20:00:12 <ekhugen_alt> #startmeeting wos_mentoring
20:00:18 <openstack> Meeting started Wed Jun 21 20:00:12 2017 UTC and is due to finish in 60 minutes.  The chair is ekhugen_alt. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:00:19 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:00:22 <openstack> The meeting name has been set to 'wos_mentoring'
20:00:31 <ekhugen_alt> Hi, who's here for women of openstack mentoring?
20:03:12 <ekhugen_alt> hm, anyone here for wos_mentoring?
20:04:20 <smcginnis> ekhugen_alt: When is the mentoring going to be? During the summit?
20:04:54 * smcginnis isn't really here for the meeting, but was curious :)
20:04:56 <NicoleH> hi there!
20:05:09 <ekhugen_alt> smcginnis we have the meeting to talk about the Speed Mentoring sessions during the summit and also the long term mentoring (which has been languishing a bit lately)
20:05:13 <ekhugen_alt> Hi NicoleH
20:05:33 <diablo_rojo> Hello :)
20:05:40 <ekhugen_alt> Hi Kendall!
20:05:48 <NicoleH> hi smcginnis!
20:05:51 <ekhugen_alt> are aimeeu and amrith also hear for the meeting?
20:05:55 <NicoleH> hi diablo_rojo!
20:05:56 <smcginnis> o/
20:06:08 <diablo_rojo> Hello NicoleH and ekhugen_alt :)
20:06:23 <aimeeu> i'm swamped and in multi-meetings right now already. aack!
20:06:40 <NicoleH> yikes, aimeeu!
20:06:44 <ekhugen_alt> s /hear/here/
20:07:11 <ekhugen_alt> yeesh, good luck Aimee!
20:08:04 <ekhugen_alt> okay, well first topic any other wrapup from boston?
20:08:23 <ekhugen_alt> pointer to feedback https://etherpad.openstack.org/p/BOS-speed-mentoring
20:08:32 <ekhugen_alt> #topic Boston final wrapup
20:08:36 <NicoleH> thanks for the link to the feedback.
20:08:54 <ekhugen_alt> yw
20:10:02 <NicoleH> i think the feedback from boston looks really solid, and can be applied to future summits!
20:10:10 <diablo_rojo> NicoleH, +1
20:10:13 <ekhugen_alt> yep, I think so too!
20:10:23 <ekhugen_alt> okay, so speaking of future summits
20:10:28 <ekhugen_alt> #topic sydney planning
20:10:48 <ekhugen_alt> there was some discussion about this in the last women of openstack meeting
20:11:24 <ekhugen_alt> they talked about combining the speed mentoring and women of openstack lunch
20:11:47 <ekhugen_alt> and asking if we could do it sans sponsors and just ask people to pick up a box lunch outside the room
20:11:53 <ekhugen_alt> any thoughts on that?
20:12:20 <diablo_rojo> Is that going to be enough time to do everything?
20:12:37 <diablo_rojo> Or would we be completely changing the schedule?
20:13:00 <ekhugen_alt> I think they'd be completely changing the schedule, and  maybe making it less speed mentoring and more speed networking
20:13:25 <ekhugen_alt> I guess, diablo_rojo, do you know if we have sponsors for both the WOS lunch and speed mentoring at  Sydney
20:13:41 <diablo_rojo> I think both events are int the prospectus
20:13:51 <diablo_rojo> Not sure about any takers yet, I will ask.
20:14:17 * smcginnis would be sad to see no one willing to sponsor these events
20:14:23 <NicoleH> i'd be interested in thoughts about combining the two.
20:14:42 <NicoleH> i think there's enough meat in each to continue to make them 2 separate activities.
20:14:56 <smcginnis> NicoleH: +1
20:15:59 <NicoleH> i can see intel continuing to sponsor the speed mentoring session.
20:16:07 <ekhugen_alt> I think the discussion too was centered around whether there would be enough mentors/mentees at Sydney
20:16:24 <NicoleH> and i think we've started to make the wos luncheon meaty enough with a mini-panel discussion hosted during the lunch.
20:16:52 <ekhugen_alt> I think someone mentioned the Sydney summit is going to be smaller, and if we only had half or less the participants, would that still be enough to call it a separate session?
20:17:08 <ekhugen_alt> (not that we need to make a decision here, they were just some discussion points)
20:17:14 <NicoleH> oh, i see -- so, different approaches based on US vs international summits?
20:17:46 <diablo_rojo> If we dont do full on speed mentoring for Sydney we definitely need to in Vancouver
20:17:49 <NicoleH> meaning -- for U.S. summits, they would remain separate, and for international summits, they may be combined?
20:18:19 <ekhugen_alt> right, particularly the Sydney summit, people were talking about that being much, much smaller (2500?)
20:18:28 <ekhugen_alt> I have no idea if that's really true or not
20:18:39 <NicoleH> i think our experience in barcelona was that, although the speed mentoring session was smaller, it allowed time/opportunity for more interaction.
20:18:56 <diablo_rojo> There's a sponsor for the networking lunch- Intel
20:19:02 <diablo_rojo> None for speed mentoring yet
20:19:21 <NicoleH> oh, interesting -- i'll check with our events team.
20:21:04 <ekhugen_alt> +1 NicoleH on the Barcelona experience
20:23:06 <diablo_rojo> Smaller more personal experience was good
20:23:18 <ekhugen_alt> anyway, any other thoughts on sydney or what we should/shouldn't do (I know Amrith and Swami volunteered to run the session there and I don't think they're on)
20:23:26 <NicoleH> +1 diablo_rojo
20:23:54 <NicoleH> perhaps focus one of our future calls on sydney, when they're here?
