20:01:33 <ekhugen> #startmeeting wos_mentoring
20:01:34 <openstack> Meeting started Wed Apr 12 20:01:33 2017 UTC and is due to finish in 60 minutes.  The chair is ekhugen. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:01:35 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:01:38 <openstack> The meeting name has been set to 'wos_mentoring'
20:01:48 <ekhugen> Hi, who's here for women of openstack mentoring?
20:04:44 <NicoleH> Hi, Emily! I'm here!
20:05:29 <ekhugen> Hi Nicole!
20:05:30 <ekhugen> how ar eyou?
20:05:45 <ekhugen> are you*
20:06:09 <NicoleH> Doing ok. How are you?!
20:06:31 <ekhugen> okay, this meeting came up really quickly!
20:06:37 <ekhugen> it does not seem like 4pm already!
20:06:43 <NicoleH> it did, didn't it?
20:07:00 <NicoleH> i just received the final images of the baseball caps.
20:07:05 <diablo_rojo> Hello :)
20:07:22 <NicoleH> Hi there, diablo_rojo!
20:08:09 <ekhugen> oh awesome Nicole
20:08:13 <ekhugen> Hi Kendall!
20:08:15 <diablo_rojo> NicoleH, can we see?
20:09:02 <NicoleH> yep -- i'll send right now
20:10:07 <diablo_rojo> I can't believe the summit is only in like three weeks.
20:11:07 <ekhugen> I know, it's way too quick!
20:12:14 <diablo_rojo> And I have dockercon next week so I have like two weeks..
20:12:17 <NicoleH> just sent the images
20:12:23 * diablo_rojo looks
20:12:30 <ekhugen> oh and diablo_rojo, I can't believe I'm just noticing this, but do we have only 1 hour for the speed mentoring lunch?
20:13:11 <diablo_rojo> Looks like
20:13:51 <diablo_rojo> How long did we have before?
20:13:59 <ekhugen> I think we did 1 hour 15 minutes before
20:14:15 <ekhugen> I'm just thinking maybe we should cut each round of speed mentoring down to 10 minutes
20:14:37 <diablo_rojo> ekhugen, Might be a good idea.
20:15:06 <ekhugen> oh those are awesome NicoleH!
20:15:22 <diablo_rojo> OMG CAN I HAVE ONE
20:15:36 <diablo_rojo> THEY ARE SO AWESOME
20:17:14 <NicoleH> oh, awesome -- i'm so happy that you guys like them!
20:18:00 <diablo_rojo> NicoleH, they look so good. You did a great job :)
20:18:34 <NicoleH> oh, cool! well, we've made extras, so that we can each have one!
20:18:35 * ekhugen thinks NicoleH is the coolest
20:18:44 <diablo_rojo> ekhugen, +1
20:19:01 <NicoleH> you guys are so awesome!
20:20:28 <ekhugen> so it looks like we have 16 mentors signed up in the spreadsheet https://docs.google.com/spreadsheets/d/1c_TXXQnITg4VqixppmxZAaJB2QnJOxbso_Kv5Y1C2Us/edit#gid=0
20:21:00 <ekhugen> NicoleH are you okay to pull baseball card info from there? or do you want any help extracting it?
20:21:40 <NicoleH> i can pull it from there
20:21:58 <NicoleH> should we do one final push for mentors?
20:22:17 <diablo_rojo> Let me see if I can get registration numbers real quick
20:22:24 <diablo_rojo> And we can see the proportion
20:22:25 <ekhugen> thanks diablo_rojo
20:22:34 <NicoleH> we had originally targeted 20-25 mentors.
20:22:47 <NicoleH> that'd be great, diablo_rojo!
20:23:17 <NicoleH> also, do we have the survey responses from mentees?
20:24:04 <diablo_rojo> NicoleH, I can get those too probably, when do you want them by?
20:25:01 <ekhugen> does it make sense to just have them the day or two before the prep call next week?
20:25:03 <NicoleH> we originally planned to have them sifted through by the time of the mentor prep meeting so that we can share them with mentors then, so that mentors can prepare.
20:25:23 <diablo_rojo> Okay I can ask Jimmy to get those right now too then.
20:25:31 <NicoleH> so, if we can get them by next mon/tue, then we can be prepared to share them next wed.
20:25:43 <NicoleH> oh, cool -- that'd be great!
20:25:54 <diablo_rojo> As for mentors we have 20 signed up right now.
20:26:16 <ekhugen> mentors? or mentees?
20:26:24 <diablo_rojo> if you look at the google sheet its a little behind- the integration broke so I have to do a dump of them
20:26:26 <diablo_rojo> Mentrs
20:26:31 <diablo_rojo> Mentors
20:26:42 <diablo_rojo> I am still waiting on the mentees :)
20:26:54 <ekhugen> ohhh okay, that's even better then!
20:27:06 <diablo_rojo> Ha ha yeah :)
20:28:21 <NicoleH> oh, cool -- 20 is a good number! i'll do final outreach in twitter -- i'll use the images of the baseball caps. look for that sometime today.
20:28:34 <ekhugen> +1 NicoleH
20:31:05 <diablo_rojo> So....we need to promote the session more. We only have 5 mentees signed up..
20:31:27 <ekhugen> oh ouch
20:31:28 <ekhugen> yes
20:31:38 <diablo_rojo> Yeah that was what I said. Ouch.
