20:00:17 <ekhugen_alt> #startmeeting wos_mentoring
20:00:17 <openstack> Meeting started Wed Jun 28 20:00:17 2017 UTC and is due to finish in 60 minutes.  The chair is ekhugen_alt. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:00:18 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:00:20 <openstack> The meeting name has been set to 'wos_mentoring'
20:00:31 <ekhugen_alt> Hi who's here for women of openstack mentoring
20:01:03 <diablo_rojo> Hello :)
20:01:15 <MeganR> Hi
20:01:16 <diablo_rojo> Thanks for the new invite I just saw now lol :)
20:01:25 <ekhugen_alt> Hi Kendall, Hi Megan!
20:01:45 <ekhugen_alt> I think Nicole is off at Intel Kid's day so she won't be on
20:02:36 <diablo_rojo> Oh fun :)
20:04:01 <ekhugen_alt> so I think we had a few topics from last week:  1. sydney planning if amrith was on 2. restructuring the long term mentoring program so there are fewer no shows and 3. restructuring mentor/mentee check ins so they're more helpful
20:05:01 <diablo_rojo> Sounds right to me :)
20:05:07 <MeganR> ok, I need to mention that I have a hard stop in 30 min - sorry
20:05:17 <ekhugen_alt> so #topic restructuring the long term mentoring program
20:05:28 <ekhugen_alt> #topic restructuring the long term mentoring program
20:05:48 * ekhugen_alt forgets her irc commands have to come at the beginning of typing
20:06:56 <ekhugen_alt> last week the discussion was that maybe we should check in more often with mentors/mentees (once every 2 months?) and instead of just an "are you there?" email, make it more helpful to the relationship
20:07:59 <MeganR> more helpful as in checking to see how things are working, are we looking for specific feedback?
20:08:34 <ekhugen_alt> MeganR I think the idea is can we do something in the checkin to help the mentor/mentee grow their relationship
20:08:47 <ekhugen_alt> instead of just "reply if you're still meeting"
20:09:05 <MeganR> That makes a lot of sense
20:09:44 <ekhugen_alt> on the flip side, keeping track of who's still in the program, giving people a reasonable buffer for vacation/sickness before we kick them out, rematching, etc eats up a lot of time, so we also have to make that easier
20:14:54 <diablo_rojo> Agreed.
20:15:22 <ekhugen_alt> so, any ideas on either problem?
20:15:25 <diablo_rojo> Its difficult to minimize work on our end and make it a meaningful and useful for them.
20:15:43 <diablo_rojo> I think the reply if you are still meeting is a good way to go
20:16:20 <ekhugen_alt> could we turn it around and say they need to check in with us?
20:16:21 <diablo_rojo> 2 months I think is a good time period unless we want to switch off who is checking in to lighten the load on us
20:16:45 <diablo_rojo> We could. It might be harder for them to remember though?
20:17:01 <diablo_rojo> I like that it gives us a lot lighter load :)
20:17:04 <ekhugen_alt> that's true
20:17:43 <ekhugen_alt> can we give them fewer chances?  like not a three strikes policy but like a one strike policy?
20:18:05 <ekhugen_alt> "if you don't reply in 7 days we unmatch you" or is that too harsh from a perspective of vacation, etc?
20:18:44 <MeganR> are we ccing the mentor as well - could either respond that they are active
20:20:46 <ekhugen_alt> yes, I think it's been okay for either to respond
20:21:11 <ekhugen_alt> honestly we've had as much trouble with mentors as mentees being MIA
20:21:59 <diablo_rojo> In my experience finite numbers and due dates are incredibly helpful.
20:22:07 <MeganR> then I think 7 days is fine, true both could be on vacation at the same time, but the chances are better of having one respond in that time
20:22:18 <MeganR> totally agree on the finite dates!
20:22:27 <diablo_rojo> Yeah either one can respond and we'd call it good
20:25:17 <ekhugen_alt> how often do we want to do these heartbeat checks?  I think the past round we asked them to respond when they got matched, then asked them a couple months later if they were still meeting?
20:25:45 <ekhugen_alt> ^ heartbeat check = does the mentoring relationship have a pulse or not
20:26:14 <MeganR> I think 2 months is good
20:26:21 <diablo_rojo> I'd say at start and every 2 months
20:26:31 <diablo_rojo> Graduation at a year?
20:30:25 <ekhugen_alt> I think we'd talked last week about either 6 months or a year, so yes, that works
20:30:39 <ekhugen_alt> MeganR do you need to leave now, should we table discussion to next meeting?
20:31:07 <MeganR> Sorry, I need to drop - we can table it, or I can also review the meeting notes
20:31:30 <diablo_rojo> I'm flexible :)
20:32:23 <ekhugen_alt> we can keep talking if you have more ideas diablo_rojo I'm guessing we won't come to any conclusions until we have a few more people on
20:34:28 <diablo_rojo> Do we want to start clearing up the form to sign up?
20:34:35 <diablo_rojo> If not we can wait
20:35:53 <ekhugen_alt> I think last week we talked about taking out preferred working style, how often they want to meet, communication style preference?
20:45:21 <ekhugen_alt> okay, tabling to 2 weeks from now, since next week is a US holiday on Tuesday
20:45:25 <ekhugen_alt> #endmeeting