojo?
20:12:55 <knangia> so how many responses we received ?
20:13:21 <diablo_rojo> We have 10 mentors
20:13:25 <diablo_rojo> Pretty good :)
20:13:35 <knangia> nice :)
20:13:36 <ekhugen_alt> that is pretty good for the first week after the call
20:13:50 <Nicole_> yeah, that's great!
20:14:01 <ekhugen_alt> I know nicole at the foundation contacted me about a superuser article too
20:14:11 <ekhugen_alt> so hopefully that will drive some more signups when it comes out
20:14:26 <Nicole_> oh, that's awesome!
20:14:29 <diablo_rojo> Yeah it definitely will get us a few more
20:15:33 <ekhugen_alt> so does anyone have any other ideas for advertising the call for mentors?
20:15:51 <ekhugen_alt> I think Nicole_ and I put some tweets out that people retweeted, which awesome, thanks!
20:16:29 <knangia> I can advertise here at OSIC and try getting people signed up
20:16:44 <ekhugen_alt> that would be great, thank you knangia!
20:16:46 <MeganR> do we have any specific areas of interest already identified - for example, questions about Ansible, maybe we should reach out to that team
20:16:57 <knangia> do we just need women mentors or men are also included ?
20:17:01 <diablo_rojo> ekhugen_alt, I can see if Anne will tweet it from the Openstack handle
20:17:46 <knangia> so, whats the target number figure we are aiming for mentors ?
20:18:12 <ekhugen_alt> MeganR I don't think we have any mentee signups yet because that's not out on the schedule, so we don't know that yet
20:18:20 <ekhugen_alt> and knangia we welcome all mentors and mentees
20:18:24 <diablo_rojo> I just need to know what info you want in the tweet
20:18:31 <MeganR> ok, ty
20:19:14 <ekhugen_alt> I think we were thinking 20-25 mentors would be great (I think in Austin we had about 20 and that was around our max)
20:19:34 <diablo_rojo> Halfway there then.
20:19:53 <ekhugen_alt> I told Nicole (foundation nicole) that we wanted signups by April 17, since we were thinking of holding the mentor prep call that week, right Nicole_?
20:20:05 <Nicole_> yep
20:20:15 <knangia> yup
20:20:47 <Nicole_> and we're making sure that we're inclusive of both women & men mentors -- baseball cards & caps to distinguish them.
20:21:09 <ekhugen_alt> so for the tweet basically we're just looking for any experienced stackers looking to share their advice who don't mind getting up early
20:21:27 <diablo_rojo> Lol got it
20:21:33 <ekhugen_alt> for a monday breakfast speed mentoring session, sign up on the form?
20:22:00 <diablo_rojo> I will pass that along
20:22:07 <diablo_rojo> Got the link handy by chance?
20:22:26 <ekhugen_alt> https://openstackfoundation.formstack.com/forms/boston_woo_speed_mentoring_baseballcard_info
20:23:23 <diablo_rojo> Sweet I'm on it
20:23:37 <ekhugen_alt> ty diablo_rojo
20:23:58 <diablo_rojo> ekhugen_alt, np
20:24:05 <Nicole_> who are the 10 that signed up as mentors?
20:24:41 <Nicole_> i'm thinking about reaching out to others at intel who have either participated before, or who i think would be great mentors to ask them to participate
20:25:04 <Nicole_> and also others across the community ...
20:25:16 <ekhugen_alt> good idea Nicole_!
20:26:02 <Nicole_> question about the mentor baseball caps ...
20:26:32 <Nicole_> i'm thinking about whether or not to put a "mentor" designation on them.
20:27:07 <knangia> i just posted on slack, hoping for more sign ups
20:27:09 <ekhugen_alt> I like the idea of having mentor on them
20:27:40 <MeganR> +1 for adding Mentor to the hats, great idea
20:27:41 <Nicole_> how many (quantity) should we produce?
20:28:04 <Nicole_> am thinking that, if wanted to, we could give them to a broader set of people ... will explain ...
20:28:04 <ekhugen_alt> maybe 25?
20:28:53 <diablo_rojo> Anne is drafting the tweet now
20:28:55 <Nicole_> though i'd like to, i haven't started getting involved in the broader mentor work group activities beyond the summit yet. are there others who have served as mentors that would make sense to add to our numbers. we could give them hats as well. am thinking it would be a great community-building notion.
20:29:29 <Nicole_> would that make sense?
20:30:12 <MeganR> I like that idea, makes sense and is a great gesture
20:30:17 <Nicole_> so, if you're a part of the mentor workgroup &  have served as a mentor, you would get a cap. your thoughts?
20:30:20 <ekhugen_alt> that is a really good idea, there are mentors who have helped with upstream and also the longer term mentoring
20:30:37 <Nicole_> cool!
