Tuesday, 2022-12-13

spotzHey let me get the agenda up14:31
fungisounds good14:31
spotz#startmeeting diversity_wg14:31
opendevmeetMeeting started Tue Dec 13 14:31:47 2022 UTC and is due to finish in 60 minutes.  The chair is spotz. Information about MeetBot at http://wiki.debian.org/MeetBot.14:31
opendevmeetUseful Commands: #action #agreed #help #info #idea #link #topic #startvote.14:31
opendevmeetThe meeting name has been set to 'diversity_wg'14:31
spotz#link https://etherpad.opendev.org/p/diversity-wg-agenda14:32
spotzLooking for last year's submission to the annual report and can't find it and it doesn't seem to be in the report though I know I did it14:34
spotz got it!14:35
fungiawesome, thanks!14:35
fungiare we using that as a template and editing it in the pad for reuse this time?14:36
spotzI just cut and pasted it into the etherpad so as not to create a new one just for this. Generally I get the request over break so do it myself but as I got it earlier this year I figured it'd be a nice group exercise14:36
fungiyou bet, just making sure i'm not stepping on toes by fixing up anything there14:36
spotzIt's just been me so nope:)14:37
spotzI think the second line can be pulled. Kinda helped with GHC from afar so we can just update that one14:37
fungiyeah14:38
fungithe lf dei survey bit is old too right?14:39
spotzYep missed that14:39
fungireminder that "oif" is verboten in official communications for legal reasons, but openinfra is the foundation's preferred abbreviation if you're not writing out open infrastructure foundation14:45
spotzOk, weird that got through on last year's annual report then:)14:45
fungidid it end up included verbatim in the published report? if so that was likely an oversight14:46
spotzAnd while we always type OpenInfra I then panic if it's Open Infra:)14:46
spotzYeah I just cut and pasted from the published report to the ether as I couldn't find where I'd written it14:46
fungione of the other organizations (can't remember if it was optical internetworking or osteogenesis imperfecta or someone else) wanted to make a legal point about having control of "oif" as an abbreviation14:48
fungiso they filed something in order to make sure we didn't try to go by that14:48
fungiwhich is why you see openinfra used all over the place instead14:49
spotzmakes sense14:49
fungi(we did originally want to just do "oif" for brevity)14:49
spotzWell less letters:)14:50
spotzOk I think we cleaned up what we had, added a few things. Anything else you think needs adding?14:51
fungiit was a slow-ish year, so nothing else probably. at least nothing springs to mind14:51
fungilgtm, ship it! ;)14:52
spotzOk I'll send it later today, need to find the request email:)14:53
spotzBah forgot to topic that!14:53
fungii think kristin is heading up that effort, if that helps locate it14:53
spotzSouds familiar14:53
spotz#topic Summit Planning14:53
spotzI know it's early but figured early was better then later14:54
fungione of my goals on this was to get something back to the event organizers by the end of this quarter14:54
fungibecause yes, the earlier we get suggestions to them, the more likely they are to get implemented14:54
fungii think we brainstormed a little last month outside the meeting we didn't officially hold. lemme pull up the log14:55
fungi#link https://meetings.opendev.org/irclogs/%23openinfra-diversity/%23openinfra-diversity.2022-11-08.log.html14:56
spotzI'm hoping we get a sponsor for the lunch but it can't be added to the schedule last minute again the return wasn't there in the investment which makes it hard to pitch14:56
fungipreferred pronoun stickers, proximity/engagement comfort level indicators, designated safe spaces, clear references to the event coc in opening keynotes and attendee communications, applying for the CHAOSS badge even if we ony qualify for Silver due to no child care14:56
fungiwhat else?14:57
fungii'll stick those in the etherpad14:57
spotzI think those are the main things. Post COVID the proximity things I think will be a big addition for us14:57
spotzI already saw somewhere the commitment for masks and such. Can't remember where14:58
fungiyeah, i added "a commitment not to roll back any officially announced communicable disease safety measures" just to make sure we include it in our recommendations, even though i know that's already on their radar due to the flak other events got for doing it14:59
spotzOh yeah I was glad I issed the flak on twitter heard it was bad15:00
spotzmissed even15:01
