| spotz[m] | fungi: we on for today? Just going to run out to the coop real quick | 13:53 |
|---|---|---|
| fungi | yep, i'm here | 13:53 |
| fungi | hard stop at the hour though since i have another meeting right after | 13:53 |
| spotz[m] | No an issue I don't thin we have much | 14:00 |
| spotz[m] | #startmeeting diversity-wg | 14:01 |
| opendevmeet | Meeting started Tue May 14 14:01:03 2024 UTC and is due to finish in 60 minutes. The chair is spotz[m]. Information about MeetBot at http://wiki.debian.org/MeetBot. | 14:01 |
| opendevmeet | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 14:01 |
| opendevmeet | The meeting name has been set to 'diversity_wg' | 14:01 |
| spotz[m] | #chair fungi | 14:01 |
| opendevmeet | Current chairs: fungi spotz[m] | 14:01 |
| spotz[m] | #topic Roll Call | 14:01 |
| spotz[m] | o/ | 14:02 |
| spotz[m] | See if anyone is hanging in the channel and wants to join | 14:02 |
| fungi | ahoy! | 14:02 |
| spotz[m] | We don't have anything in the actual agenda but we're pretty ad-hoc:) | 14:05 |
| spotz[m] | #topic Survey | 14:05 |
| spotz[m] | Any updates? | 14:05 |
| fungi | so, we did start drafting communication points in an etherpad... | 14:06 |
| * fungi finds | 14:06 | |
| fungi | #link https://etherpad.opendev.org/p/surveyemail | 14:06 |
| fungi | i think where we ended up a couple of meetings back was that once we're satisfied that covers our recommendations for what to communicate, you had said you'd send something to the foundation ml while i'd work with the other community managers on similar targeted outreach to their primary communication channels | 14:08 |
| spotz[m] | Just added that link to the agenda so we don't have to search next time:) | 14:09 |
| fungi | i don't remember if we'd decided that everything we want to cover is in that pad now, or whether there's anything missing | 14:09 |
| spotz[m] | Ok so I'll put together an email this week, no I think it covers the basics except for where the actual survey is:) | 14:10 |
| spotz[m] | Pulling up our page now | 14:10 |
| spotz[m] | #link https://openinfrafoundation.formstack.com/forms/openinfra_diversity_inclusion | 14:10 |
| spotz[m] | I'd like to get that kickstarted, it'd be have some results to maybe combine with information from the OpenInfra Days if any was taken | 14:12 |
| fungi | i thought we had intentionally not deep-linked to the survey url in order to drive people to the diversity page so they'd also see how to get involved | 14:12 |
| fungi | since we primarily made that page in order to have a better perma-link/landing page for promoting the survey anyway | 14:12 |
| spotz[m] | I think we should do both at this point, no one is going to either | 14:14 |
| fungi | well, we haven't publicized that page yet, which was supposed to be the next step after we got it added | 14:15 |
| fungi | i agree nobody is likely to stumble across that at random either | 14:15 |
| spotz[m] | So do we want to publicize first then in a month push the survey? | 14:16 |
| fungi | well, since the primary think we put that page together for was to act as a place to link the survey (so that our promoting isn't pointing at some long/random formstack url), i thought we could do both at the same time | 14:17 |
| spotz[m] | Ok so I was typing something like the following but then deleted it... | 14:18 |
| fungi | that was why for point #1 in the pad i said the page includes a link to the survey (so that people know where to find it) | 14:18 |
| spotz[m] | On the Diversity and inclusion WG page(link) you'll find information on how to get involved including information about the diversity survey(link) | 14:18 |
| spotz[m] | Ok I'll work on something later today hopefully and put it on that etherpad and then ping | 14:19 |
| spotz[m] | Anything else on this? | 14:20 |
| fungi | i'm not wholly opposed to communicating links to both, but figured if people who want to take the survey are following the one and only link in the e-mail then they also have all the information about the mailing list and monthly meetings right there too, along with context as to what we're about, rather than following a direct link to the survey and missing the rest | 14:21 |
| spotz[m] | True, let's see how it comes out when in email form. I know some of the events pages it's hard to find the links to things due to type and colors | 14:22 |
| fungi | sending them to that page avoids needing to redundantly communicate details/links and additional context in the e-mail, freeing us up to keep it short and to the point | 14:22 |
| fungi | and yeah, that was all i had for the survey topic | 14:23 |
| fungi | we've got a community managers meeting in a few hours, so i'll update the rest of them on this | 14:24 |
| spotz[m] | Sounds good. | 14:24 |
| spotz[m] | #topic events | 14:24 |
| spotz[m] | Any word back on the events? I know from looking at a few of the schedules diversity wasn't a major factor in picking the speakers | 14:25 |
| spotz[m] | So that might be something we need to work on if we do the community events again | 14:26 |
| fungi | yeah, also the foundation staff is in less of a position to control that for this year's events | 14:27 |
| fungi | at least for the european roadshow events | 14:27 |
| fungi | i think we still have some time to try to impress the importance of it on the korea organizers since that cfp doesn't close for a couple more weeks | 14:27 |
| spotz[m] | Maybe a guideline, things to consider when selecting your talks and speakers | 14:28 |
| spotz[m] | It's not just gender diversity, but company, nationality possibly as well language permitting | 14:28 |