20:31:59 <ekhugen> is there a list of first time attendees that the foundation has?
20:32:07 <ekhugen> I wonder if we could target them specifically
20:32:19 <diablo_rojo> Can we send emails to all those signed up in our normal mentoring program?
20:32:23 <diablo_rojo> I can look into that
20:32:28 <ekhugen> we're not likely to reach them on twitter and they may not even follow the listservs yet
20:33:51 <diablo_rojo> Could just send something out to the WoO list again and to the regular dev list
20:33:54 <diablo_rojo> Maybe general too
20:33:57 <diablo_rojo> ?
20:34:21 <ekhugen> sure, I can do a similar email like the one I sent for the call for mentors
20:34:26 <NicoleH> ugh, yikes, huh?!
20:34:41 <NicoleH> +1 emily!
20:36:28 <NicoleH> let me know how i can help!
20:37:39 <ekhugen> thanks, I think I'll copy out my other email and just reword it a bit
20:38:21 <ekhugen> how about the slides for next week?
20:38:51 <ekhugen> I've been making some tweaks as we've been talking
20:40:12 <NicoleH> i've been looking at them too!
20:40:16 <diablo_rojo> I made comments on the two things I saw, and since its lunch time I wont have the keynote conflict so I took that out
20:41:35 <ekhugen> thanks!
20:42:12 <ekhugen> I'm thinking maybe for slide 6, we should leave more time at the beginning, for people to grab lunch?
20:42:34 <ekhugen> do 15 mins at the beginning and 10 mins at the end?
20:42:59 <NicoleH> sounds good
20:43:17 <diablo_rojo> +1
20:43:27 <NicoleH> at some point, we'll need to finalize the team of helpers
20:44:44 <diablo_rojo> Do that after the mentor prep meeting?
20:44:54 <NicoleH> yep, sounds good!
20:44:59 <ekhugen> I think we could do that at a monday WOS meeting maybe?
20:45:05 <ekhugen> since that's where they came from?
20:45:06 <NicoleH> diablo_rojo, did you say there are currently 20 mentors who signed up?
20:45:15 <NicoleH> i only see 16 in the spreadsheet
20:46:04 <ekhugen> I think she said the links between the survey and spreadsheet broke
20:46:17 <NicoleH> i'm going to start extracting the info from the spreadsheet this week & getting it over to our designer
20:46:23 <NicoleH> oh, i see!
20:48:13 <diablo_rojo> Yeah the link broke, I will update the spreadsheet with the formstack info
20:49:09 <NicoleH> awesome, thanks! i'll start pulling the info & creating the cards.
20:49:10 <ekhugen> so to recap todos:  Emily needs to send out call for mentees and make sure all mentors and volunteers are invited to the meeting, we need to verify the list of volunteers, Kendall is going to get the spreadsheet updated and send out the mentee questions, Nicole is going to finalize the awesome swag and table cards
20:49:23 <ekhugen> swag = caps and cards
20:49:34 <diablo_rojo> Sounds right to me
20:49:36 <NicoleH> yep!
20:49:57 <NicoleH> you guys rock!
20:50:05 <ekhugen> anything we're missing?
20:50:24 <ekhugen> you've done so much work on the caps and cards, Nicole, we're just trying to keep up!
20:51:08 <NicoleH> i think this is going to be a great session! let me know how i can help corral more mentees!
20:51:47 <ekhugen> if you have any more ideas to get more mentees, we should share them
20:51:55 <NicoleH> would be so nice to have a great showing among our mentees. then take a group pic of the mentors & mentees together!
20:52:07 <ekhugen> but I think maybe people will show up last minute, since it's lunch, they can wander in
20:52:14 <ekhugen> +1 on the group pic idea
20:53:06 <NicoleH> i think you guys had some great ideas for emailing mailing lists ...
20:53:17 <diablo_rojo> Okay its updated
20:53:20 <NicoleH> if the foundation can help spread the word, that'd be fantastic!
20:53:50 <diablo_rojo> I will see what we can do :)
20:54:12 <ekhugen> thanks diablo_rojo
20:54:35 <NicoleH> cool!
20:54:38 <NicoleH> just had a thought ...
20:55:21 <NicoleH> i haven't been able to join the recent WoS meetings ... will there be any WoS greeters at registration this time around, like there was in barcelona?
20:55:38 <ekhugen> yes, I think there will be
20:55:39 <diablo_rojo> NicoleH, yeah I think they were talking about that
20:56:11 <NicoleH> if so, perhaps we can spread the word through the greeters? either via word of mouth, or we could print fun little cards that the greeters can hand out?
20:57:06 <diablo_rojo> We should do a plug in one of their meetings for sure
20:57:39 <NicoleH> +1
20:57:40 <ekhugen> they have been listing us in their meetings
20:57:54 <ekhugen> I'm not sure if they're doing a sheet to hand out this time or not
20:58:07 <ekhugen> but I think there's a meeting on Monday, we can ask then
20:58:19 <NicoleH> cool!
20:59:18 <knangia> hi , sorry for being so late
20:59:20 <ekhugen> okay, well we're at the top of the hour, if anyone thinks of anything else, send email
20:59:22 <knangia> had a meeting clash
20:59:23 <ekhugen> thanks everyone!
20:59:33 <ekhugen> np knangia, I'll post the logs to the etherpad
20:59:36 <NicoleH> thanks!
20:59:40 <ekhugen> #endmeeting