spotzAnd I added the bit about scheduling and promotion. A past successful event makes it easier to get sponsorship the next time15:02
spotzI know the scavenger hunt has it D&I limitations due to distance but to be honest I think it was the best choice for post-COVID15:03
fungiagreed, though that's partly on the sponsors getting those things decided earlier, right?15:03
spotzNot the scheduling of the lunch:(15:03
spotzI think I was still getting all my lunch events figured out a few weeks out and I ran something during lunch every day15:04
fungiyeah, i guess it's more that the organizers need to know something's on the schedule in order to be able to promote it15:06
fungiso the sooner we can get sponsor commitments the sooner they can do promotion15:06
spotzWell they knew, I just don't think they knew for sure which was what day:)15:06
spotzANy ways, any thing else on this?15:07
funginot unless you think of something else we're missing15:07
spotzNah I think safe spaces includes alcohol free options15:08
fungiupdated now to make sure that it does ;)15:08
spotzOk:)15:09
fungino idea if the organizers are going to need examples for some of the things in the list, but i think they've already seen photos for a lot of this from our staff who have attended other organizations' events15:09
spotzAnd some aren't new like the pronoun stickers15:10
fungithey do a pretty good job of reconnaissance for stuff like registration and expo halls and so on15:10
fungitaking photos of signage and badges/stickers/etc to get ideas15:10
spotzI have badge with some on them if needed and I'm down the road15:11
fungiokay, i'm happy to get (a more prosified version of) this list over to erin, and can cc you15:11
spotzSounds good15:12
spotzOh one last thing almost forgot. I put us in for a BoF15:13
spotz#topic Diversity Survey15:15
spotzI think we left off with a few things you were going to ask Allison about like adding the additional project questions15:15
fungiyeah, we got an answer... let me see if i can find it15:19
fungiwhen did we discuss it last?15:20
spotzLast meeting:)15:21
fungiso october, yep15:21
fungioh, right, to the diversity survey, bot to the project user surveys15:22
fungiand it was a video meeting15:23
spotzI just know it's on the etherpad;)15:24
fungidoesn't say what i was asking exactly, but i also can't find proof that i did. i was thinking of when i inquired about deadlines for revising the project user surveys15:25
fungiso i guess i need to find out... whether we can update the diversity survey to 1. ask what community people are responding with regard to , and 2. clarify that they should complete multiple surveys if responding about different openinfra projects?15:26
spotzI think it was having a single survey per project with one entry point? I know we discussed having to fill it out multiple times if involved in multiple projects15:27
fungiyeah, okay, do you know if aprice is still who's been handling updates to that survey? i can also just ask around15:27
spotzWe did the last one a few years ago. I kow she was the last person to put it goether for us15:28
fungiokay, i'll start with her, though it may have been delegated since15:33
spotzOr will be:)15:34
spotzLots of new faces afterall15:34
spotzOk we're pas time, I think we got some good stuff done thoguh!15:37
fungiyep, i have some takeaways, so i'll get to those now. thanks!15:38
spotzThank you!15:38
spotz#endmeeting15:39
opendevmeetMeeting ended Tue Dec 13 15:39:01 2022 UTC.  Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)15:39
opendevmeetMinutes:        https://meetings.opendev.org/meetings/diversity_wg/2022/diversity_wg.2022-12-13-14.31.html15:39
opendevmeetMinutes (text): https://meetings.opendev.org/meetings/diversity_wg/2022/diversity_wg.2022-12-13-14.31.txt15:39
opendevmeetLog:            https://meetings.opendev.org/meetings/diversity_wg/2022/diversity_wg.2022-12-13-14.31.log.html15:39
fungispotz: so just to confirm, i'm getting aprice's input on the two points we discussed in the meeting. we had a lot more discussion around the 2023 survey when we went over https://etherpad.opendev.org/p/diversity-survey-2023 (was that at the ptg?)16:06
fungietherpad timeslider says that was all done on october 17, so i guess that was the ptg16:07
spotzYeah PTG16:09
fungiso do we have larger edits for the survey as takeaways from the ptg discussion too?16:10
fungiand right now we're just seeking clarification on two points before we propose larger edits?16:11

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