20:00:17 #startmeeting wos_mentoring 20:00:17 Meeting started Wed Jun 28 20:00:17 2017 UTC and is due to finish in 60 minutes. The chair is ekhugen_alt. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:00:18 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 20:00:20 The meeting name has been set to 'wos_mentoring' 20:00:31 Hi who's here for women of openstack mentoring 20:01:03 Hello :) 20:01:15 Hi 20:01:16 Thanks for the new invite I just saw now lol :) 20:01:25 Hi Kendall, Hi Megan! 20:01:45 I think Nicole is off at Intel Kid's day so she won't be on 20:02:36 Oh fun :) 20:04:01 so I think we had a few topics from last week: 1. sydney planning if amrith was on 2. restructuring the long term mentoring program so there are fewer no shows and 3. restructuring mentor/mentee check ins so they're more helpful 20:05:01 Sounds right to me :) 20:05:07 ok, I need to mention that I have a hard stop in 30 min - sorry 20:05:17 so #topic restructuring the long term mentoring program 20:05:28 #topic restructuring the long term mentoring program 20:05:48 * ekhugen_alt forgets her irc commands have to come at the beginning of typing 20:06:56 last week the discussion was that maybe we should check in more often with mentors/mentees (once every 2 months?) and instead of just an "are you there?" email, make it more helpful to the relationship 20:07:59 more helpful as in checking to see how things are working, are we looking for specific feedback? 20:08:34 MeganR I think the idea is can we do something in the checkin to help the mentor/mentee grow their relationship 20:08:47 instead of just "reply if you're still meeting" 20:09:05 That makes a lot of sense 20:09:44 on the flip side, keeping track of who's still in the program, giving people a reasonable buffer for vacation/sickness before we kick them out, rematching, etc eats up a lot of time, so we also have to make that easier 20:14:54 Agreed. 20:15:22 so, any ideas on either problem? 20:15:25 Its difficult to minimize work on our end and make it a meaningful and useful for them. 20:15:43 I think the reply if you are still meeting is a good way to go 20:16:20 could we turn it around and say they need to check in with us? 20:16:21 2 months I think is a good time period unless we want to switch off who is checking in to lighten the load on us 20:16:45 We could. It might be harder for them to remember though? 20:17:01 I like that it gives us a lot lighter load :) 20:17:04 that's true 20:17:43 can we give them fewer chances? like not a three strikes policy but like a one strike policy? 20:18:05 "if you don't reply in 7 days we unmatch you" or is that too harsh from a perspective of vacation, etc? 20:18:44 are we ccing the mentor as well - could either respond that they are active 20:20:46 yes, I think it's been okay for either to respond 20:21:11 honestly we've had as much trouble with mentors as mentees being MIA 20:21:59 In my experience finite numbers and due dates are incredibly helpful. 20:22:07 then I think 7 days is fine, true both could be on vacation at the same time, but the chances are better of having one respond in that time 20:22:18 totally agree on the finite dates! 20:22:27 Yeah either one can respond and we'd call it good 20:25:17 how often do we want to do these heartbeat checks? I think the past round we asked them to respond when they got matched, then asked them a couple months later if they were still meeting? 20:25:45 ^ heartbeat check = does the mentoring relationship have a pulse or not 20:26:14 I think 2 months is good 20:26:21 I'd say at start and every 2 months 20:26:31 Graduation at a year? 20:30:25 I think we'd talked last week about either 6 months or a year, so yes, that works 20:30:39 MeganR do you need to leave now, should we table discussion to next meeting? 20:31:07 Sorry, I need to drop - we can table it, or I can also review the meeting notes 20:31:30 I'm flexible :) 20:32:23 we can keep talking if you have more ideas diablo_rojo I'm guessing we won't come to any conclusions until we have a few more people on 20:34:28 Do we want to start clearing up the form to sign up? 20:34:35 If not we can wait 20:35:53 I think last week we talked about taking out preferred working style, how often they want to meet, communication style preference? 20:45:21 okay, tabling to 2 weeks from now, since next week is a US holiday on Tuesday 20:45:25 #endmeeting