20:01:47 <ekhugen_alt> #startmeeting wos_mentoring
20:01:48 <openstack> Meeting started Wed May  3 20:01:47 2017 UTC and is due to finish in 60 minutes.  The chair is ekhugen_alt. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:01:49 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:01:52 <openstack> The meeting name has been set to 'wos_mentoring'
20:02:02 <ekhugen_alt> Hi, who's here for the mentoring team meeting?
20:03:21 <NicoleH> hi there!
20:03:25 * ildikov is lurking
20:04:17 <ekhugen_alt> Hi NicoleH!
20:04:22 <ekhugen_alt> Hi ildikov!
20:04:43 <ildikov> ekhugen_alt: hi :)
20:04:48 <NicoleH> Hi Emily!
20:05:04 <ekhugen_alt> So NicoleH, how's the prep for speed mentoring going?  Have all the mentors replied about their baseball cards?
20:05:47 <NicoleH> Prep is going well. A few of the mentors have fallen off -- we now have 18, I think.
20:05:58 <ildikov> ekhugen_alt: if you need any further help on the session I'm not booked for that slot as of yet
20:06:23 <ekhugen_alt> cool, thanks ildikov, that would be helpful, because I think we might have lost a few of our volunteers
20:06:25 <ildikov> ekhugen_alt: more of a just in case comment as the event is next week
20:06:53 <ildikov> ekhugen_alt: oh, that's sad :(
20:07:06 <NicoleH> We just wrapped up the work on the baseball cards. We had a little trouble getting pics from everyone, so we've used LinkedIn pics in a handful of cases -- quality won't be as high, but they'll still have cards!
20:07:10 <ekhugen_alt> NicoleH I think that's probably a good number of mentors, considering the mentee signups
20:07:21 <ildikov> ekhugen_alt: please let me know and I'm happy to join and help out!
20:07:21 <NicoleH> cool!
20:07:58 <NicoleH> We're in the process of creating the postcard to give to WOS greeters to hand to potentials at registration.
20:08:10 <ekhugen_alt> If you're free ildikov, we're asking volunteers to get there around 12:30
20:08:19 <ekhugen_alt> +1 thank you for doing the postcards Nicole!
20:08:31 <nishaYadav> Hey everyone o/
20:08:38 <NicoleH> sure!
20:08:45 <ildikov> ekhugen_alt: ok, I will add it to my calendar! Tnx
20:09:01 <ekhugen_alt> Hi Nisha!
20:09:47 <NicoleH> Oh, and we're finishing up the table cards.
20:10:20 <ekhugen_alt> oh awesome
20:10:39 <ekhugen_alt> so Nicole, you're bringing the postcards, baseball cards, table cards and baseball caps
20:10:44 <ekhugen_alt> I'll bring a bell
20:11:09 <NicoleH> yes :)
20:11:30 <ekhugen_alt> anything else we need to remember to bring?
20:11:59 <NicoleH> i think we're in good shape.
20:12:39 <NicoleH> ildikov, i need to get you an allocation of baseball caps for upstream mentors who will be there!
20:13:04 <ekhugen_alt> I'll send out a reminder email to the volunteers and mentors on Thursday or Friday, just reminding people of what time to be there
20:13:08 <ildikov> NicoleH: I will send you a rough list after the meeting
20:13:08 <NicoleH> meaning, be at the summit (not necessarily at the speed mentoring session0
20:13:29 <NicoleH> ok, thanks!
20:15:20 <ekhugen_alt> so anything else for Speed Mentoring?
20:15:25 <nishaYadav> Thanks :)
20:16:11 <NicoleH> emily, do we have a confirmed list of helpers?
20:16:29 <NicoleH> other than that, i think we're all set.
20:16:34 <nishaYadav> Is this the last meeting before the summit? Due to the time difference, I often miss :/
20:16:47 <ekhugen_alt> Hi Nisha, yes it is the last meeting before the summit
20:16:51 <NicoleH> oh -- just thought of something -- do we have a list of the areas/questions that mentees are interested in?
20:17:15 <nishaYadav> Thanks ekhugen_alt
20:18:14 <ekhugen_alt> So NicoleH in the charts for the prep session, I condensed the list of questions from mentees into the career and technical categories
20:18:58 <ekhugen_alt> https://docs.google.com/presentation/d/1duVBS8NLDCip5MU7nQFaseBsdZpaY_U4KbB6vAtvgmI/edit#slide=id.g21f4ef90be_0_1 slides 9 and 10
20:19:09 <ekhugen_alt> do we want to print out some copies of those to put on the tables?
20:20:13 <NicoleH> sure, i can do that!
20:20:48 <ekhugen_alt> and volunteers I had beth, Amy, Aimee, Anindita, Kendall, Nisha and Ildikov
20:21:10 <ekhugen_alt> but I think we'll want to re-confirm via the email on Friday
20:21:27 <nishaYadav> I would love to :)
20:21:36 <nishaYadav> ++
20:22:17 <NicoleH> sounds great, emily!
20:23:07 <ekhugen_alt> thanks!
20:23:14 <ekhugen_alt> so anything else on Speed Mentoring?
20:23:56 <NicoleH> not from my end.
20:24:49 <nishaYadav> I have one query, do the mentors get a proofread of the baseball card?
20:25:06 <ekhugen_alt> I think NicoleH sent those out last week Nisha
20:26:15 <nishaYadav> Hmm, may be i missed it, i did get a mail for the high res pic for the card.
20:26:58 <NicoleH> hi nisha ... yes, it went out on monday, and again on tuesday.
20:27:23 <NicoleH> we needed to finalize the cards & send them to the printer this morning.
20:27:39 <NicoleH> emily -- just thought of another question --
20:27:45 <ekhugen_alt> yes?
20:28:17 <nishaYadav> Oh, my bad then. Sorry Nicole!
20:28:45 <NicoleH> it looks like there are 9 career mentors (they listed themselves as "both"), and 9 technical mentors.
20:28:55 <NicoleH> how many table cards should we print?
20:29:31 <NicoleH> meaning, how many table cards of each career & technical?
20:29:58 <ekhugen_alt> I'd probably print 11 or 12 of each, just in case some mentors decide to switch
20:30:16 <NicoleH> ok, will do!
20:31:56 <ekhugen_alt> thanks!
20:32:08 <NicoleH> sure :)
20:33:23 <ekhugen_alt> so besides Speed Mentoring
20:33:31 <ekhugen_alt> other mentoring activities at the summit,
20:33:53 <ekhugen_alt> I think Nicole you were going to be at the foundation lounge on Monday after the keynotes to talk about mentoring and women of openstack?
20:34:34 <nishaYadav> Hmm, sorry to bother again but i just checked my mails again couldn't find it still :( Do I need to check anywhere else for confirmation regarding my role?
20:46:51 <ekhugen_alt> Nisha, I think maybe nicole has stepped away, maybe we can continue the discussion over email?
20:48:42 <ekhugen_alt> I'll keep the meeting open until close to the top of the hour in case anyone thinks of more questions
20:49:34 <nishaYadav> Yeah, that would work. Thanks :)
20:56:32 <ekhugen_alt> okay, closing out the meeting, thanks everyone!  See you next week!
20:56:38 <ekhugen_alt> #endmeeting