20:31:00 <diablo_rojo> Tweeted
20:31:13 <Nicole_> i would just need the number to provide to the vendor who is producing the caps for us.
20:31:17 <knangia> good idea Nicole_
20:31:47 <ekhugen_alt> I think ildikov probably knows more about how many we have for upstream
20:32:00 <Nicole_> ok, i can check with her.
20:32:11 <ekhugen_alt> and the longer term mentoring, it's kind of petered out, but we had 10 mentor/mentee pairs in the last round of that
20:32:15 <ildikov> o/
20:32:39 <Nicole_> ah, ildikouv is on the call! :)
20:32:50 <Nicole_> *ildikov
20:32:52 <ildikov> Nicole_: only on IRC
20:33:06 <Nicole_> sorry, yes, that's what i meant!
20:33:47 <ildikov> Nicole_: but if the question is coaches/mentors for the training in Boston, we're building a team to help out with that, I'm filling up a wiki page to capture volunteers
20:34:25 <ildikov> Nicole_: I will be more up to date with numbers once we managed to catch up with the availability of people for the on-site training in Boston
20:34:45 <Nicole_> i'm actually talking about the mentor workgroup community as a whole. those who will be in boston, plus those who may not be.
20:35:19 <ildikov> I will also drop a mail to the mailing lists about it once I'm done with the wiki, so you'll have the training related data visible
20:35:28 <ildikov> look for the os-university tag
20:35:34 <ildikov> Nicole_: got it
20:35:38 <Nicole_> those folks who are part of the mentor workgroup community & have served as a mentor -- either through speed mentoring, long term mentoring, upstream mentoring, etc. --
20:35:51 <ekhugen_alt> would that include outreachy mentors too?
20:35:55 <Nicole_> am thinking they should all receive a cap.
20:36:31 <Nicole_> are the outreachy mentors part of the larger mentor workgroup? i'm less familiar with outreachy.
20:36:33 <ildikov> Nicole_: we can add that data to this wiki as well if we have overlapping
20:36:42 <Nicole_> ok, cool!
20:36:58 <ekhugen_alt> I don't know that we have a really organized "mentoring workgroup"
20:37:43 <ekhugen_alt> I mean, we have this one that deals with speed mentoring and the long term mentoring and then we talk with the upstream training because we have mentor overlap at the summits
20:38:03 <ekhugen_alt> and then victoria (vkmc) I think still runs the outreachy stuff?
20:38:06 <Nicole_> ok, let's figure out, taking a look at all of the mentors through all of these different teams/groups, how many there are.
20:38:38 <Nicole_> it may be possible to provide them all with a cap.
20:39:00 <Nicole_> to encourage mentorship within the broader openstack community.
20:41:01 <ekhugen_alt> okay, I think between all our matches for long term mentoring we might've had 60 mentors tops (we were less organized in earlier rounds so I think some people signed up and never responded).  Speed mentoring we had 20 in Austin and then 10 in Barcelona about
20:42:13 <ekhugen_alt> I can send you victoria's email if you want to include the outreachy mentors
20:48:46 <ekhugen_alt> so anything else on Boston planning?
20:50:05 * ekhugen_alt wonders if others got disconnected
20:50:36 <Nicole_> sorry ... got pulled away momentarily ...
20:51:24 <Nicole_> yes, please send me victoria's email & i'll reach out to her.
20:52:06 <Nicole_> so, emily, you think we'll end up with a total of 60?
20:52:39 <Nicole_> am wondering if i should begin to put a list of mentors together so that we can ensure a good total number without overlap?
20:53:50 <MeganR> that's a good idea, do you want extra for future events?
20:54:07 <diablo_rojo> Nicole_, +1
20:55:24 <ekhugen_alt> I mean, I think we have a decent amount of overlap so 50-60 should probably be enough, I don't know how many there are for outreachy
20:55:29 <Nicole_> yes, megan, i'm thinking extras would be great!
20:56:04 <ekhugen_alt> I can pull together a list later this week of the ones from long term + past speed mentoring events
20:56:13 <ekhugen_alt> and send that to you maybe friday?
20:56:27 <Nicole_> fantastic, emily! and i'll reach out to victoria about the number from outreachy.
20:56:39 <Nicole_> (once i get her email :))
20:57:33 <Nicole_> kendall, can we also get a list of those who have signed up for mentors in boston? i think you said it was 10. i can do some personal outreach to folks, but don't want to overlap.
20:59:16 <ekhugen_alt> okay, I think I have to close the meeting now but thanks everyone!
20:59:23 <ekhugen_alt> and stay warm!
20:59:23 <MeganR> bye
20:59:31 <ekhugen_alt> #endmeeting