20:24:41 <ekhugen_alt> yes, I think so
20:25:17 <ekhugen_alt> any other topics?  do we want to talk any more about long term mentoring?  We haven't done a match in awhile, do we want to think about doing another push to get mentors and mentees?
20:25:22 <ekhugen_alt> #topic open
20:26:18 <diablo_rojo> I think we should look at doing another round of longer term mentoring
20:27:25 <NicoleH> +1 diablo_rojo
20:27:28 <ekhugen_alt> would we want to use the same form?https://openstackfoundation.formstack.com/forms/mentor_mentee_signup_pre_barcelona
20:27:43 <NicoleH> let me know how i can help / get more involved!
20:27:46 <diablo_rojo> That or I can make a new one
20:27:52 <diablo_rojo> Its pretty easy.
20:28:32 <ekhugen_alt> well I mean, do we like the questions on the existing form?
20:30:36 <ekhugen_alt> we could cut out some of them like how often they like to meet, preferred working style, since we don't really match on those
20:30:42 <diablo_rojo> It would be nice if we could make it shorter.. Maybe take out the communication style one- they can figure that out on their own.
20:30:49 <diablo_rojo> ekhugen_alt, ha ha :)
20:32:16 <ekhugen_alt> I mean, I think part of our thoughts with some of those questions had been to try to weed people out who were just randomly filling out the form
20:32:44 <ekhugen_alt> and didn't really have time, but the increased checkins that we did with the last round of matches is probably a better way to weed those out, I think
20:35:07 <diablo_rojo> I think if we can, we should opt for a bi monthly check in? and then at 6 months we say they've graduated?
20:35:18 <diablo_rojo> Or do quarterly for a year?
20:35:34 <ekhugen_alt> I think we were leaning 6 months
20:36:04 <ekhugen_alt> by bimonthly, did you mean twice a month or once every two months?
20:37:35 <NicoleH> quarterly seems like it would be a good interval.
20:38:21 <ekhugen_alt> so NicoleH you like the yearlong mentoring relationship better than 6 months?
20:39:07 <NicoleH> ah, i see ... with the quarterly check-ins, it's a year-long mentoring time period.
20:39:29 <NicoleH> and with a 6-mo mentoring time period, how often are the check-ins?
20:39:48 <ekhugen_alt> I think diablo_rojo was suggesting every other month?
20:39:58 <NicoleH> ok, i see.
20:40:33 <NicoleH> it feels like, with a 6-mo time period, perhaps the check-ins should be once per month.
20:40:49 <NicoleH> to keep the relationships active.
20:41:25 <diablo_rojo> Once per month would be ideal, but thats a big commitment for us ;)
20:41:29 <diablo_rojo> Unless we rotate the job
20:41:54 <NicoleH> i like the idea of rotations.
20:41:55 <ekhugen_alt> it is a lot, we do have the shared gmail address, so we could rotate it
20:41:59 <NicoleH> has that been tried before?
20:42:22 <NicoleH> i mean, has the idea of rotations been tried before?
20:42:23 <ekhugen_alt> I think that the thing we might run into is it's hard to keep things active every month
20:42:49 <NicoleH> true.
20:43:04 <ekhugen_alt> like it hasn't seemed unusual that people would have conflicts for a month and need to postpone things
20:43:53 <NicoleH> so, given a 6-mo time period, if we do check-ins every other month, then it would essentially be 2 check-ins & a final check-in before they're "graduated"?
20:44:39 <ekhugen_alt> well I guess maybe we should quantify check-ins
20:44:53 <ekhugen_alt> previously check-ins had just been an email "let us know if things aren't going okay"
20:45:07 <ekhugen_alt> (longer than that, but that's the basic idea)
20:45:15 <NicoleH> ah, ok
20:45:43 <ekhugen_alt> and then if we didn't get responses to the emails, we'd start putting people on warning, and then eventually unmatch them
20:46:04 <NicoleH> i thought it was something more like a call. but i get it now.
20:46:27 <ekhugen_alt> so a lot of the work was in the people who didn't respond, like making sure you followed up again in 2 weeks, 3 weeks, then unmatching
20:46:48 <NicoleH> ok, i understand.
20:46:53 <ekhugen_alt> but we could change the check-ins to be more of a support for the relationship
20:47:35 <NicoleH> +1 emily
20:47:56 <NicoleH> we could talk about what that might look like, and then pilot the approach?
20:48:30 <ekhugen_alt> yes, maybe that's a good thing to think about for next week?
20:48:55 <diablo_rojo> ekhugen_alt, +1
20:49:36 <ekhugen_alt> I would say there's probably 2 sides to it:  how can we structure the program so we have fewer no-shows and how we can restructure the checkins to help mentors/mentees more
20:50:47 <ekhugen_alt> any other topics for today?
20:51:16 <diablo_rojo> Things to ponder for next week :)
20:51:52 <NicoleH_> +1 emily
20:52:07 <NicoleH_> great discussion for next week!
20:52:11 <ekhugen_alt> cool
20:52:29 <diablo_rojo> Good chat everyone :)
20:52:33 <ekhugen_alt> thanks everyone!  have a good day and happy summer!
20:52:53 <ekhugen_alt> #endmeeting