| fungi | but probably one of the other things we can try to do is encourage a greater diversity in speakers proposing talks. if the track chairs end up with very little diversity to pick from, then they're kinda stuck | 14:29 |
| fungi | which i get the impression may have been part of the problem for the events this month | 14:29 |
| fungi | the staff have at least made sure to impress on the event organizers the importance of publicizing and following the code of conduct | 14:31 |
| spotz[m] | Yeah that could go back to the links being hard to find issue. I know Helena has sent emails to the foundation and community lists but that might not have gotten a broad enough audience from the OpenStack side, Ildiko emails the StarlingX list but they have 1, etc | 14:32 |
| fungi | yeah, for "diversity" i've always felt we're trying to improve it along a variety of vectors: personal diversity, professional diversity, cultural diversity, geographic diversity | 14:32 |
| spotz[m] | Maybe we can start a proposal help group, that would help with folks early in their speaking careers | 14:33 |
| fungi | i've seen that tried in other communities, presumably it works well but i don't know that for certain. definitely worth a shot | 14:34 |
| spotz[m] | That plus a track chair guidelines to help folks who maybe haven't organized a large event before | 14:35 |
| spotz[m] | It works for devconf CZ for sure, I usually mentor looking at proposals and then helping folks with run throughs | 14:35 |
| spotz[m] | We can offer that's all we can do | 14:37 |
| fungi | back in the early days of the openstack infra team, we collaborated on putting together/sharing slide decks and associated abstracts that newer folks could propose to a conference and present without having to do a ton of work, though that was more for submitting to conferences that hadn't seen that same material previously | 14:37 |
| spotz[m] | Yeah I've been wanting to have a few prepared talks for CentOS for a while | 14:38 |
| fungi | also i'm told we have more travel support budget this year than we've had previously, so we can try to encourage speakers to take advantage of that | 14:41 |
| fungi | if it comes down to deciding who will and won't get their travel comped, diversity aspects and whether they're speaking will play a key role in that | 14:42 |
| spotz[m] | Yeah and Helena and I already talked about the overlapping cutoff dates | 14:42 |
| spotz[m] | I also think there will be less talks because of the 2 days so that also adds in a way to the budget | 14:43 |
| fungi | the regional nature of these events likely means we'll see lower levels of geographic, cultural and, to some extent, professional diversity for attendees, but we'll also be needing to try extra hard to pull speakers from farther afield | 14:43 |
| spotz[m] | People are applying at least for Asia. Sweden and CERN have speakers from other continents but I think the Ironic meetup helped on that | 14:45 |
| fungi | would be good to think about what we could do to encourage more people to submit talks | 14:45 |
| fungi | at least if there are lots of talks to choose from, it gives the track chairs some options for choosing more diverse speakers out of the available pool of possibilities | 14:46 |
| spotz[m] | Yeah I wasn't going to originally then I put 2 in to support the event | 14:47 |
| fungi | much appreciated! | 14:48 |
| spotz[m] | I kinda picked the topics based on the Okestra presentation so they'll either be much appreciated or not:) | 14:48 |
| fungi | heh | 14:49 |
| spotz[m] | It's all good | 14:50 |
| fungi | i'm sure they'll be excited that people in other parts of the world are interested in the same things | 14:50 |
| spotz[m] | I think we just keep promoting the CFP and travel support and that will help | 14:51 |
| fungi | yeah, my to do list for this week is to do some broader communication about that across the openstack community | 14:52 |
| spotz[m] | Sweet. Anything else you want to talk on, or you want a break before your next meeting? | 14:53 |
| fungi | i don't really need a break, but didn't have anything else to cover either | 14:53 |
| spotz[m] | Ok let's call it here then:) | 14:54 |
| spotz[m] | #endmeeting | 14:55 |
| opendevmeet | Meeting ended Tue May 14 14:55:02 2024 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 14:55 |
| opendevmeet | Minutes: https://meetings.opendev.org/meetings/diversity_wg/2024/diversity_wg.2024-05-14-14.01.html | 14:55 |
| opendevmeet | Minutes (text): https://meetings.opendev.org/meetings/diversity_wg/2024/diversity_wg.2024-05-14-14.01.txt | 14:55 |
| opendevmeet | Log: https://meetings.opendev.org/meetings/diversity_wg/2024/diversity_wg.2024-05-14-14.01.log.html | 14:55 |
| fungi | thanks spotz[m]! | 14:55 |
| spotz[m] | Thank you:) | 14:56 |
| fungi | spotz[m]: would you want to get on a call with me and helena next week to talk about suwon summit track chair communications? she's suggesting thursday at 14:00 utc (9am cdt) | 15:32 |
| fungi | unrelated, https://review.opendev.org/q/topic:inclusive-language has a few new changes in the past day | 16:41 |
| spotz[m] | fungi: I can do 60 minutes before or 30 minutes after have something 8:30-9:30 | 18:35 |
| fungi | spotz[m]: thanks, i'll check with her | 18:35 |
| spotz[m] | *kicks* fungi You're giving away my talks in your email!:) | 20:49 |
| spotz[m] | And a follow up as I'm looking at schedules again - Turikye has 2 female speakers, Germany I think had 1 no picture on their speakers, France 3 not including Soumaya, Hungry has Allison and a nice variety of talks, CERN has 1 I think | 21:55 |
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