| opendevreview | Merged openstack/election master: Withdrawing Walt Boring Candidacy for cinder PTL https://review.opendev.org/c/openstack/election/+/927506 | 15:25 |
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| spotz[m] | Shouldn’t we be in campaigning? Just got a vote email from the system | 17:21 |
| fungi | looks like someone started creating the poll but didn't set it to start later? or implicitly started it | 17:24 |
| fungi | ianychoi: slaweq: ^ | 17:26 |
| fungi | i guess it's public polls which have to be explicitly started, private polls send ballots when the electorate get uploaded, which is why https://opendev.org/openstack/election/src/branch/master/README.rst#tc-election-round says "When TC Election begins: Upload rolls..." | 17:36 |
| gmann | ianychoi: slaweq: just for more ref, we are discussion it in TC channel also | 18:34 |
| gouthamr | +1 ^ lets discuss in one place.. please don't revisit/change the poll yet.. | 19:00 |
| gouthamr | "A total of 284 voters have been authorized to vote." -- do we think this number is okay though? | 19:01 |
| fungi | as a quick cross-check, there were 540 contributors during the caracal cycle, 224 of whom were also foundation individual members | 19:06 |
| fungi | so, yeah, looks reasonable when you consider the electorate is contributors whose changes merged over a 12-month span rather than 6 | 19:07 |
| fungi | and who are also individual members | 19:07 |
| gouthamr | ack ty fungi | 19:21 |
| gouthamr | noob question: the rolls were generated on 28th Aug because we had this deadline: | 19:22 |
| gouthamr | "The electorate is requested to confirm their email address in gerrit, review.opendev.org > Settings > Contact Information > Preferred Email, prior to Aug 28, 2024 00:00 UTC so that the emailed ballots are mailed to the correct email address." | 19:22 |
| gouthamr | if a Foundation Individual Member who's also contributed in the last 12 months had done this part, but hadn't accepted CIVS emails | 19:23 |
| gouthamr | they can still do that, and find the poll somehow, correct? | 19:23 |
| gouthamr | if someone raises a question on the ML that they're unable to find their ballot, but they should be considered - can we still send them a ballot? | 19:24 |
| fungi | yes | 19:24 |
| fungi | to both questions | 19:24 |
| fungi | if you confirm your address in civs after the ballots have been sent, you should be shown a list of elections you've been invited to vote in | 19:25 |
| fungi | but also you can ask the officials to get civs to resend you a ballot | 19:25 |
| gouthamr | nice... great! i'll call this out.. i know i had colleagues in the last election that didn't get a ballot, but they had missed the CIVS step, and they did end up missing the election too | 19:26 |
| gouthamr | haha, "hey did you vote for me?" | 19:26 |
| gouthamr | "what, there were elections?" | 19:26 |
| gouthamr | "lol :(" | 19:26 |
| fungi | as far as why the deadline to double-check your address in gerrit and foundation membership is a while before the ballots are sent, that's to make sure the election officials have time to generate the rolls in case there are problems with the tools, and so that they can double-check them | 19:27 |
| gouthamr | true | 19:27 |
| fungi | in the past, officials sometimes forgot to schedule an ample window for those activities, and so ended up starting the polls hours or even days late | 19:28 |
| fungi | roll generation is faster, more streamlined and battle-hardened against uncommon corner cases these days, but it's still far from instantaneous nor bullet-proof | 19:30 |
| gouthamr | thank you; the context helps.. i think its totally fine to run the election for longer :D and for willing people, i'm glad we have flexibility to address issues like not paying attention to email from us, or CIVS | 19:35 |
| fungi | as a project, we've found limitless ways to accommodate people not paying attention. we excel at it now ;) | 19:38 |
| JayF | gouthamr: true leadership is lining up the votes of your sycophants *before* running ;) | 19:55 |
| gouthamr | :D | 19:57 |
| JayF | Non-jokingly though, part of my downstream onboarding for OpenStack is following up with new contributors on my team around election time | 19:57 |
| JayF | cid and adammcarthur can both confirm I've been bugging them about if they got their ballots :D | 19:57 |
| gouthamr | i agree | 19:57 |
| gouthamr | i did that a bit this time with interns in the ~1 year timeframe to make their ballots count.. | 19:59 |
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